Rep. Kelly M. Cassidy

Filed: 10/16/2013

 

 


 

 


 
09800SB1342ham001LRB098 06687 RLC 49092 a

1
AMENDMENT TO SENATE BILL 1342

2    AMENDMENT NO. ______. Amend Senate Bill 1342 by replacing
3everything after the enacting clause with the following:
 
4    "Section 1. Short title. This Act may be cited as the
5Independent Juvenile Ombudsman Act.
 
6    Section 5. Purpose. The purpose of this Act is to create
7the Office of Independent Juvenile Ombudsman as a state agency
8established for the purpose of investigating complaints,
9evaluating policies and procedures, and securing the rights of
10youth committed to the Department of Juvenile Justice,
11including youth released on aftercare before final discharge.
 
12    Section 10. Definitions. In this Act, unless the context
13requires otherwise:
14    "Department" means the Department of Juvenile Justice.
15    "Director" means the Director of Juvenile Justice.

 

 

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1    "Employee" means (i) any person employed full-time,
2part-time, or under a contract and whose employment duties are
3subject to the direction and control of an employer with regard
4to the material details of how the work is to be performed or
5(ii) any appointed or elected commissioner, trustee, director,
6or board member of a board of a State agency, including any
7retirement system or investment board subject to the Illinois
8Pension Code or (iii) any other appointee.
9    "Immediate family or household member" means the spouse,
10child, parent, brother, sister, grandparent, or grandchild,
11whether of the whole blood or half blood or by adoption, or a
12person who shares a common dwelling.
13    "Juvenile justice system" means all activities by public or
14private agencies or persons pertaining to youth involved in or
15having contact with the police, courts, or corrections.
16    "Office" means the Office of the Independent Juvenile
17Ombudsman.
18    "Ombudsman" means the Independent Juvenile Ombudsman.
19    "State agency" means that term as defined in the Illinois
20State Auditing Act.
21    "Youth" means any person committed by court order to the
22custody of the Department of Juvenile Justice, including youth
23released on aftercare before final discharge.
 
24    Section 15. Appointment of Independent Juvenile Ombudsman.
25The Governor shall appoint the Independent Juvenile Ombudsman

 

 

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1with the advice and consent of the Senate for a term of 4
2years, with the first term expiring February 1, 2017. A person
3appointed as Ombudsman may be reappointed to one or more
4subsequent terms. A vacancy shall occur upon resignation,
5death, or removal. The Ombudsman may only be removed by the
6Governor for incompetency, malfeasance, neglect of duty, or
7conviction of a felony. If the Senate is not in session or is
8in recess when an appointment subject to its confirmation is
9made, the Governor shall make a temporary appointment which
10shall be subject to subsequent Senate approval. The Ombudsman
11may employ deputies to perform, under the direction of the
12Ombudsman, the same duties and exercise the same powers as the
13Ombudsman, and may employ other support staff as deemed
14necessary. The Independent Juvenile Ombudsman and deputies
15must:
16        (1) be over the age of 21 years;
17        (2) have a bachelor's or advanced degree from an
18    accredited college or university; and
19        (3) have relevant expertise in areas such as the
20    juvenile justice system, investigations, or civil rights
21    advocacy as evidenced by experience in the field or by
22    academic background.
 
23    Section 20. Conflicts of interest. A person may not serve
24as Independent Juvenile Ombudsman or as a deputy if the person
25or the person's immediate family or household member:

 

 

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1    (1) is or has been employed by the Department of Juvenile
2Justice or Department of Corrections within one year prior to
3appointment;
4    (2) participates in the management of a business entity or
5other organization receiving funds from the Department of
6Juvenile Justice;
7    (3) owns or controls, directly or indirectly, any interest
8in a business entity or other organization receiving funds from
9the Department of Juvenile Justice;
10    (4) uses or receives any amount of tangible goods,
11services, or funds from the Department of Juvenile Justice; or
12    (5) is required to register as a lobbyist for an
13organization that interacts with the juvenile justice system.
 
14    Section 25. Duties and powers.
15    (a) The Independent Juvenile Ombudsman in the performance
16of his or her duties and exercise of his or her powers under
17this Act operates independently of the Department of Juvenile
18Justice and shall establish rules and standards as may be
19necessary or desirable to carry out his or her duties. Funding
20for the Office shall be appropriated separately from funding
21for the Department. The Office may, with the approval of the
22Office of the Governor, assign to and share functions, powers,
23duties, and personnel with other State agencies so that
24administrative services and administrative facilities are
25provided by a shared administrative service center.

