Full Text of SB0117 101st General Assembly
SB0117enr 101ST GENERAL ASSEMBLY
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AN ACT concerning education.
Be it enacted by the People of the State of Illinois,
represented in the General Assembly:
The Illinois School Student Records Act is
amended by changing Section 4 as follows:
(105 ILCS 10/4)
(from Ch. 122, par. 50-4)
(a) Each school shall designate an official records
custodian who is responsible for the maintenance, care and
of all school student records, whether or not such
in his personal custody or control.
(b) The official records custodian shall take all
reasonable measures to prevent unauthorized access to or
dissemination of school student records.
(c) Information contained in or added to a school student
record shall be limited to information which is of clear
to the education of the student.
(d) Information added to a student temporary record
the effective date of this Act shall include the name,
signature and position of the person who has added such
information and the date of its entry into the record.
(e) Each school shall maintain student permanent records
information contained therein for not less than 60
years after the
student has transferred, graduated or otherwise
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from the school.
(f) Each school shall maintain student temporary records
information contained in those records for not less
than 5 years
student has transferred, graduated, or
otherwise withdrawn from the school.
temporary records shall not be
disclosed except as provided in
Section 5 or 6 or by court order. A school may maintain
indefinitely anonymous information from student temporary
for authorized research, statistical reporting or
provided that no student or parent can be
from the information maintained.
(g) The principal of each school or the person with like
responsibilities or his or her designate shall periodically
review each student temporary record for verification of
entries and elimination or correction of all inaccurate,
misleading, unnecessary or irrelevant information. The State
Board shall issue regulations to govern the periodic review of
student temporary records and length of time for
maintenance of entries to such
(h) Before any school student record is destroyed or
information deleted therefrom, the parent
or the student, if
the rights and privileges accorded to the parent under this Act
have been transferred to the student,
shall be given reasonable
at his or her last known address
adopted by the State Board and an
opportunity to copy the record and information proposed to be
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A school may provide reasonable prior
notice under this subsection to a parent or student through (i)
notice in the school's parent or student handbook, (ii)
publication in a newspaper published in the school district or,
if no newspaper is published in the school district, in a
newspaper of general circulation within the school district,
(iii) U.S. mail delivered to the last known address of the
parent or student, or (iv) other means provided the notice is
confirmed to have been received.
(i) No school shall be required to separate permanent
temporary school student records of a student not enrolled
such school on or after the effective date of this Act
destroy any such records, or comply with the provisions
paragraph (g) of this Section with respect to such records,
in accordance with the request of the parent that
any or all of such actions
be taken in compliance with the
provisions of this Act or (2) in accordance
adopted by the State Board.
(Source: P.A. 90-590, eff. 1-1-00; 90-811, eff. 1-26-99.)