Sen. Linda Holmes

Filed: 2/28/2012

 

 


 

 


 
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1
AMENDMENT TO SENATE BILL 3245

2    AMENDMENT NO. ______. Amend Senate Bill 3245 by replacing
3everything after the enacting clause with the following:
 
4    "Section 5. The State Records Act is amended by changing
5Section 9 as follows:
 
6    (5 ILCS 160/9)  (from Ch. 116, par. 43.12)
7    Sec. 9. The head of each agency shall establish, and
8maintain an active, continuing program for the economical and
9efficient management of the records of the agency.
10    Such program:
11    (1) shall provide for effective controls over the creation,
12maintenance, and use of records in the conduct of current
13business and shall ensure that agency electronic records, as
14specified in Section 5-135 of the Electronic Commerce Security
15Act, are retained in a trustworthy manner so that the records,
16and the information contained in the records, are accessible

 

 

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1and usable for reference for the duration of the retention
2period; all computer tape or disk maintenance and preservation
3procedures must be fully applied and, if equipment or programs
4providing access to the records are updated or replaced, the
5existing data must remain accessible in the successor format
6for the duration of the approved retention period;
7    (2) shall provide for cooperation with the Secretary in
8appointing a records officer and in applying standards,
9procedures, and techniques to improve the management of
10records, promote the maintenance and security of records deemed
11appropriate for preservation, and facilitate the segregation
12and disposal of records of temporary value; and
13    (3) shall provide for compliance with the provisions of
14this Act and the rules and regulations issued thereunder.
15    If an agency has delegated its authority to retain records
16to another agency, then the delegate agency shall maintain, at
17a minimum, the same record retention methodology and record
18retention period as the original agency's program.
19(Source: P.A. 92-866, eff. 1-3-03.)
 
20    Section 10. The Comptroller's Records Act is amended by
21changing Section 7 as follows:
 
22    (15 ILCS 415/7)  (from Ch. 15, par. 31)
23    Sec. 7. Certificate of destruction. Before the destruction
24of any warrants or records pursuant to this Act, the State

 

 

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1Comptroller shall have prepared a certificate setting forth by
2summary description the warrants or records and the manner,
3time and place of their destruction. The certificate shall be
4signed by at least 2 witnesses of such destruction and shall be
5kept in the permanent files of the Comptroller.
6(Source: P.A. 78-592.)
 
7    Section 15. The State Finance Act is amended by changing
8Sections 12 and 25 as follows:
 
9    (30 ILCS 105/12)  (from Ch. 127, par. 148)
10    Sec. 12. Each voucher for traveling expenses shall indicate
11the purpose of the travel as required by applicable travel
12regulations, shall be itemized and shall be accompanied by all
13receipts specified in the applicable travel regulations and by
14a certificate, signed by the person incurring such expense,
15certifying that the amount is correct and just; that the
16detailed items charged for subsistence were actually paid; that
17the expenses were occasioned by official business or
18unavoidable delays requiring the stay of such person at hotels
19for the time specified; that the journey was performed with all
20practicable dispatch by the shortest route usually traveled in
21the customary reasonable manner; and that such person has not
22been furnished with transportation or money in lieu thereof;
23for any part of the journey therein charged for.
24    Upon written approval by the office of the Comptroller, a

 

 

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1State agency may maintain the original travel voucher, the
2receipts, and the proof of the traveler's signature on the
3traveler's certification statement at the office of the State
4agency. However, nothing in this Section shall be construed to
5exempt a State agency from submitting a detailed travel voucher
6as prescribed by the office of the Comptroller.
7    An information copy of each voucher covering a claim by a
8person subject to the official travel regulations promulgated
9under Section 12-2 for travel reimbursement involving an
10exception to the general restrictions of such travel
11regulations shall be filed with the applicable travel control
12board which shall consider these vouchers, or a report thereof,
13for approval. Amounts disbursed for travel reimbursement
14claims which are disapproved by the applicable travel control
15board shall be refunded by the traveler and deposited in the
16fund or account from which payment was made.
17(Source: P.A. 84-345.)
 
