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90_HB1529enr 20 ILCS 435/1 from Ch. 127, par. 1401 20 ILCS 435/4 from Ch. 127, par. 1404 20 ILCS 435/5.1 from Ch. 127, par. 1405.1 20 ILCS 435/2 rep. 20 ILCS 435/3 rep. 20 ILCS 435/6 rep. 30 ILCS 105/11 from Ch. 127, par. 147 Amends the Forms Management Program Act. Changes the short title to the Forms Notice Act. Repeals the provisions concerning (i) the legislative findings and purpose, (ii) the forms management center, (iii) the powers and duties of the director of the forms management center, and (iv) the forms management representatives in State agencies. Amends the State Finance Act. Eliminates the requirement that the Department of Central Management Services approve vouchers for certain fixed charges issued by specified State entities. Effective immediately. LRB9000515DNmb HB1529 Enrolled LRB9000515DNmb 1 AN ACT concerning State agencies. 2 Be it enacted by the People of the State of Illinois, 3 represented in the General Assembly: 4 Section 5. The Forms Management Program Act is amended 5 by changing Sections 1, 4, and 5.1 as follows: 6 (20 ILCS 435/1) (from Ch. 127, par. 1401) 7 Sec. 1. Short title. This Act may be cited as the Forms 8 Notice
Management ProgramAct. 9 (Source: P.A. 86-1475.) 10 (20 ILCS 435/4) (from Ch. 127, par. 1404) 11 Sec. 4. Definition; State agency. The Director, acting12 through the Forms Management Center, is authorized and13 empowered to:14 (1) Establish a Statewide Forms Management Program for15 all State agencies and provide assistance in establishing16 internal forms management capabilities;17 (2) Study, develop, coordinate, and initiate forms of18 interagency and common administrative usage, and establish19 basic State design and specification criteria to effect20 standardization of State forms;21 (3) Provide assistance to State agencies for economical22 forms design and forms art work composition and establish and23 supervise control procedures to prevent the undue creation24 and reproduction of State forms;25 (4) Provide assistance, training and instruction in26 forms management techniques to State agencies, forms27 management representatives and departmental forms28 coordinators, and provide direct administrative and forms29 management assistance to new State organizations as they are30 created;HB1529 Enrolled -2- LRB9000515DNmb 1 (5) Maintain a central cross index of State forms to2 facilitate the standardization of such forms, to eliminate3 redundant forms, and to provide a central source of4 information on forms usage and availability;5 (6) Utilize appropriate procurement techniques to take6 advantage of competitive bidding, consolidated orders and7 contract procurement of forms, and work toward more8 efficient, economical and timely procurement, receipt,9 storage and distribution of State forms;10 (7) Coordinate the forms management program with the11 existing State archives and records management program to12 insure timely disposition of outdated forms and related13 records;14 (8) Conduct periodic evaluation of the effectiveness of15 the overall forms management program and the forms management16 practices of the individual State agencies, and maintain17 records which indicate dollar savings, and the number of18 forms eliminated, simplified or standardized, through19 centralized forms management. Results of this evaluation20 shall be reported annually on September 30 to the General21 Assembly;22 (9) Delegate authority, pursuant to procedures23 authorized by himself, to State agencies where such24 delegation will result in the most timely and economical25 method of accomplishing the responsibilities set forth in26 this Act. A determination to delegate such authority may,27 among other matters, take into consideration the benefits of28 central management of any form or forms in relationship to29 the costs related to such management.30 (10) Develop and promulgate rules and standards to31 implement the overall purposes of this Act.32 (11) The rules and standards authorized by Section 4(10)33 of this Act shall provide, among other matters which are not34 in conflict with the policies and principles herein setHB1529 Enrolled -3- LRB9000515DNmb 1 forth:2 a. That after a date to be determined by the Forms3 Management Center, no State agency shall utilize any form4 outside such agency until and unless such form has been5 approved by the Forms Management Center, or unless the6 management of such form has been delegated to such7 agency.8 b. That the notice required by Section 5 of