State of Illinois
90th General Assembly

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      20 ILCS 435/1             from Ch. 127, par. 1401
      20 ILCS 435/4             from Ch. 127, par. 1404
      20 ILCS 435/5.1           from Ch. 127, par. 1405.1
      20 ILCS 435/2 rep.
      20 ILCS 435/3 rep.
      20 ILCS 435/6 rep.
      30 ILCS 105/11            from Ch. 127, par. 147
          Amends the Forms Management  Program  Act.   Changes  the
      short  title to the Forms Notice Act.  Repeals the provisions
      concerning (i) the legislative findings and purpose, (ii) the
      forms management center, (iii) the powers and duties  of  the
      director  of  the forms management center, and (iv) the forms
      management representatives  in  State  agencies.  Amends  the
      State  Finance  Act.   Eliminates  the  requirement  that the
      Department of Central Management  Services  approve  vouchers
      for certain fixed charges issued by specified State entities.
      Effective immediately.
HB1529 Enrolled                                LRB9000515DNmb
 1        AN ACT concerning State agencies.
 2        Be  it  enacted  by  the People of the State of Illinois,
 3    represented in the General Assembly:
 4        Section 5.  The Forms Management Program Act  is  amended
 5    by changing Sections 1, 4, and 5.1 as follows:
 6        (20 ILCS 435/1) (from Ch. 127, par. 1401)
 7        Sec. 1.  Short title.  This Act may be cited as the Forms
 8    Notice Management Program Act.
 9    (Source: P.A. 86-1475.)
10        (20 ILCS 435/4) (from Ch. 127, par. 1404)
11        Sec.  4.   Definition; State agency. The Director, acting
12    through  the  Forms  Management  Center,  is  authorized  and
13    empowered to:
14        (1)  Establish a Statewide Forms Management  Program  for
15    all  State  agencies  and  provide assistance in establishing
16    internal forms management capabilities;
17        (2)  Study, develop, coordinate, and  initiate  forms  of
18    interagency  and  common  administrative usage, and establish
19    basic State  design  and  specification  criteria  to  effect
20    standardization of State forms;
21        (3)  Provide  assistance to State agencies for economical
22    forms design and forms art work composition and establish and
23    supervise control procedures to prevent  the  undue  creation
24    and reproduction of State forms;
25        (4)  Provide  assistance,  training  and  instruction  in
26    forms   management   techniques   to  State  agencies,  forms
27    management    representatives    and    departmental    forms
28    coordinators, and provide  direct  administrative  and  forms
29    management  assistance to new State organizations as they are
30    created;
HB1529 Enrolled             -2-                LRB9000515DNmb
 1        (5)  Maintain a central cross index  of  State  forms  to
 2    facilitate  the  standardization  of such forms, to eliminate
 3    redundant  forms,  and  to  provide  a  central   source   of
 4    information on forms usage and availability;
 5        (6)  Utilize  appropriate  procurement techniques to take
 6    advantage of competitive  bidding,  consolidated  orders  and
 7    contract   procurement   of   forms,  and  work  toward  more
 8    efficient,  economical  and  timely   procurement,   receipt,
 9    storage and distribution of State forms;
10        (7)  Coordinate  the  forms  management  program with the
11    existing State archives and  records  management  program  to
12    insure  timely  disposition  of  outdated  forms  and related
13    records;
14        (8)  Conduct periodic evaluation of the effectiveness  of
15    the overall forms management program and the forms management
16    practices  of  the  individual  State  agencies, and maintain
17    records which indicate dollar  savings,  and  the  number  of
18    forms   eliminated,   simplified   or  standardized,  through
19    centralized forms  management.  Results  of  this  evaluation
20    shall  be  reported  annually  on September 30 to the General
21    Assembly;
22        (9)  Delegate   authority,   pursuant    to    procedures
23    authorized   by   himself,   to  State  agencies  where  such
24    delegation will result in  the  most  timely  and  economical
25    method  of  accomplishing  the  responsibilities set forth in
26    this Act.  A determination to delegate  such  authority  may,
27    among  other matters, take into consideration the benefits of
28    central management of any form or forms  in  relationship  to
29    the costs related to such management.
30        (10)  Develop  and  promulgate  rules  and  standards  to
31    implement the overall purposes of this Act.
32        (11)  The rules and standards authorized by Section 4(10)
33    of  this Act shall provide, among other matters which are not
34    in conflict with  the  policies  and  principles  herein  set
HB1529 Enrolled             -3-                LRB9000515DNmb
 1    forth:
 2             a.  That  after a date to be determined by the Forms
 3        Management Center, no State agency shall utilize any form
 4        outside such agency until and unless such form  has  been
 5        approved  by  the  Forms Management Center, or unless the
 6        management of  such  form  has  been  delegated  to  such
 7        agency.