 

 

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1    (b) The Office of Independent Juvenile Ombudsman shall have
2the following duties:
3        (1) review and monitor the implementation of the rules
4    and standards established by the Department of Juvenile
5    Justice and evaluate the delivery of services to youth to
6    ensure that the rights of youth are fully observed;
7        (2) provide assistance to a youth or family who the
8    Ombudsman determines is in need of assistance, including
9    advocating with an agency, provider, or other person in the
10    best interests of the youth;
11        (3) conduct investigations of complaints, and make
12    every effort to resolve the complaints, other than
13    complaints alleging criminal behavior, if the Office
14    determines that:
15            (A) a youth committed to the Department of Juvenile
16        Justice or the youth's family may be in need of
17        assistance from the Office; or
18            (B) a systemic issue in the Department of Juvenile
19        Justice's provision of services is raised by a
20        complaint;
21        (4) review or inspect periodically the facilities and
22    procedures of any facility in which a youth has been placed
23    by the Department of Juvenile Justice to ensure that the
24    rights of youth are fully observed; and
25        (5) be accessible to and meet confidentially and
26    regularly with youth committed to the Department and serve

 

 

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1    as a resource by informing them of pertinent laws,
2    regulations, and policies, and their rights thereunder.
3    (c) In performance of duties, the Office of the Independent
4Juvenile Ombudsman may:
5        (1) review court files as provided in Section 5-901 of
6    the Juvenile Court Act of 1987;
7        (2) recommend policies, regulations, and legislation
8    designed to protect youth;
9        (3) make appropriate referrals under any of the duties
10    and powers listed in this Section;
11        (4) attend internal administrative and disciplinary
12    hearings to ensure the rights of youth are fully observed
13    and advocate for the best interest of youth when deemed
14    necessary; and
15        (5) perform other acts, otherwise permitted or
16    required by law, in furtherance of the purpose of this Act.
17    (d) To assess if a youth's rights have been violated, the
18Ombudsman may, in any matter that does not involve alleged
19criminal behavior, contact or consult with an administrator,
20employee, youth, parent, expert, or any other individual in the
21course of his or her investigation or to secure information as
22necessary to fulfill his or her duties.
23    (e) Notwithstanding any other provision of law, the
24Ombudsman may not investigate alleged criminal behavior. If the
25Ombudsman determines that a possible criminal act has been
26committed, or that special expertise is required in the

 

 

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1investigation, he or she shall immediately notify the
2Department of State Police. Any investigation conducted by the
3Ombudsman shall be independent and separate from the
4investigation mandated by the Abused and Neglected Child
5Reporting Act and the State Officials and Employees Ethics Act.
6All investigations conducted by the Ombudsman shall be
7conducted in a manner designed to ensure the preservation of
8evidence for possible use in a criminal prosecution.
9    (f) The following cases shall be reported immediately to
10the Director of Juvenile Justice and the Governor:
11        (1) cases of severe abuse or injury of a youth;
12        (2) serious misconduct, misfeasance, malfeasance, or
13    serious violations of policies and procedures concerning
14    the administration of a Department of Juvenile Justice
15    program or operation;
16        (3) serious problems concerning the delivery of
17    services in a facility operated by or under contract with
18    the Department of Juvenile Justice;
19        (4) interference by the Department of Juvenile Justice
20    with an investigation conducted by the Office; and
21        (5) other cases as deemed necessary by the Ombudsman.
 
22    Section 30. Duties of the Department of Juvenile Justice.
23    (a) The Department of Juvenile Justice shall allow any
24youth to communicate with the Ombudsman or a deputy at any
25time. The communication:

 

 

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1        (1) may be in person, by phone, by mail, or by any
2    other means deemed appropriate in light of security
3    concerns; and
4        (2) is confidential and privileged.
5    (b) The Department shall allow the Ombudsman and deputies
6full and unannounced access to youth and Department facilities
7at any time. The Department shall furnish the Ombudsman and
8deputies with appropriate meeting space in each facility in
9order to preserve confidentiality.
10    (c) The Department shall allow the Ombudsman and deputies
11to participate in professional development opportunities
12provided by the Department of Juvenile Justice as practical and
13to attend appropriate professional training when requested by
14the Ombudsman.
15    (d) The Department shall provide the Ombudsman copies of
16critical incident reports involving a youth residing in a
17facility operated by the Department. Critical incidents
18include, but are not limited to, severe injuries that result in
19hospitalization, suicide attempts that require medical
20intervention, sexual abuse, and escapes.
21    (e) The Department shall provide the Ombudsman with
22reasonable advance notice of all internal administrative and
23disciplinary hearings regarding a youth residing in a facility
24operated by the Department.
 