this9 Act shall appear in a standard place and in a standard10 manner and shall include specified indicia of approval by11 the Forms Management Center.12 c. That forms required by a State agency on a13 emergency basis may be given interim approval by the14 Forms Management Center if such form is accompanied by a15 letter from the Director or head of such agency, setting16 forth the nature of such emergency and requesting interim17 approval and is filed with the Forms Management Center.18 As used in this Act the term "state agency" means and 19 includes all boards, commissions, agencies, institutions, 20 authorities, bodies politic and corporate of the State 21 created by or pursuant to the constitution or statute, of the 22 executive branch of State government; However, such term does 23 not include colleges, universities and institutions under the 24 jurisdiction of the Board of Trustees of the University of 25 Illinois, the Board of Trustees of Southern Illinois 26 University, the Board of Trustees of Chicago State 27 University, the Board of Trustees of Eastern Illinois 28 University, the Board of Trustees of Governors State 29 University, the Board of Trustees of Illinois State 30 University, the Board of Trustees of Northeastern Illinois 31 University, the Board of Trustees of Northern Illinois 32 University, the Board of Trustees of Western Illinois 33 University, the Board of Higher Education, or the Illinois 34 Community College Board. However, any State officer orHB1529 Enrolled -4- LRB9000515DNmb 1 agency which is not included in the foregoing definition may2 elect to participate in the Forms Management Program and to3 commit that office or agency to comply with the requirements4 of this Act.5 (Source: P.A. 89-4, eff. 1-1-96.) 6 (20 ILCS 435/5.1) (from Ch. 127, par. 1405.1) 7 Sec. 5.1. If a State agency fails to comply with Section8 4 or 5 ofthis Act, a business, agricultural enterprise or 9 local government shall be relieved of its obligation to 10 respond to any request for information or to submit or file 11 forms to that agency, provided that such information or form 12 relates to the agency's noncompliance. 13 Any business, agricultural enterprise or local government 14 failing to respond to a request for information or to submit 15 a form requested by a State agency pursuant to this Section 16 shall not be subject to any penalty or fine. 17 (Source: P.A. 84-1066.) 18 (20 ILCS 435/2 rep.) 19 (20 ILCS 435/3 rep.) 20 (20 ILCS 435/6 rep.) 21 Section 10. The Forms Management Program Act is amended 22 by repealing Sections 2, 3, and 6. 23 Section 15. The State Finance Act is amended by changing 24 Section 11 as follows: 25 (30 ILCS 105/11) (from Ch. 127, par. 147) 26 Sec. 11. When an appropriation is made for the following 27 fixed charges, the State Comptroller shall draw his warrant 28 on the State Treasurer for the payment thereof, upon the 29 presentation of itemized vouchers issued and ,certified and30 approvedas follows: HB1529 Enrolled -5- LRB9000515DNmb 1 (1) For local improvements and special assessments, 2 certified by the Attorney General; 3 (2) For conveying convicts to the penitentiary or reform 4 school, certified by the sheriff performing such service; 5 (3) For conveying juvenile female offenders to the State 6 Training School for Girls, and for conveying delinquent boys 7 to the Illinois State Training School for Boys, certified by 8 the person or officer performing such service; 9 (4) For the apprehension and delivery of fugitives from 10 justice, certified by the Governor; 11 (5) For rewards for arrest of fugitives from justice, 12 certified by the Governor; 13 (6) For the expenses of the transfer of insane persons 14 to the Illinois Security Hospital, either from any of the 15 other State institutions, or upon the order of mittimus of 16 any of the several courts, certified by the person performing 17 such service; 18 (7) For compensation for diseased animals condemned and 19 destroyed by the State, certified by the Director of 20 Agriculture. 21 In each of the above cases the vouchers shall be approved22 by the Department of Central Management Services.23 In all other cases for the payment of fixed charges, the 24 Comptroller shall draw his warrant on the State Treasurer for 25 the payment of the amount due from the treasury. 26 This Section is subject to the provisions of Section 27 9.02. 28 (Source: P.A. 82-789.) 29 Section 99. Effective date. This Act takes effect upon 30 becoming law.
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