18    (30 ILCS 105/25)  (from Ch. 127, par. 161)
19    Sec. 25. Fiscal year limitations.
20    (a) All appropriations shall be available for expenditure
21for the fiscal year or for a lesser period if the Act making
22that appropriation so specifies. A deficiency or emergency
23appropriation shall be available for expenditure only through
24June 30 of the year when the Act making that appropriation is
25enacted unless that Act otherwise provides.

 

 

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1    (b) Outstanding liabilities as of June 30, payable from
2appropriations which have otherwise expired, may be paid out of
3the expiring appropriations during the 2-month period ending at
4the close of business on August 31. Any service involving
5professional or artistic skills or any personal services by an
6employee whose compensation is subject to income tax
7withholding must be performed as of June 30 of the fiscal year
8in order to be considered an "outstanding liability as of June
930" that is thereby eligible for payment out of the expiring
10appropriation.
11    (b-1) However, payment of tuition reimbursement claims
12under Section 14-7.03 or 18-3 of the School Code may be made by
13the State Board of Education from its appropriations for those
14respective purposes for any fiscal year, even though the claims
15reimbursed by the payment may be claims attributable to a prior
16fiscal year, and payments may be made at the direction of the
17State Superintendent of Education from the fund from which the
18appropriation is made without regard to any fiscal year
19limitations, except as required by subsection (j) of this
20Section. Beginning on June 30, 2021, payment of tuition
21reimbursement claims under Section 14-7.03 or 18-3 of the
22School Code as of June 30, payable from appropriations that
23have otherwise expired, may be paid out of the expiring
24appropriation during the 4-month period ending at the close of
25business on October 31.
26    (b-2) All outstanding liabilities as of June 30, 2010,

 

 

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1payable from appropriations that would otherwise expire at the
2conclusion of the lapse period for fiscal year 2010, and
3interest penalties payable on those liabilities under the State
4Prompt Payment Act, may be paid out of the expiring
5appropriations until December 31, 2010, without regard to the
6fiscal year in which the payment is made, as long as vouchers
7for the liabilities are received by the Comptroller no later
8than August 31, 2010.
9    (b-2.5) All outstanding liabilities as of June 30, 2011,
10payable from appropriations that would otherwise expire at the
11conclusion of the lapse period for fiscal year 2011, and
12interest penalties payable on those liabilities under the State
13Prompt Payment Act, may be paid out of the expiring
14appropriations until December 31, 2011, without regard to the
15fiscal year in which the payment is made, as long as vouchers
16for the liabilities are received by the Comptroller no later
17than August 31, 2011.
18    (b-2.6) For fiscal years 2012 and 2013, interest penalties
19payable under the State Prompt Payment Act associated with a
20voucher for which payment is issued after June 30 may be paid
21out of the next fiscal year's appropriation. The future year
22appropriation must be for the same purpose and from the same
23fund as the original payment. An interest penalty voucher
24submitted against a future year appropriation must be submitted
25within 60 days after the issuance of the associated voucher,
26and the Comptroller must issue the interest payment within 60

 

 

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1days after acceptance of the interest voucher.
2    (b-3) Medical payments may be made by the Department of
3Veterans' Affairs from its appropriations for those purposes
4for any fiscal year, without regard to the fact that the
5medical services being compensated for by such payment may have
6been rendered in a prior fiscal year, except as required by
7subsection (j) of this Section. Beginning on June 30, 2021,
8medical payments payable from appropriations that have
9otherwise expired may be paid out of the expiring appropriation
10during the 4-month period ending at the close of business on
11October 31.
12    (b-4) Medical payments may be made by the Department of
13Healthcare and Family Services and medical payments and child
14care payments may be made by the Department of Human Services
15(as successor to the Department of Public Aid) from
16appropriations for those purposes for any fiscal year, without
17regard to the fact that the medical or child care services
18being compensated for by such payment may have been rendered in
19a prior fiscal year; and payments may be made at the direction
20of the Department of Healthcare and Family Services from the
21Health Insurance Reserve Fund and the Local Government Health
22Insurance Reserve Fund without regard to any fiscal year
23limitations, except as required by subsection (j) of this
24Section. Beginning on June 30, 2021, medical payments made by
25the Department of Healthcare and Family Services, child care
26payments made by the Department of Human Services, and payments

