Illinois General Assembly - Full Text of SB1610
Illinois General Assembly

Previous General Assemblies

Full Text of SB1610  97th General Assembly


Sen. John O. Jones

Filed: 4/7/2011





09700SB1610sam002LRB097 09428 PJG 53845 a


2    AMENDMENT NO. ______. Amend Senate Bill 1610, AS AMENDED,
3by replacing everything after the enacting clause with the
5    "Section 5. The State Records Act is amended by changing
6Section 16 as follows:
7    (5 ILCS 160/16)  (from Ch. 116, par. 43.19)
8    Sec. 16. There is created the State Records Commission. The
9Commission shall consist of the following State officials or
10their authorized representatives: the Secretary of State, who
11shall act as chairman; the State Historian, who shall serve as
12secretary; the State Treasurer; the Director of Central
13Management Services; the Attorney General; and the State
14Comptroller. The Commission shall meet whenever called by the
15chairman, who shall have no vote on matters considered by the
16Commission. It shall be the duty of the Commission to determine



09700SB1610sam002- 2 -LRB097 09428 PJG 53845 a

1what records no longer have any administrative, fiscal, legal,
2research, or historical value and should be destroyed or
3disposed of otherwise. The Commission may make recommendations
4to the Secretary of State concerning policies, guidelines, and
5best practices for addressing electronic records management
6issues as authorized under Section 37 of the Government
7Electronic Records Act.
8(Source: P.A. 92-866, eff. 1-3-03.)
9    Section 10. The Government Electronic Records Act is
10amended by changing Section 10 and adding Section 37 as
12    (20 ILCS 35/10)
13    Sec. 10. Definitions.
14    "Commission" means the State Records Commission created
15under Section 16 of the State Records Act.
16    "Board" means the Electronic Records Advisory Board.
17    "Electronic transfer" means transfer of documents or
18reports by electronic means. Appropriate electronic transfer
19includes, but is not limited to, transfer by electronic mail,
20facsimile transmission, or posting downloadable versions on an
21Internet website, with electronic notice of the posting.
22    "Government agency" means all parts, boards, and
23commissions of the executive branch of the State government
24including, but not limited to, State colleges and universities



09700SB1610sam002- 3 -LRB097 09428 PJG 53845 a

1and their governing boards and all departments established by
2the Civil Administrative Code of Illinois.
3    "Record" has the meaning ascribed to it in the Illinois
4State Records Act (5 ILCS 160/).
5(Source: P.A. 96-1363, eff. 7-28-10.)
6    (20 ILCS 35/37 new)
7    Sec. 37. Recommendations concerning electronic records
8management issues. The State Records Commission may make
9recommendations to the Secretary of State concerning policies,
10guidelines, and best practices for addressing electronic
11records management issues. After receiving recommendations
12from the Commission, the Secretary of State shall, as soon as
13practical, post the Commission's recommendations on its
14official Internet website and distribute those recommendations
15to all government agencies.
16    (20 ILCS 35/30 rep.)
17    (20 ILCS 35/40 rep.)
18    Section 15. The Government Electronic Records Act is
19amended by repealing Sections 30 and 40.
20    Section 99. Effective date. This Act takes effect upon
21becoming law.".