99TH GENERAL ASSEMBLY
State of Illinois
2015 and 2016
HB4379

 

Introduced , by Rep. David McSweeney

 

SYNOPSIS AS INTRODUCED:
 
New Act

    Creates the Local Government Travel Expense Control Act. Provides that school districts and non-home rule units of local government shall, by resolution or ordinance, regulate travel, meal, and lodging expenses of officers and employees including: (1) the types of official business for which travel, meal, and lodging expenses are allowable; (2) maximum allowable reimbursement for travel, meal, and lodging expenses; and (3) a standardized form for submission of travel, meal, and lodging expenses. Provides that all travel, meal, and lodging expenses may only be approved after specified documentation has been submitted and the expenses are approved by a roll call vote. Prohibits reimbursing entertainment expenses.


LRB099 15813 AWJ 40122 b

FISCAL NOTE ACT MAY APPLY

 

 

A BILL FOR

 

HB4379LRB099 15813 AWJ 40122 b

1    AN ACT concerning local government.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 1. Short title. This Act may be cited as the Local
5Government Travel Expense Control Act.
 
6    Section 5. Definitions. As used in this Act:
7    "Entertainment" includes, but is not limited to,
8exhibitions, shows, amusements, theaters, circuses, sporting
9events, or any other place of public or private entertainment
10or amusement.
11    "Travel" means any expenditure directly incident to
12official travel by employees and officers of a school district
13or unit of local government or by wards or charges of a school
14district or unit of local government involving reimbursement to
15travelers or direct payment to private agencies providing
16transportation or related services.
 
17    Section 10. Regulation of travel expenses. All school
18districts and units of local government other than home rule
19units shall, by resolution or ordinance, regulate the
20reimbursement of all travel, meal, and lodging expenses of
21officers and employees, including, but not limited to: (1) the
22types of official business for which travel, meal, and lodging

 

 

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1expenses are allowed; (2) maximum allowable reimbursement for
2travel, meal, and lodging expenses; and (3) a standardized form
3for submission of travel, meal, and lodging expenses supported
4by the minimum documentation required under Section 20 of this
5Act. The regulations may allow for approval of expenses that
6exceed the maximum allowable travel, meal, or lodging expenses
7because of emergency or other extraordinary circumstances. On
8and after 180 days after the effective date of this Act of the
999th General Assembly, no travel, meal, or lodging expense
10shall be approved or paid by a school district or unit of local
11government unless regulations have been adopted under this
12Section.
 
13    Section 15. Approval of expenses. On or after 60 days after
14the effective date of this Act of the 99th General Assembly,
15expenses for travel, meals, and lodging may only be approved by
16the board of a school district or the corporate authorities of
17a unit of local government by roll call vote at an open
18meeting.
 
19    Section 20. Documentation of expenses. Before an expense
20for travel, meals, or lodging may be approved under Section 15
21of this Act, the following minimum documentation must first be
22submitted, in writing, to the school board or corporate
23authorities:
24        (1) an estimate of the cost of travel, meals, or

 

 

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1    lodging if expenses have not been incurred or a receipt of
2    the cost of the travel, meals, or lodging if the expenses
3    have already been incurred;
4        (2) the name of the individual employee or officer who
5    received or is requesting the travel, meal, or lodging
6    expense;
7        (3) the job title or office of the employee or officer
8    who received or is requesting the travel, meal, or lodging
9    expense; and
10        (4) the date or dates and nature of the official
11    business in which the travel, meal, or lodging expense was
12    or will be expended.
13All documents and information submitted under this Section are
14public records subject to disclosure under the Freedom of
15Information Act.
 
16    Section 25. Entertainment expenses. No school district or
17unit of local government may reimburse any employee or officer
18for any entertainment expense.