 

 

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1made at the discretion of the Department of Healthcare and
2Family Services from the Health Insurance Reserve Fund and the
3Local Government Health Insurance Reserve Fund payable from
4appropriations that have otherwise expired may be paid out of
5the expiring appropriation during the 4-month period ending at
6the close of business on October 31.
7    (b-5) Medical payments may be made by the Department of
8Human Services from its appropriations relating to substance
9abuse treatment services for any fiscal year, without regard to
10the fact that the medical services being compensated for by
11such payment may have been rendered in a prior fiscal year,
12provided the payments are made on a fee-for-service basis
13consistent with requirements established for Medicaid
14reimbursement by the Department of Healthcare and Family
15Services, except as required by subsection (j) of this Section.
16Beginning on June 30, 2021, medical payments made by the
17Department of Human Services relating to substance abuse
18treatment services payable from appropriations that have
19otherwise expired may be paid out of the expiring appropriation
20during the 4-month period ending at the close of business on
21October 31.
22    (b-6) Additionally, payments may be made by the Department
23of Human Services from its appropriations, or any other State
24agency from its appropriations with the approval of the
25Department of Human Services, from the Immigration Reform and
26Control Fund for purposes authorized pursuant to the

 

 

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1Immigration Reform and Control Act of 1986, without regard to
2any fiscal year limitations, except as required by subsection
3(j) of this Section. Beginning on June 30, 2021, payments made
4by the Department of Human Services from the Immigration Reform
5and Control Fund for purposes authorized pursuant to the
6Immigration Reform and Control Act of 1986 payable from
7appropriations that have otherwise expired may be paid out of
8the expiring appropriation during the 4-month period ending at
9the close of business on October 31.
10    (b-7) Payments may be made in accordance with a plan
11authorized by paragraph (11) or (12) of Section 405-105 of the
12Department of Central Management Services Law from
13appropriations for those payments without regard to fiscal year
14limitations.
15    (c) Further, payments may be made by the Department of
16Public Health, the Department of Human Services (acting as
17successor to the Department of Public Health under the
18Department of Human Services Act), and the Department of
19Healthcare and Family Services from their respective
20appropriations for grants for medical care to or on behalf of
21persons suffering from chronic renal disease, persons
22suffering from hemophilia, rape victims, and premature and
23high-mortality risk infants and their mothers and for grants
24for supplemental food supplies provided under the United States
25Department of Agriculture Women, Infants and Children
26Nutrition Program, for any fiscal year without regard to the

 

 

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1fact that the services being compensated for by such payment
2may have been rendered in a prior fiscal year, except as
3required by subsection (j) of this Section. Beginning on June
430, 2021, payments made by the Department of Public Health, the
5Department of Human Services, and the Department of Healthcare
6and Family Services from their respective appropriations for
7grants for medical care to or on behalf of persons suffering
8from chronic renal disease, persons suffering from hemophilia,
9rape victims, and premature and high-mortality risk infants and
10their mothers and for grants for supplemental food supplies
11provided under the United States Department of Agriculture
12Women, Infants and Children Nutrition Program payable from
13appropriations that have otherwise expired may be paid out of
14the expiring appropriations during the 4-month period ending at
15the close of business on October 31.
16    (d) The Department of Public Health and the Department of
17Human Services (acting as successor to the Department of Public
18Health under the Department of Human Services Act) shall each
19annually submit to the State Comptroller, Senate President,
20Senate Minority Leader, Speaker of the House, House Minority
21Leader, and the respective Chairmen and Minority Spokesmen of
22the Appropriations Committees of the Senate and the House, on
23or before December 31, a report of fiscal year funds used to
24pay for services provided in any prior fiscal year. This report
25shall document by program or service category those
26expenditures from the most recently completed fiscal year used