25    Section 35. Reports. The Independent Juvenile Ombudsman

 

 

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1shall provide to the General Assembly and the Governor, no
2later than January 1 of each year, a summary of activities and
3investigations made under this Act for the prior fiscal year.
4The summaries shall contain data both aggregated and
5disaggregated by individual facility and describe:
6    (1) the work of the Ombudsman;
7    (2) the status of any review or investigation undertaken by
8the Ombudsman, including sanctions and final disposition of
9those recommendations, as well as reviews or investigation of
10services contracted by the Department of Juvenile Justice, but
11may not contain any confidential or identifying information
12concerning the subjects of the reports and investigations; and
13    (3) any recommendations that the Independent Juvenile
14Ombudsman has in relation to administrative actions and any
15other matters for consideration by the General Assembly.
 
16    Section 40. Complaints. The Office of Independent Juvenile
17Ombudsman shall promptly and efficiently act on complaints
18filed with the Office that relate to the operations or staff of
19the Department of Juvenile Justice. The Office shall maintain
20information about parties to the complaint, the subject matter
21of the complaint, a summary of the results of the review or
22investigation of the complaint, and the disposition of the
23complaint. The Office shall make information available
24describing its procedures for complaint investigation and
25resolution. When applicable, the Office shall notify the

 

 

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1complaining youth that an investigation and resolution may
2result in or will require disclosure of the complaining youth's
3identity. The Office shall periodically notify the complaint
4parties of the status of the complaint until final disposition.
 
5    Section 45. Confidentiality. The records of the Office are
6confidential, except that the Office shall disclose its records
7if required by a court order on a showing of good cause. The
8name, address, or other personally identifiable information of
9a person who files a complaint with the Office, information
10generated by the Office in the course of an investigation, and
11confidential records obtained by the Office are confidential
12and not subject to disclosure under the Freedom of Information
13Act, except that the information and records, other than
14confidential information and records concerning a pending law
15enforcement investigation or criminal action, may be disclosed
16to the appropriate person in accordance with the Freedom of
17Information Act.
 
18    Section 50. Promotion and Awareness of Office. The
19Independent Juvenile Ombudsman shall promote awareness among
20the public and youth of:
21        (1) the rights of youth committed to the Department;
22        (2) purpose of the Office;
23        (3) how the Office may be contacted;
24        (4) the confidential nature of communications; and

 

 

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1        (5) the services the Office provides.
 
2    Section 55. Retaliation. The Department of Juvenile
3Justice may not discharge, demote, discipline, or in any manner
4discriminate or retaliate against a youth or an employee who in
5good faith makes a complaint to the Independent Juvenile
6Ombudsman or cooperates with the Office in an investigation.
 
7    Section 60. Access to information of governmental
8entities.
9    (a) The Department of Juvenile Justice shall allow the
10Independent Juvenile Ombudsman access to its records relating
11to youth committed to the Department's care or custody under
12Section 3-2-5 of the Unified Code of Corrections. Access to
13educational, social, psychological, mental health, substance
14abuse, and medical records shall not be disclosed except as
15provided in Section 5-910 of the Juvenile Court Act of 1987,
16the Mental Health and Developmental Disabilities
17Confidentiality Act, the School Code, and any applicable
18federal laws that govern access to those records.
19    (b) A local law enforcement agency shall allow the
20Independent Juvenile Ombudsman access to its records relating
21to youth committed to the Department's care or custody as
22provided in Section 5-905 of the Juvenile Court Act of 1987,
23the Mental Health and Developmental Disabilities
24Confidentiality Act, and the School Code.
 

 

 

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1    Section 105. The Juvenile Court Act of 1987 is amended by
2changing Sections 5-901 and 5-905 as follows:
 
3    (705 ILCS 405/5-901)
4    Sec. 5-901. Court file.
5    (1) The Court file with respect to proceedings under this
6Article shall consist of the petitions, pleadings, victim
7impact statements, process, service of process, orders, writs
8and docket entries reflecting hearings held and judgments and
9decrees entered by the court. The court file shall be kept
10separate from other records of the court.
11        (a) The file, including information identifying the
12    victim or alleged victim of any sex offense, shall be
13    disclosed only to the following parties when necessary for
14    discharge of their official duties:
15            (i) A judge of the circuit court and members of the
16        staff of the court designated by the judge;
17            (ii) Parties to the proceedings and their
18        attorneys;
19            (iii) Victims and their attorneys, except in cases
20        of multiple victims of sex offenses in which case the
21        information identifying the nonrequesting victims
22        shall be redacted;
23            (iv) Probation officers, law enforcement officers
24        or prosecutors or their staff;

