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92_HB3583eng HB3583 Engrossed LRB9201907MWdv 1 AN ACT in relation to legislative printing. 2 Be it enacted by the People of the State of Illinois, 3 represented in the General Assembly: 4 Section 5. The General Assembly Compensation Act is 5 amended by changing Section 4 as follows: 6 (25 ILCS 115/4) (from Ch. 63, par. 15.1) 7 Sec. 4. Office allowance. Beginning July 1, 1989, each 8 member of the House of Representatives is authorized to 9 approve the expenditure of not more than $57,000 per year and 10 each member of the Senate is authorized to approve the 11 expenditure of not more than $67,000 per year to pay for 12 "personal services", "contractual services", "commodities", 13 "printing", "travel", "operation of automotive equipment", 14 "telecommunications services", as defined in the State 15 Finance Act, and the compensation of one or more legislative 16 assistants authorized pursuant to this Section, in connection 17 with his or her legislative duties and not in connection with 18 any political campaign. A member may purchase office 19 equipment if the member certifies to the Secretary of the 20 Senate or the Clerk of the House, as applicable, that the 21 purchase price, whether paid in lump sum or installments, 22 amounts to less than would be charged for renting or leasing 23 the equipment over its anticipated useful life. All such 24 equipment must be purchased through the Secretary of the 25 Senate or the Clerk of the House, as applicable, for proper 26 identification and verification of purchase. 27 Each member of the General Assembly is authorized to 28 employ one or more legislative assistants, who shall be 29 solely under the direction and control of that member, for 30 the purpose of assisting the member in the performance of his 31 or her official duties. A legislative assistant may be HB3583 Engrossed -2- LRB9201907MWdv 1 employed pursuant to this Section either under contract or as 2 a State employee, at the discretion of the member. If 3 employed as a State employee, a legislative assistant shall 4 receive employment benefits on the same terms and conditions 5 that apply to other employees of the General Assembly. 6 As used in this Section the term "personal services" 7 shall include contributions of the State under the Federal 8 Insurance Contribution Act and under Article 14 of the 9 Illinois Pension Code. As used in this Section the term 10 "contractual services" shall not include improvements to real 11 property unless those improvements are the obligation of the 12 lessee under the lease agreement. Beginning July 1, 1989, as 13 used in the Section, the term "travel" shall be limited to 14 travel in connection with a member's legislative duties and 15 not in connection with any political campaign. Beginning 16 July 1, 1989, as used in this Section, the term "printing" 17 includes congratulatory mailings, including but not limited 18 to greeting or welcome messages, anniversary or birthday 19 cards, and congratulations for prominent achievement cards. 20 As used in this Section, the term "printing" includes fees 21 for non-substantive resolutions charged by the Clerk of the 22 House of Representatives under subsection (c-5) of Section 1 23 of the Legislative Materials Act. No constituent newsletter 24 that is paid for, in whole or in part, with funds provided 25 under this Section may be printed or distributed beginning on 26 September 1 in any year in which a general election will be 27 held and until the day after the date on which the general 28 election is held. Nothing in this Section shall be construed 29 to authorize expenditures for lodging and meals while a 30 member is in attendance at sessions of the General Assembly. 31 Any utility bill for service provided to a member's 32 district office for a period including portions of 2 33 consecutive fiscal years may be paid from funds appropriated 34 for such expenditure in either fiscal year. HB3583 Engrossed -3- LRB9201907MWdv 1 If a vacancy occurs in the office of Senator or 2 Representative in the General Assembly, any office equipment 3 in the possession of the vacating member shall transfer to 4 the member's successor; if the successor does not want such 5 equipment, it shall be transferred to the Secretary of the 6 Senate or Clerk of the House of Representatives, as the case 7 may be, and if not wanted by other members of the General 8 Assembly then to the Department of Central Management 9 Services for treatment as surplus property under the State 10 Property Control Act. Each member, on or before June 30th of 11 each year, shall conduct an inventory of all equipment 12 purchased pursuant to this Act. Such inventory shall be 13 filed with the Secretary of the Senate or the Clerk of the 14 House, as the case may be. Whenever a vacancy occurs, the 15 Secretary of the Senate or the Clerk of the House, as the 16 case may be, shall conduct an inventory of equipment 17 purchased. 18 In the event that a member leaves office during his or 19 her term, any unexpended or unobligated portion of the 20 allowance granted under this Section shall lapse. The 21 vacating member's successor shall be granted an allowance in 22 an amount, rounded to the nearest dollar, computed by 23 dividing the annual allowance by 365 and multiplying the 24 quotient by the number of days remaining in the fiscal year. 25 From any appropriation for the purposes of this Section 26 for a fiscal year which overlaps 2 General Assemblies, no 27 more than 1/2 of the annual allowance per member may be spent 28 or encumbered by any member of either the outgoing or 29 incoming General Assembly, except that any member of the 30 incoming General Assembly who was a member of the outgoing 31 General Assembly may encumber or spend any portion of his 32 annual allowance within the fiscal year. 33 The appropriation for the annual allowances permitted by 34 this Section shall be included in an appropriation to the HB3583 Engrossed -4- LRB9201907MWdv 1 President of the Senate and to the Speaker of the House of 2 Representatives for their respective members. The President 3 of the Senate and the Speaker of the House shall voucher for 4 payment individual members' expenditures from their annual 5 office allowances to the State Comptroller, subject to the 6 authority of the Comptroller under Section 9 of the State 7 Comptroller Act. 8 (Source: P.A. 90-569, eff. 1-28-98.) 9 Section 10. The Legislative Commission Reorganization 10 Act of 1984 is amended by adding Section 9-2.5 as follows: 11 (25 ILCS 130/9-2.5 new) 12 Sec. 9-2.5. Constituent newsletters. The Legislative 13 Printing Unit may not print for any member of the General 14 Assembly any constituent newsletter beginning on September 1 15 in any year in which a general election will be held and 16 until the day after the date on which the general election is 17 held. A member of the General Assembly may not distribute 18 beginning on September 1 in any year in which a general 19 election will be held and until the day after the date on 20 which the general election is held any constituent newsletter 21 that was printed, at any time, by the Legislative Printing 22 Unit. 23 Section 15. The Election Code is amended by adding 24 Section 9-25.5 as follows: 25 (10 ILCS 5/9-25.5 new) 26 Sec. 9-25.5. Constituent newsletters. A candidate who 27 is a member of the General Assembly must comply with the 28 provisions of Section 4 of the General Assembly Compensation 29 Act concerning the printing and distribution of constituent 30 newsletters and with Section 9-2.5 of the Legislative HB3583 Engrossed -5- LRB9201907MWdv 1 Commission Reorganization Act of 1984. A violation of the 2 provisions of Section 4 of the General Assembly Compensation 3 Act concerning the printing and distribution of constituent 4 newsletters or of Section 9-2.5 of the Legislative Commission 5 Reorganization Act of 1984 is a violation of this Article. 6 Section 99. Effective date. This Act takes effect upon 7 becoming law.