 

 

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1to pay for services provided in prior fiscal years.
2    (e) The Department of Healthcare and Family Services, the
3Department of Human Services (acting as successor to the
4Department of Public Aid), and the Department of Human Services
5making fee-for-service payments relating to substance abuse
6treatment services provided during a previous fiscal year shall
7each annually submit to the State Comptroller, Senate
8President, Senate Minority Leader, Speaker of the House, House
9Minority Leader, the respective Chairmen and Minority
10Spokesmen of the Appropriations Committees of the Senate and
11the House, on or before November 30, a report that shall
12document by program or service category those expenditures from
13the most recently completed fiscal year used to pay for (i)
14services provided in prior fiscal years and (ii) services for
15which claims were received in prior fiscal years.
16    (f) The Department of Human Services (as successor to the
17Department of Public Aid) shall annually submit to the State
18Comptroller, Senate President, Senate Minority Leader, Speaker
19of the House, House Minority Leader, and the respective
20Chairmen and Minority Spokesmen of the Appropriations
21Committees of the Senate and the House, on or before December
2231, a report of fiscal year funds used to pay for services
23(other than medical care) provided in any prior fiscal year.
24This report shall document by program or service category those
25expenditures from the most recently completed fiscal year used
26to pay for services provided in prior fiscal years.

 

 

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1    (g) In addition, each annual report required to be
2submitted by the Department of Healthcare and Family Services
3under subsection (e) shall include the following information
4with respect to the State's Medicaid program:
5        (1) Explanations of the exact causes of the variance
6    between the previous year's estimated and actual
7    liabilities.
8        (2) Factors affecting the Department of Healthcare and
9    Family Services' liabilities, including but not limited to
10    numbers of aid recipients, levels of medical service
11    utilization by aid recipients, and inflation in the cost of
12    medical services.
13        (3) The results of the Department's efforts to combat
14    fraud and abuse.
15    (h) As provided in Section 4 of the General Assembly
16Compensation Act, any utility bill for service provided to a
17General Assembly member's district office for a period
18including portions of 2 consecutive fiscal years may be paid
19from funds appropriated for such expenditure in either fiscal
20year.
21    (i) An agency which administers a fund classified by the
22Comptroller as an internal service fund may issue rules for:
23        (1) billing user agencies in advance for payments or
24    authorized inter-fund transfers based on estimated charges
25    for goods or services;
26        (2) issuing credits, refunding through inter-fund

 

 

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1    transfers, or reducing future inter-fund transfers during
2    the subsequent fiscal year for all user agency payments or
3    authorized inter-fund transfers received during the prior
4    fiscal year which were in excess of the final amounts owed
5    by the user agency for that period; and
6        (3) issuing catch-up billings to user agencies during
7    the subsequent fiscal year for amounts remaining due when
8    payments or authorized inter-fund transfers received from
9    the user agency during the prior fiscal year were less than
10    the total amount owed for that period.
11User agencies are authorized to reimburse internal service
12funds for catch-up billings by vouchers drawn against their
13respective appropriations for the fiscal year in which the
14catch-up billing was issued or by increasing an authorized
15inter-fund transfer during the current fiscal year. For the
16purposes of this Act, "inter-fund transfers" means transfers
17without the use of the voucher-warrant process, as authorized
18by Section 9.01 of the State Comptroller Act.
19    (i-1) Beginning on July 1, 2021, all outstanding
20liabilities, not payable during the 4-month lapse period as
21described in subsections (b-1), (b-3), (b-4), (b-5), (b-6), and
22(c) of this Section, that are made from appropriations for that
23purpose for any fiscal year, without regard to the fact that
24the services being compensated for by those payments may have
25been rendered in a prior fiscal year, are limited to only those
26claims that have been incurred but for which a proper bill or