 8             b.  That  the  notice  required by Section 5 of this
 9        Act shall appear in a standard place and  in  a  standard
10        manner and shall include specified indicia of approval by
11        the Forms Management Center.
12             c.  That  forms  required  by  a  State  agency on a
13        emergency basis may be  given  interim  approval  by  the
14        Forms  Management Center if such form is accompanied by a
15        letter from the Director or head of such agency,  setting
16        forth the nature of such emergency and requesting interim
17        approval and is filed with the Forms Management Center.
18        As  used  in  this  Act the term "state agency" means and
19    includes all  boards,  commissions,  agencies,  institutions,
20    authorities,  bodies  politic  and  corporate  of  the  State
21    created by or pursuant to the constitution or statute, of the
22    executive branch of State government; However, such term does
23    not include colleges, universities and institutions under the
24    jurisdiction  of  the  Board of Trustees of the University of
25    Illinois,  the  Board  of  Trustees  of   Southern   Illinois
26    University,   the   Board   of   Trustees  of  Chicago  State
27    University,  the  Board  of  Trustees  of  Eastern   Illinois
28    University,   the   Board  of  Trustees  of  Governors  State
29    University,  the  Board  of  Trustees   of   Illinois   State
30    University,  the  Board  of Trustees of Northeastern Illinois
31    University,  the  Board  of  Trustees  of  Northern  Illinois
32    University,  the  Board  of  Trustees  of  Western   Illinois
33    University,  the  Board  of Higher Education, or the Illinois
34    Community College  Board.   However,  any  State  officer  or
HB1529 Enrolled             -4-                LRB9000515DNmb
 1    agency  which is not included in the foregoing definition may
 2    elect to participate in the Forms Management Program  and  to
 3    commit  that office or agency to comply with the requirements
 4    of this Act.
 5    (Source: P.A. 89-4, eff. 1-1-96.)
 6        (20 ILCS 435/5.1) (from Ch. 127, par. 1405.1)
 7        Sec. 5.1.  If a State agency fails to comply with Section
 8    4 or 5 of this Act, a business,  agricultural  enterprise  or
 9    local  government  shall  be  relieved  of  its obligation to
10    respond to any request for information or to submit  or  file
11    forms  to that agency, provided that such information or form
12    relates to the agency's noncompliance.
13        Any business, agricultural enterprise or local government
14    failing to respond to a request for information or to  submit
15    a  form  requested by a State agency pursuant to this Section
16    shall not be subject to any penalty or fine.
17    (Source: P.A. 84-1066.)
18        (20 ILCS 435/2 rep.)
19        (20 ILCS 435/3 rep.)
20        (20 ILCS 435/6 rep.)
21        Section 10.  The Forms Management Program Act is  amended
22    by repealing Sections 2, 3, and 6.
23        Section 15.  The State Finance Act is amended by changing
24    Section 11 as follows:
25        (30 ILCS 105/11) (from Ch. 127, par. 147)
26        Sec. 11.  When an appropriation is made for the following
27    fixed  charges,  the State Comptroller shall draw his warrant
28    on the State Treasurer for  the  payment  thereof,  upon  the
29    presentation  of itemized vouchers issued and , certified and
30    approved as follows:
HB1529 Enrolled             -5-                LRB9000515DNmb
 1        (1)  For  local  improvements  and  special  assessments,
 2    certified by the Attorney General;
 3        (2)  For conveying convicts to the penitentiary or reform
 4    school, certified by the sheriff performing such service;
 5        (3)  For conveying juvenile female offenders to the State
 6    Training School for Girls, and for conveying delinquent  boys
 7    to  the Illinois State Training School for Boys, certified by
 8    the person or officer performing such service;
 9        (4)  For the apprehension and delivery of fugitives  from
10    justice, certified by the Governor;
11        (5)  For  rewards  for  arrest of fugitives from justice,
12    certified by the Governor;
13        (6)  For the expenses of the transfer of  insane  persons
14    to  the  Illinois  Security  Hospital, either from any of the
15    other State institutions, or upon the order  of  mittimus  of
16    any of the several courts, certified by the person performing
17    such service;
18        (7)  For  compensation for diseased animals condemned and
19    destroyed  by  the  State,  certified  by  the  Director   of
20    Agriculture.
21        In each of the above cases the vouchers shall be approved
22    by the Department of Central Management Services.
23        In  all other cases for the payment of fixed charges, the
24    Comptroller shall draw his warrant on the State Treasurer for
25    the payment of the amount due from the treasury.
26        This Section is subject  to  the  provisions  of  Section
27    9.02.
28    (Source: P.A. 82-789.)
29        Section  99.  Effective date.  This Act takes effect upon
30    becoming law.

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