103RD GENERAL ASSEMBLY
State of Illinois
2023 and 2024
SB0227

 

Introduced 1/31/2023, by Sen. Doris Turner

 

SYNOPSIS AS INTRODUCED:
 
20 ILCS 405/405-300  was 20 ILCS 405/67.02

    Amends the Department of Central Management Services Law of the Civil Administrative Code of Illinois. Deletes a provision which specifies that no lease for more than 10,000 square feet of space shall be executed unless the Director of the Central Management Services, in consultation with the Executive Director of the Capital Development Board, has certified that leasing is in the best interest of the State, considering programmatic requirements, availability of vacant State-owned space, the cost-benefits of purchasing or constructing new space, and other criteria as the Director shall determine. Effective immediately.


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A BILL FOR

 

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1    AN ACT concerning State government.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The Department of Central Management Services
5Law of the Civil Administrative Code of Illinois is amended by
6changing Section 405-300 as follows:
 
7    (20 ILCS 405/405-300)  (was 20 ILCS 405/67.02)
8    Sec. 405-300. Lease or purchase of facilities; training
9programs.
10    (a) To lease or purchase office and storage space,
11buildings, land, and other facilities for all State agencies,
12authorities, boards, commissions, departments, institutions,
13and bodies politic and all other administrative units or
14outgrowths of the executive branch of State government except
15the Constitutional officers, the State Board of Education and
16the State colleges and universities and their governing
17bodies. However, before leasing or purchasing any office or
18storage space, buildings, land or other facilities in any
19municipality the Department shall survey the existing
20State-owned and State-leased property to make a determination
21of need.
22    The leases shall be for a term not to exceed 5 years,
23except that the leases may contain a renewal clause subject to

 

 

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1acceptance by the State after that date or an option to
2purchase. The purchases shall be made through contracts that
3(i) may provide for the title to the property to transfer
4immediately to the State or a trustee or nominee for the
5benefit of the State, (ii) shall provide for the consideration
6to be paid in installments to be made at stated intervals
7during a certain term not to exceed 30 years from the date of
8the contract, and (iii) may provide for the payment of
9interest on the unpaid balance at a rate that does not exceed a
10rate determined by adding 3 percentage points to the annual
11yield on United States Treasury obligations of comparable
12maturity as most recently published in the Wall Street Journal
13at the time such contract is signed. The leases and purchase
14contracts shall be and shall recite that they are subject to
15termination and cancellation in any year for which the General
16Assembly fails to make an appropriation to pay the rent or
17purchase installments payable under the terms of the lease or
18purchase contract. Additionally, the purchase contract shall
19specify that title to the office and storage space, buildings,
20land, and other facilities being acquired under the contract
21shall revert to the Seller in the event of the failure of the
22General Assembly to appropriate suitable funds. However, this
23limitation on the term of the leases does not apply to leases
24to and with the Illinois Building Authority, as provided for
25in the Building Authority Act. Leases to and with that
26Authority may be entered into for a term not to exceed 30 years

 

 

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1and shall be and shall recite that they are subject to
2termination and cancellation in any year for which the General
3Assembly fails to make an appropriation to pay the rent
4payable under the terms of the lease. These limitations do not
5apply if the lease or purchase contract contains a provision
6limiting the liability for the payment of the rentals or
7installments thereof solely to funds received from the Federal
8government.
9    (b) To lease from an airport authority office, aircraft
10hangar, and service buildings constructed upon a public
11airport under the Airport Authorities Act for the use and
12occupancy of the State Department of Transportation. The lease
13may be entered into for a term not to exceed 30 years.
14    (c) To establish training programs for teaching State
15leasing procedures and practices to new employees of the
16Department and to keep all employees of the Department
17informed about current leasing practices and developments in
18the real estate industry.
19    (d) To enter into an agreement with a municipality or
20county to construct, remodel, or convert a structure for the
21purposes of its serving as a correctional institution or
22facility pursuant to paragraph (c) of Section 3-2-2 of the
23Unified Code of Corrections.
24    (e) To enter into an agreement with a private individual,
25trust, partnership, or corporation or a municipality or other
26unit of local government, when authorized to do so by the

 

 