 

 

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1invoice as defined by the State Prompt Payment Act has not been
2received by September 30th following the end of the fiscal year
3in which the service was rendered.
4    (j) Notwithstanding any other provision of this Act, the
5aggregate amount of payments to be made without regard for
6fiscal year limitations as contained in subsections (b-1),
7(b-3), (b-4), (b-5), (b-6), and (c) of this Section, and
8determined by using Generally Accepted Accounting Principles,
9shall not exceed the following amounts:
10        (1) $6,000,000,000 for outstanding liabilities related
11    to fiscal year 2012;
12        (2) $5,300,000,000 for outstanding liabilities related
13    to fiscal year 2013;
14        (3) $4,600,000,000 for outstanding liabilities related
15    to fiscal year 2014;
16        (4) $4,000,000,000 for outstanding liabilities related
17    to fiscal year 2015;
18        (5) $3,300,000,000 for outstanding liabilities related
19    to fiscal year 2016;
20        (6) $2,600,000,000 for outstanding liabilities related
21    to fiscal year 2017;
22        (7) $2,000,000,000 for outstanding liabilities related
23    to fiscal year 2018;
24        (8) $1,300,000,000 for outstanding liabilities related
25    to fiscal year 2019;
26        (9) $600,000,000 for outstanding liabilities related

 

 

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1    to fiscal year 2020; and
2        (10) $0 for outstanding liabilities related to fiscal
3    year 2021 and fiscal years thereafter.
4    (k) The Comptroller must issue payments against
5outstanding liabilities that were received prior to the lapse
6period deadlines set forth in this Section as soon thereafter
7as practical, but no payment may be issued after the 4 months
8following the lapse period deadline without the signed
9authorization of the Comptroller and the Governor.
10(Source: P.A. 96-928, eff. 6-15-10; 96-958, eff. 7-1-10;
1196-1501, eff. 1-25-11; 97-75, eff. 6-30-11; 97-333, eff.
128-12-11.)
 
13    Section 20. The Illinois Procurement Code is amended by
14changing Section 20-80 as follows:
 
15    (30 ILCS 500/20-80)
16    Sec. 20-80. Contract files.
17    (a) Written determinations. All written determinations
18required under this Article shall be placed in the contract
19file maintained by the chief procurement officer.
20    (b) Filing with Comptroller. Whenever a grant, defined
21pursuant to accounting standards established by the
22Comptroller, or a contract liability, except for: (1) contracts
23paid from personal services, or (2) contracts between the State
24and its employees to defer compensation in accordance with

 

 

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1Article 24 of the Illinois Pension Code, exceeding $20,000
2$10,000 is incurred by any State agency, a copy of the
3contract, purchase order, grant, or lease shall be filed with
4the Comptroller within 30 15 days thereafter. Beginning January
51, 2013, the Comptroller may require that grants and contracts
6that must be filed with the Comptroller under this Section
7shall be filed electronically. For each State contract for
8goods, supplies, or services awarded on or after July 1, 2010,
9the contracting agency shall provide the applicable rate and
10unit of measurement of the goods, supplies, or services on the
11contract obligation document as required by the Comptroller. If
12the contract obligation document that is submitted to the
13Comptroller contains the rate and unit of measurement of the
14goods, supplies, or services, the Comptroller shall provide
15that information on his or her official website. Any
16cancellation or modification to any such contract liability
17shall be filed with the Comptroller within 30 15 days of its
18execution.
19    (c) Late filing affidavit. When a contract, purchase order,
20grant, or lease required to be filed by this Section has not
21been filed within 30 days of execution, the Comptroller shall
22refuse to issue a warrant for payment thereunder until the
23agency files with the Comptroller the contract, purchase order,
24grant, or lease and an affidavit, signed by the chief executive
25officer of the agency or his or her designee, setting forth an
26explanation of why the contract liability was not filed within

 

 

