91st General Assembly
Summary of HB0840
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Short description: 
LOCAL RECORDS-RULES                                                        

Synopsis of Bill as introduced:
        Amends the Local Records Act concerning disposition rules.  Makes      
   a technical change.                                                         
        SENATE AMENDMENT NO. 1.                                                
          Adds reference to:                                                   
          55 ILCS 5/3-5018                from Ch. 34, par. 3-5018             
        Deletes everything.  Amends the Local Records Act.   Removes  the      
   requirement  that  when  a record that must be retained longer than 10      
   years is  electronically  digitized,  it  must  also  be  microfilmed.      
   Removes  the  requirements  that  such  a  microfilmed version must be      
   retained as long as the original record and  that  the  Local  Records      
   Commission must be notified of its disposal. Amends the Counties Code.      
   Provides that the county board of a county that provides and maintains      
   a  geographic  information system may provide for an additional charge      
   of $3 for filing  every  instrument,  paper,  or  notice  for  record.      
   Provides  that  $2  of  the  additional  fee  must be deposited into a      
   special fund in the county treasury and used solely for the equipment,      
   materials,  and  necessary  expenses  incurred  by   the   county   in      
   implementing   and  maintaining  the  geographic  information  system.      
   Provides that the remaining $1 must be deposited into  the  recorder's      
   special funds and may be used, in the recorder's discretion, to defray      
   the cost of implementing or maintaining the system.                         
        SENATE AMENDMENT NO. 2.                                                
        Further amends the Local Records Act.  Deletes current provisions      
   requiring the written permission of a Local Records Commission  before      
   certain  documents  may  be  digitized,  microfilmed,  or disposed of.      
   Provides that any public record may be reproduced in  a  microfilm  or      
   digitized  form  (now, in a digitized form).  Allows the original of a      
   reproduced record to be disposed of when (i) the reproduction  process      
   forms  a  durable  medium  that  accurately and legibly reproduces the      
   original in all details, that does not permit additions, deletions, or      
   changes to the original, and, if  electronic,  that  is  stored  in  a      
   trustworthy  manner  so that the information is accessible and useable      
   for reference at all times while the  information  must  be  retained,      
   (ii) the reproduction is retained for the prescribed retention period,      
   and  (iii)  the Local Records Commission is notified when the original      
   record is disposed of and when the reproduced record is disposed of.        
Last action on Bill: PUBLIC ACT.............................. 91-0886

   Last action date: 00-07-06

           Location: House

 Amendments to Bill: AMENDMENTS ADOPTED: HOUSE -   0     SENATE -   2


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