Illinois General Assembly - Bill Status for HB4601

Amends the Comptroller's Records Act. Removes a provision requiring certificates of destruction to be signed by 2 witnesses. Amends the State Finance Act. Provides that, upon written approval by the office of the Comptroller, a State agency may maintain an original voucher for travel expenses at the office of the State agency. Provides that a State agency that maintains an original travel voucher at its office is not exempt from submitting a detailed travel voucher as prescribed by the office of the Comptroller. Provides that interest penalties payable under the State Prompt Payment Act associated with a voucher for which payment is issued after June 30 may be paid out of the next year's appropriation. Provides that the Comptroller may issue payments against outstanding liabilities that were received prior to the lapse period deadline, until all liabilities are paid. Amends the Illinois Procurement Code. Provides that whenever certain grants or contract liabilities exceeding $20,000 (now, $10,000) are incurred by any State agency, a copy of the contract or grant shall be filed with the Comptroller within 30 days (now, 15 days) thereafter. Provides that the Comptroller may require these copies to be filed electronically. Provides that any cancellation or modification to any such contract liability shall be filed with the Comptroller within 30 days (now, 15 days) after its execution. Amends the Governmental Account Audit Act, the Counties Code, and the Illinois Municipal Code. Provides that any financial report of a governmental unit under the jurisdiction of one of those Acts shall include the name of the purchasing agent who oversees all competitively bid contracts for that unit. Effective immediately.

Replaces everything after the enacting clause with substantially similar provisions, but makes the following changes: (i) amends the State Records Act to provide that, if a State agency has delegated its authority to retain records to another State agency, the delegate shall maintain the same, or a more diligent, record retention methodology and record retention period as the original agency's program; (ii) further amends the State Finance Act to provide that, for fiscal years 2012 and 2013 (rather than fiscal years 2012 and thereafter), interest penalties payable under the State Prompt Payment Act associated with a voucher for which payment is issued after June 30 may be paid out of the next year's appropriation; (iii) provides that an interest penalty voucher submitted against a future year appropriation must be submitted within 60 days after the issuance of the associated voucher; (iv) provides that the Comptroller must (rather than may) issue payments against outstanding liabilities that were received prior to the lapse period deadline as soon thereafter as practical (rather than until all liabilities are paid); (v) provides that no payment against an outstanding liability may be issued after the 4 months following the lapse period deadline without the signed authorization of the Comptroller and the Governor; and (vi) amends the State Prompt Payment Act, in a provision requiring an interest penalty of 1.0% for each month or fraction thereof of any amount approved and unpaid within 90 days, by changing "fraction thereof" to "00.0033% (1/30%) for each day". Effective immediately.

Further amends the Illinois Procurement Code. Provides that, beginning January 1, 2013 (rather than, beginning on the effective date of the amendatory Act), the Comptroller may require that certain contracts and grants required to be filed with the Comptroller shall be filed electronically. Provides that an agency shall not be subject to that requirement if the agency is incapable of filing the contract or grant electronically because it does not possess the necessary technology or equipment. Provides that any agency that is incapable of electronically filing its contracts or grants shall submit a written statement to the Governor and the Comptroller attesting to the reasons for its inability to comply. Provides that, prior to requiring electronic filing, the Comptroller shall consult with the Governor as to the feasibility of establishing mutually agreeable technical standards for the electronic document imaging, storage, and transfer of contracts and grants.

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