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130 days of execution. A copy of this affidavit shall be filed
2with the Auditor General.
3    (d) Timely execution of contracts. No voucher shall be
4submitted to the Comptroller for a warrant to be drawn for the
5payment of money from the State treasury or from other funds
6held by the State Treasurer on account of any contract unless
7the contract is reduced to writing before the services are
8performed and filed with the Comptroller. Vendors shall not be
9paid for any goods that were received or services that were
10rendered before the contract was reduced to writing and signed
11by all necessary parties. A chief procurement officer may
12request an exception to this subsection by submitting a written
13statement to the Comptroller and Treasurer setting forth the
14circumstances and reasons why the contract could not be reduced
15to writing before the supplies were received or services were
16performed. A waiver of this subsection must be approved by the
17Comptroller and Treasurer. This Section shall not apply to
18emergency purchases if notice of the emergency purchase is
19filed with the Procurement Policy Board and published in the
20Bulletin as required by this Code.
21    (e) Method of source selection. When a contract is filed
22with the Comptroller under this Section, the Comptroller's file
23shall identify the method of source selection used in obtaining
24the contract.
25(Source: P.A. 96-794, eff. 1-1-10; 96-795, eff. 7-1-10 (see
26Section 5 of P.A. 96-793 for the effective date of changes made

 

 

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1by P.A. 96-795); 96-1000, eff. 7-2-10.)
 
2    Section 25. The Governmental Account Audit Act is amended
3by changing Section 2 as follows:
 
4    (50 ILCS 310/2)  (from Ch. 85, par. 702)
5    Sec. 2. Except as otherwise provided in Section 3, the
6governing body of each governmental unit shall cause an audit
7of the accounts of the unit to be made by a licensed public
8accountant. Such audit shall be made annually and shall cover
9the immediately preceding fiscal year of the governmental unit.
10The audit shall include all the accounts and funds of the
11governmental unit, including the accounts of any officer of the
12governmental unit who receives fees or handles funds of the
13unit or who spends money of the unit. The audit shall begin as
14soon as possible after the close of the last fiscal year to
15which it pertains, and shall be completed and the audit report
16filed with the Comptroller within 6 months after the close of
17such fiscal year unless an extension of time is granted by the
18Comptroller in writing. An audit report which fails to meet the
19requirements of this Act shall be rejected by the Comptroller
20and returned to the governing body of the governmental unit for
21corrective action. The licensed public accountant making the
22audit shall submit not less than 3 copies of the audit report
23to the governing body of the governmental unit being audited.
24    Any financial report under this Section shall include the

 

 

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1name of the purchasing agent who oversees all competitively bid
2contracts. If there is no purchasing agent, the name of the
3person responsible for oversight of all competitively bid
4contracts shall be listed.
5(Source: P.A. 85-1000.)
 
6    Section 30. The Counties Code is amended by changing
7Section 6-31003 as follows:
 
8    (55 ILCS 5/6-31003)  (from Ch. 34, par. 6-31003)
9    Sec. 6-31003. Annual audits and reports. In counties having
10a population of over 10,000 but less than 500,000, the county
11board of each county shall cause an audit of all of the funds
12and accounts of the county to be made annually by an accountant
13or accountants chosen by the county board or by an accountant
14or accountants retained by the Comptroller, as hereinafter
15provided. In addition, each county having a population of less
16than 500,000 shall file with the Comptroller a financial report
17containing information required by the Comptroller. Such
18financial report shall be on a form so designed by the
19Comptroller as not to require professional accounting services
20for its preparation.
21    Any financial report under this Section shall include the
22name of the purchasing agent who oversees all competitively bid
23contracts. If there is no purchasing agent, the name of the
24person responsible for oversight of all competitively bid

 

 