 

 

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1            (v) Adult and juvenile Prisoner Review Boards.
2        (b) The Court file redacted to remove any information
3    identifying the victim or alleged victim of any sex offense
4    shall be disclosed only to the following parties when
5    necessary for discharge of their official duties:
6            (i) Authorized military personnel;
7            (ii) Persons engaged in bona fide research, with
8        the permission of the judge of the juvenile court and
9        the chief executive of the agency that prepared the
10        particular recording: provided that publication of
11        such research results in no disclosure of a minor's
12        identity and protects the confidentiality of the
13        record;
14            (iii) The Secretary of State to whom the Clerk of
15        the Court shall report the disposition of all cases, as
16        required in Section 6-204 or Section 6-205.1 of the
17        Illinois Vehicle Code. However, information reported
18        relative to these offenses shall be privileged and
19        available only to the Secretary of State, courts, and
20        police officers;
21            (iv) The administrator of a bonafide substance
22        abuse student assistance program with the permission
23        of the presiding judge of the juvenile court;
24            (v) Any individual, or any public or private agency
25        or institution, having custody of the juvenile under
26        court order or providing educational, medical or

 

 

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1        mental health services to the juvenile or a
2        court-approved advocate for the juvenile or any
3        placement provider or potential placement provider as
4        determined by the court.
5    (3) A minor who is the victim or alleged victim in a
6juvenile proceeding shall be provided the same confidentiality
7regarding disclosure of identity as the minor who is the
8subject of record. Information identifying victims and alleged
9victims of sex offenses, shall not be disclosed or open to
10public inspection under any circumstances. Nothing in this
11Section shall prohibit the victim or alleged victim of any sex
12offense from voluntarily disclosing his or her identity.
13    (4) Relevant information, reports and records shall be made
14available to the Department of Juvenile Justice and the Office
15of the Independent Juvenile Ombudsman when a juvenile offender
16has been placed in the custody of the Department of Juvenile
17Justice.
18    (5) Except as otherwise provided in this subsection (5),
19juvenile court records shall not be made available to the
20general public but may be inspected by representatives of
21agencies, associations and news media or other properly
22interested persons by general or special order of the court.
23The State's Attorney, the minor, his or her parents, guardian
24and counsel shall at all times have the right to examine court
25files and records.
26        (a) The court shall allow the general public to have

 

 

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1    access to the name, address, and offense of a minor who is
2    adjudicated a delinquent minor under this Act under either
3    of the following circumstances:
4            (i) The adjudication of delinquency was based upon
5        the minor's commission of first degree murder, attempt
6        to commit first degree murder, aggravated criminal
7        sexual assault, or criminal sexual assault; or
8            (ii) The court has made a finding that the minor
9        was at least 13 years of age at the time the act was
10        committed and the adjudication of delinquency was
11        based upon the minor's commission of: (A) an act in
12        furtherance of the commission of a felony as a member
13        of or on behalf of a criminal street gang, (B) an act
14        involving the use of a firearm in the commission of a
15        felony, (C) an act that would be a Class X felony
16        offense under or the minor's second or subsequent Class
17        2 or greater felony offense under the Cannabis Control
18        Act if committed by an adult, (D) an act that would be
19        a second or subsequent offense under Section 402 of the
20        Illinois Controlled Substances Act if committed by an
21        adult, (E) an act that would be an offense under
22        Section 401 of the Illinois Controlled Substances Act
23        if committed by an adult, or (F) an act that would be
24        an offense under the Methamphetamine Control and
25        Community Protection Act if committed by an adult.
26        (b) The court shall allow the general public to have

 

 

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1    access to the name, address, and offense of a minor who is
2    at least 13 years of age at the time the offense is
3    committed and who is convicted, in criminal proceedings
4    permitted or required under Section 5-805, under either of
5    the following circumstances:
6            (i) The minor has been convicted of first degree
7        murder, attempt to commit first degree murder,
8        aggravated criminal sexual assault, or criminal sexual
9        assault,
10            (ii) The court has made a finding that the minor
11        was at least 13 years of age at the time the offense
12        was committed and the conviction was based upon the
13        minor's commission of: (A) an offense in furtherance of
14        the commission of a felony as a member of or on behalf
15        of a criminal street gang, (B) an offense involving the
16        use of a firearm in the commission of a felony, (C) a
17        Class X felony offense under the Cannabis Control Act
18        or a second or subsequent Class 2 or greater felony
19        offense under the Cannabis Control Act, (D) a second or
20        subsequent offense under Section 402 of the Illinois
21        Controlled Substances Act, (E) an offense under
22        Section 401 of the Illinois Controlled Substances Act,
23        or (F) an offense under the Methamphetamine Control and
24        Community Protection Act.
25    (6) Nothing in this Section shall be construed to limit the
26use of a adjudication of delinquency as evidence in any

 

 

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1juvenile or criminal proceeding, where it would otherwise be
2admissible under the rules of evidence, including but not
3limited to, use as impeachment evidence against any witness,
4including the minor if he or she testifies.
5    (7) Nothing in this Section shall affect the right of a
6Civil Service Commission or appointing authority examining the
7character and fitness of an applicant for a position as a law
8enforcement officer to ascertain whether that applicant was
9ever adjudicated to be a delinquent minor and, if so, to
10examine the records or evidence which were made in proceedings
11under this Act.
12    (8) Following any adjudication of delinquency for a crime
13which would be a felony if committed by an adult, or following
14any adjudication of delinquency for a violation of Section
1524-1, 24-3, 24-3.1, or 24-5 of the Criminal Code of 1961 or the
16Criminal Code of 2012, the State's Attorney shall ascertain
17whether the minor respondent is enrolled in school and, if so,
18shall provide a copy of the sentencing order to the principal
19or chief administrative officer of the school. Access to such
20juvenile records shall be limited to the principal or chief
21administrative officer of the school and any guidance counselor
22designated by him or her.
23    (9) Nothing contained in this Act prevents the sharing or
24disclosure of information or records relating or pertaining to
25juveniles subject to the provisions of the Serious Habitual
26Offender Comprehensive Action Program when that information is

 

 

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1used to assist in the early identification and treatment of
2habitual juvenile offenders.
3    (11) The Clerk of the Circuit Court shall report to the
4Department of State Police, in the form and manner required by
5the Department of State Police, the final disposition of each
6minor who has been arrested or taken into custody before his or
7her 18th birthday for those offenses required to be reported
8under Section 5 of the Criminal Identification Act. Information
9reported to the Department under this Section may be maintained
10with records that the Department files under Section 2.1 of the
11Criminal Identification Act.
12    (12) Information or records may be disclosed to the general
13public when the court is conducting hearings under Section
145-805 or 5-810.
15    The changes made to this Section by this amendatory Act of
16the 98th General Assembly apply to juvenile court records of a
17minor who has been arrested or taken into custody on or after
18the effective date of this amendatory Act.
19(Source: P.A. 97-1150, eff. 1-25-13; 98-61, eff. 1-1-14.)
 
20    (705 ILCS 405/5-905)
21    Sec. 5-905. Law enforcement records.
22    (1) Law Enforcement Records. Inspection and copying of law
23enforcement records maintained by law enforcement agencies
24that relate to a minor who has been arrested or taken into
25custody before his or her 18th birthday shall be restricted to

 

 

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1the following and when necessary for the discharge of their
2official duties:
3        (a) A judge of the circuit court and members of the
4    staff of the court designated by the judge;
5        (b) Law enforcement officers, probation officers or
6    prosecutors or their staff, or, when necessary for the
7    discharge of its official duties in connection with a
8    particular investigation of the conduct of a law
9    enforcement officer, an independent agency or its staff
10    created by ordinance and charged by a unit of local
11    government with the duty of investigating the conduct of
12    law enforcement officers;
13        (c) The minor, the minor's parents or legal guardian
14    and their attorneys, but only when the juvenile has been
15    charged with an offense;
16        (d) Adult and Juvenile Prisoner Review Boards;
17        (e) Authorized military personnel;
18        (f) Persons engaged in bona fide research, with the
19    permission of the judge of juvenile court and the chief
20    executive of the agency that prepared the particular
21    recording: provided that publication of such research
22    results in no disclosure of a minor's identity and protects
23    the confidentiality of the record;
24        (g) Individuals responsible for supervising or
25    providing temporary or permanent care and custody of minors
26    pursuant to orders of the juvenile court or directives from

 

 

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1    officials of the Department of Children and Family Services
2    or the Department of Human Services who certify in writing
3    that the information will not be disclosed to any other
4    party except as provided under law or order of court;
5        (h) The appropriate school official only if the agency
6    or officer believes that there is an imminent threat of
7    physical harm to students, school personnel, or others who
8    are present in the school or on school grounds.
9             (A) Inspection and copying shall be limited to law
10        enforcement records transmitted to the appropriate
11        school official or officials whom the school has
12        determined to have a legitimate educational or safety
13        interest by a local law enforcement agency under a
14        reciprocal reporting system established and maintained
15        between the school district and the local law
16        enforcement agency under Section 10-20.14 of the
17        School Code concerning a minor enrolled in a school
18        within the school district who has been arrested or
19        taken into custody for any of the following offenses:
20                (i) any violation of Article 24 of the Criminal
21            Code of 1961 or the Criminal Code of 2012;
22                (ii) a violation of the Illinois Controlled
23            Substances Act;
24                (iii) a violation of the Cannabis Control Act;
25                (iv) a forcible felony as defined in Section
26            2-8 of the Criminal Code of 1961 or the Criminal