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1contracts shall be listed.
2    The audit shall commence as soon as possible after the
3close of each fiscal year and shall be completed within 6
4months after the close of such fiscal year, unless an extension
5of time is granted by the Comptroller in writing. Such
6extension of time shall not exceed 60 days. When the accountant
7or accountants have completed the audit a full report thereof
8shall be made and not less than 2 copies of each audit report
9shall be submitted to the county board. Each audit report shall
10be signed by the accountant making the audit and shall include
11only financial information, findings and conclusions that are
12adequately supported by evidence in the auditor's working
13papers to demonstrate or prove, when called upon, the basis for
14the matters reported and their correctness and reasonableness.
15In connection with this, each county board shall retain the
16right of inspection of the auditor's working papers and shall
17make them available to the Comptroller, or his designee, upon
18request.
19    Within 60 days of receipt of an audit report, each county
20board shall file one copy of each audit report and each
21financial report with the Comptroller and any comment or
22explanation that the county board may desire to make concerning
23such audit report may be attached thereto. An audit report
24which fails to meet the requirements of this Division shall be
25rejected by the Comptroller and returned to the county board
26for corrective action. One copy of each such report shall be

 

 

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1filed with the county clerk of the county so audited.
2(Source: P.A. 86-962.)
 
3    Section 35. The Illinois Municipal Code is amended by
4changing Section 8-8-3 as follows:
 
5    (65 ILCS 5/8-8-3)  (from Ch. 24, par. 8-8-3)
6    Sec. 8-8-3. Audit requirements.
7    (a) The corporate authorities of each municipality coming
8under the provisions of this Division 8 shall cause an audit of
9the funds and accounts of the municipality to be made by an
10accountant or accountants employed by such municipality or by
11an accountant or accountants retained by the Comptroller, as
12hereinafter provided.
13    (b) The accounts and funds of each municipality having a
14population of 800 or more or having a bonded debt or owning or
15operating any type of public utility shall be audited annually.
16The audit herein required shall include all of the accounts and
17funds of the municipality. Such audit shall be begun as soon as
18possible after the close of the fiscal year, and shall be
19completed and the report submitted within 6 months after the
20close of such fiscal year, unless an extension of time shall be
21granted by the Comptroller in writing. The accountant or
22accountants making the audit shall submit not less than 2
23copies of the audit report to the corporate authorities of the
24municipality being audited. Municipalities not operating

 

 

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1utilities may cause audits of the accounts of municipalities to
2be made more often than herein provided, by an accountant or
3accountants. The audit report of such audit when filed with the
4Comptroller together with an audit report covering the
5remainder of the period for which an audit is required to be
6filed hereunder shall satisfy the requirements of this section.
7    (c) Municipalities of less than 800 population which do not
8own or operate public utilities and do not have bonded debt,
9shall file annually with the Comptroller a financial report
10containing information required by the Comptroller. Such
11annual financial report shall be on forms devised by the
12Comptroller in such manner as to not require professional
13accounting services for its preparation.
14    (d) In addition to any audit report required, all
15municipalities, except municipalities of less than 800
16population which do not own or operate public utilities and do
17not have bonded debt, shall file annually with the Comptroller
18a supplemental report on forms devised and approved by the
19Comptroller.
20    (e) Notwithstanding any provision of law to the contrary,
21if a municipality (i) has a population of less than 200, (ii)
22has bonded debt in the amount of $50,000 or less, and (iii)
23owns or operates a public utility, then the municipality shall
24cause an audit of the funds and accounts of the municipality to
25be made by an accountant employed by the municipality or
26retained by the Comptroller for fiscal year 2011 and every

 

 

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1fourth fiscal year thereafter or until the municipality has a
2population of 200 or more, has bonded debt in excess of
3$50,000, or no longer owns or operates a public utility.
4Nothing in this subsection shall be construed as limiting the
5municipality's duty to file an annual financial report with the
6Comptroller or to comply with the filing requirements
7concerning the county clerk.
8    (f) Any financial report under this Section shall include
9the name of the purchasing agent who oversees all competitively
10bid contracts. If there is no purchasing agent, the name of the
11person responsible for oversight of all competitively bid
12contracts shall be listed.
13(Source: P.A. 96-1309, eff. 7-27-10.)
 
14    Section 99. Effective date. This Act takes effect upon
15becoming law.".