 

 

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1            Code of 2012;
2                (v) a violation of the Methamphetamine Control
3            and Community Protection Act;
4                (vi) a violation of Section 1-2 of the
5            Harassing and Obscene Communications Act;
6                (vii) a violation of the Hazing Act; or
7                (viii) a violation of Section 12-1, 12-2,
8            12-3, 12-3.05, 12-3.1, 12-3.2, 12-3.4, 12-3.5,
9            12-5, 12-7.3, 12-7.4, 12-7.5, 25-1, or 25-5 of the
10            Criminal Code of 1961 or the Criminal Code of 2012.
11            The information derived from the law enforcement
12        records shall be kept separate from and shall not
13        become a part of the official school record of that
14        child and shall not be a public record. The information
15        shall be used solely by the appropriate school official
16        or officials whom the school has determined to have a
17        legitimate educational or safety interest to aid in the
18        proper rehabilitation of the child and to protect the
19        safety of students and employees in the school. If the
20        designated law enforcement and school officials deem
21        it to be in the best interest of the minor, the student
22        may be referred to in-school or community based social
23        services if those services are available.
24        "Rehabilitation services" may include interventions by
25        school support personnel, evaluation for eligibility
26        for special education, referrals to community-based

 

 

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1        agencies such as youth services, behavioral healthcare
2        service providers, drug and alcohol prevention or
3        treatment programs, and other interventions as deemed
4        appropriate for the student.
5            (B) Any information provided to appropriate school
6        officials whom the school has determined to have a
7        legitimate educational or safety interest by local law
8        enforcement officials about a minor who is the subject
9        of a current police investigation that is directly
10        related to school safety shall consist of oral
11        information only, and not written law enforcement
12        records, and shall be used solely by the appropriate
13        school official or officials to protect the safety of
14        students and employees in the school and aid in the
15        proper rehabilitation of the child. The information
16        derived orally from the local law enforcement
17        officials shall be kept separate from and shall not
18        become a part of the official school record of the
19        child and shall not be a public record. This limitation
20        on the use of information about a minor who is the
21        subject of a current police investigation shall in no
22        way limit the use of this information by prosecutors in
23        pursuing criminal charges arising out of the
24        information disclosed during a police investigation of
25        the minor. For purposes of this paragraph,
26        "investigation" means an official systematic inquiry

 

 

09800SB1342ham001- 23 -LRB098 06687 RLC 49092 a

1        by a law enforcement agency into actual or suspected
2        criminal activity;
3        (i) The president of a park district. Inspection and
4    copying shall be limited to law enforcement records
5    transmitted to the president of the park district by the
6    Illinois State Police under Section 8-23 of the Park
7    District Code or Section 16a-5 of the Chicago Park District
8    Act concerning a person who is seeking employment with that
9    park district and who has been adjudicated a juvenile
10    delinquent for any of the offenses listed in subsection (c)
11    of Section 8-23 of the Park District Code or subsection (c)
12    of Section 16a-5 of the Chicago Park District Act.
13    (2) Information identifying victims and alleged victims of
14sex offenses, shall not be disclosed or open to public
15inspection under any circumstances. Nothing in this Section
16shall prohibit the victim or alleged victim of any sex offense
17from voluntarily disclosing his or her identity.
18    (2.5) If the minor is a victim of aggravated battery,
19battery, attempted first degree murder, or other non-sexual
20violent offense, the identity of the victim may be disclosed to
21appropriate school officials, for the purpose of preventing
22foreseeable future violence involving minors, by a local law
23enforcement agency pursuant to an agreement established
24between the school district and a local law enforcement agency
25subject to the approval by the presiding judge of the juvenile
26court.

 

 

09800SB1342ham001- 24 -LRB098 06687 RLC 49092 a

1    (3) Relevant information, reports and records shall be made
2available to the Department of Juvenile Justice and the Office
3of the Independent Juvenile Ombudsman when a juvenile offender
4has been placed in the custody of the Department of Juvenile
5Justice.
6    (4) Nothing in this Section shall prohibit the inspection
7or disclosure to victims and witnesses of photographs contained
8in the records of law enforcement agencies when the inspection
9or disclosure is conducted in the presence of a law enforcement
10officer for purposes of identification or apprehension of any
11person in the course of any criminal investigation or
12prosecution.
13    (5) The records of law enforcement officers, or of an
14independent agency created by ordinance and charged by a unit
15of local government with the duty of investigating the conduct
16of law enforcement officers, concerning all minors under 18
17years of age must be maintained separate from the records of
18adults and may not be open to public inspection or their
19contents disclosed to the public except by order of the court
20or when the institution of criminal proceedings has been
21permitted under Section 5-130 or 5-805 or required under
22Section 5-130 or 5-805 or such a person has been convicted of a
23crime and is the subject of pre-sentence investigation or when
24provided by law.
25    (6) Except as otherwise provided in this subsection (6),
26law enforcement officers, and personnel of an independent

 

 

09800SB1342ham001- 25 -LRB098 06687 RLC 49092 a

1agency created by ordinance and charged by a unit of local
2government with the duty of investigating the conduct of law
3enforcement officers, may not disclose the identity of any
4minor in releasing information to the general public as to the
5arrest, investigation or disposition of any case involving a
6minor. Any victim or parent or legal guardian of a victim may
7petition the court to disclose the name and address of the
8minor and the minor's parents or legal guardian, or both. Upon
9a finding by clear and convincing evidence that the disclosure
10is either necessary for the victim to pursue a civil remedy
11against the minor or the minor's parents or legal guardian, or
12both, or to protect the victim's person or property from the
13minor, then the court may order the disclosure of the
14information to the victim or to the parent or legal guardian of
15the victim only for the purpose of the victim pursuing a civil
16remedy against the minor or the minor's parents or legal
17guardian, or both, or to protect the victim's person or
18property from the minor.
19    (7) Nothing contained in this Section shall prohibit law
20enforcement agencies when acting in their official capacity
21from communicating with each other by letter, memorandum,
22teletype or intelligence alert bulletin or other means the
23identity or other relevant information pertaining to a person
24under 18 years of age. The information provided under this
25subsection (7) shall remain confidential and shall not be
26publicly disclosed, except as otherwise allowed by law.

 

 

09800SB1342ham001- 26 -LRB098 06687 RLC 49092 a

1    (8) No person shall disclose information under this Section
2except when acting in his or her official capacity and as
3provided by law or order of court.
4    The changes made to this Section by this amendatory Act of
5the 98th General Assembly apply to law enforcement records of a
6minor who has been arrested or taken into custody on or after
7the effective date of this amendatory Act.
8(Source: P.A. 97-700, eff. 6-22-12; 97-1104, eff. 1-1-13;
997-1150, eff. 1-25-13; 98-61, eff. 1-1-14.)
 
10    Section 110. The Unified Code of Corrections is amended by
11changing Section 3-5-1 as follows:
 
12    (730 ILCS 5/3-5-1)  (from Ch. 38, par. 1003-5-1)
13    (Text of Section before amendment by P.A. 98-528)
14    Sec. 3-5-1. Master Record File.
15    (a) The Department of Corrections and the Department of
16Juvenile Justice shall maintain a master record file on each
17person committed to it, which shall contain the following
18information:
19        (1) all information from the committing court;
20        (2) reception summary;
21        (3) evaluation and assignment reports and
22    recommendations;
23        (4) reports as to program assignment and progress;
24        (5) reports of disciplinary infractions and

 

 

09800SB1342ham001- 27 -LRB098 06687 RLC 49092 a

1    disposition, including tickets and Administrative Review
2    Board action;
3        (6) any parole or aftercare release plan;
4        (7) any parole or aftercare release reports;
5        (8) the date and circumstances of final discharge;
6        (9) criminal history;
7        (10) current and past gang affiliations and ranks;
8        (11) information regarding associations and family
9    relationships;
10        (12) any grievances filed and responses to those
11    grievances; and
12        (13) other information that the respective Department
13    determines is relevant to the secure confinement and
14    rehabilitation of the committed person.
15    (b) All files shall be confidential and access shall be
16limited to authorized personnel of the respective Department.
17Personnel of other correctional, welfare or law enforcement
18agencies may have access to files under rules and regulations
19of the respective Department. The Department of Juvenile
20Justice shall provide the Office of the Independent Juvenile
21Ombudsman unrestricted access to all master record files. The
22respective Department shall keep a record of all outside
23personnel who have access to files, the files reviewed, any
24file material copied, and the purpose of access. If the
25respective Department or the Prisoner Review Board makes a
26determination under this Code which affects the length of the

 

 

09800SB1342ham001- 28 -LRB098 06687 RLC 49092 a

1period of confinement or commitment, the committed person and
2his counsel shall be advised of factual information relied upon
3by the respective Department or Board to make the
4determination, provided that the Department or Board shall not
5be required to advise a person committed to the Department of
6Juvenile Justice any such information which in the opinion of
7the Department of Juvenile Justice or Board would be
8detrimental to his treatment or rehabilitation.
9    (c) The master file shall be maintained at a place
10convenient to its use by personnel of the respective Department
11in charge of the person. When custody of a person is
12transferred from the Department to another department or
13agency, a summary of the file shall be forwarded to the
14receiving agency with such other information required by law or
15requested by the agency under rules and regulations of the
16respective Department.
17    (d) The master file of a person no longer in the custody of
18the respective Department shall be placed on inactive status
19and its use shall be restricted subject to rules and
20regulations of the Department.
21    (e) All public agencies may make available to the
22respective Department on request any factual data not otherwise
23privileged as a matter of law in their possession in respect to
24individuals committed to the respective Department.
25(Source: P.A. 97-696, eff. 6-22-12; 98-558, eff. 1-1-14.)
 

 

 

09800SB1342ham001- 29 -LRB098 06687 RLC 49092 a

1    (Text of Section after amendment by P.A. 98-528)
2    Sec. 3-5-1. Master Record File.
3    (a) The Department of Corrections and the Department of
4Juvenile Justice shall maintain a master record file on each
5person committed to it, which shall contain the following
6information:
7        (1) all information from the committing court;
8        (1.5) ethnic and racial background data collected in
9    accordance with Section 4.5 of the Criminal Identification
10    Act;
11        (2) reception summary;
12        (3) evaluation and assignment reports and
13    recommendations;
14        (4) reports as to program assignment and progress;
15        (5) reports of disciplinary infractions and
16    disposition, including tickets and Administrative Review
17    Board action;
18        (6) any parole or aftercare release plan;
19        (7) any parole or aftercare release reports;
20        (8) the date and circumstances of final discharge;
21        (9) criminal history;
22        (10) current and past gang affiliations and ranks;
23        (11) information regarding associations and family
24    relationships;
25        (12) any grievances filed and responses to those
26    grievances; and

 

 

09800SB1342ham001- 30 -LRB098 06687 RLC 49092 a

1        (13) other information that the respective Department
2    determines is relevant to the secure confinement and
3    rehabilitation of the committed person.
4    (b) All files shall be confidential and access shall be
5limited to authorized personnel of the respective Department.
6Personnel of other correctional, welfare or law enforcement
7agencies may have access to files under rules and regulations
8of the respective Department. The Department of Juvenile
9Justice shall provide the Office of the Independent Juvenile
10Ombudsman unrestricted access to all master record files. The
11respective Department shall keep a record of all outside
12personnel who have access to files, the files reviewed, any
13file material copied, and the purpose of access. If the
14respective Department or the Prisoner Review Board makes a
15determination under this Code which affects the length of the
16period of confinement or commitment, the committed person and
17his counsel shall be advised of factual information relied upon
18by the respective Department or Board to make the
19determination, provided that the Department or Board shall not
20be required to advise a person committed to the Department of
21Juvenile Justice any such information which in the opinion of
22the Department of Juvenile Justice or Board would be
23detrimental to his treatment or rehabilitation.
24    (c) The master file shall be maintained at a place
25convenient to its use by personnel of the respective Department
26in charge of the person. When custody of a person is

 

 

09800SB1342ham001- 31 -LRB098 06687 RLC 49092 a

1transferred from the Department to another department or
2agency, a summary of the file shall be forwarded to the
3receiving agency with such other information required by law or
4requested by the agency under rules and regulations of the
5respective Department.
6    (d) The master file of a person no longer in the custody of
7the respective Department shall be placed on inactive status
8and its use shall be restricted subject to rules and
9regulations of the Department.
10    (e) All public agencies may make available to the
11respective Department on request any factual data not otherwise
12privileged as a matter of law in their possession in respect to
13individuals committed to the respective Department.
14(Source: P.A. 97-696, eff. 6-22-12; 98-528, eff. 1-1-15;
1598-558, eff. 1-1-14; revised 9-24-13.)
 
16    Section 997. No acceleration or delay. Where this Act
17makes changes in a statute that is represented in this Act by
18text that is not yet or no longer in effect (for example, a
19Section represented by multiple versions), the use of that text
20does not accelerate or delay the taking effect of (i) the
21changes made by this Act or (ii) provisions derived from any
22other Public Act.
 
23    Section 999. Effective date. This Act takes effect upon
24becoming law.".