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1Department of Corrections, whereby that individual, trust,
2partnership, or corporation or municipality or other unit of
3local government will construct, remodel, or convert a
4structure for the purposes of its serving as a correctional
5institution or facility and then lease the structure to the
6Department for the use of the Department of Corrections. A
7lease entered into pursuant to the authority granted in this
8subsection shall be for a term not to exceed 30 years but may
9grant to the State the option to purchase the structure
10outright.
11    The leases shall be and shall recite that they are subject
12to termination and cancellation in any year for which the
13General Assembly fails to make an appropriation to pay the
14rent payable under the terms of the lease.
15    (f) On and after September 17, 1983, the powers granted to
16the Department under this Section shall be exercised
17exclusively by the Department, and no other State agency may
18concurrently exercise any such power unless specifically
19authorized otherwise by a later enacted law. This subsection
20is not intended to impair any contract existing as of
21September 17, 1983.
22    However, no lease for more than 10,000 square feet of
23space shall be executed unless the Director, in consultation
24with the Executive Director of the Capital Development Board,
25has certified that leasing is in the best interest of the
26State, considering programmatic requirements, availability of

 

 

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1vacant State-owned space, the cost-benefits of purchasing or
2constructing new space, and other criteria as he or she shall
3determine. The Director shall not permit multiple leases for
4less than 10,000 square feet to be executed in order to evade
5this provision.
6    (g) To develop and implement, in cooperation with the
7Interagency Energy Conservation Committee, a system for
8evaluating energy consumption in facilities leased by the
9Department, and to develop energy consumption standards for
10use in evaluating prospective lease sites.
11    (h) (1) After June 1, 1998 (the effective date of Public
12    Act 90-520), the Department shall not enter into an
13    agreement for the installment purchase or lease purchase
14    of buildings, land, or facilities unless:
15            (A) the using agency certifies to the Department
16        that the agency reasonably expects that the building,
17        land, or facilities being considered for purchase will
18        meet a permanent space need;
19            (B) the building or facilities will be
20        substantially occupied by State agencies after
21        purchase (or after acceptance in the case of a build to
22        suit);
23            (C) the building or facilities shall be in new or
24        like new condition and have a remaining economic life
25        exceeding the term of the contract;
26            (D) no structural or other major building

 

 

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1        component or system has a remaining economic life of
2        less than 10 years;
3            (E) the building, land, or facilities:
4                (i) is free of any identifiable environmental
5            hazard or
6                (ii) is subject to a management plan, provided
7            by the seller and acceptable to the State, to
8            address the known environmental hazard;
9            (F) the building, land, or facilities satisfy
10        applicable accessibility and applicable building
11        codes; and
12            (G) the State's cost to lease purchase or
13        installment purchase the building, land, or facilities
14        is less than the cost to lease space of comparable
15        quality, size, and location over the lease purchase or
16        installment purchase term.
17        (2) The Department shall establish the methodology for
18    comparing lease costs to the costs of installment or lease
19    purchases. The cost comparison shall take into account all
20    relevant cost factors, including, but not limited to, debt
21    service, operating and maintenance costs, insurance and
22    risk costs, real estate taxes, reserves for replacement
23    and repairs, security costs, and utilities. The
24    methodology shall also provide:
25            (A) that the comparison will be made using level
26        payment plans; and

 

 

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1            (B) that a purchase price must not exceed the fair
2        market value of the buildings, land, or facilities and
3        that the purchase price must be substantiated by an
4        appraisal or by a competitive selection process.
5        (3) If the Department intends to enter into an
6    installment purchase or lease purchase agreement for
7    buildings, land, or facilities under circumstances that do
8    not satisfy the conditions specified by this Section, it
9    must issue a notice to the Secretary of the Senate and the
10    Clerk of the House. The notice shall contain (i) specific
11    details of the State's proposed purchase, including the
12    amounts, purposes, and financing terms; (ii) a specific
13    description of how the proposed purchase varies from the
14    procedures set forth in this Section; and (iii) a specific
15    justification, signed by the Director, stating why it is
16    in the State's best interests to proceed with the
17    purchase. The Department may not proceed with such an
18    installment purchase or lease purchase agreement if,
19    within 60 calendar days after delivery of the notice, the
20    General Assembly, by joint resolution, disapproves the
21    transaction. Delivery may take place on a day and at an
22    hour when the Senate and House are not in session so long
23    as the offices of Secretary and Clerk are open to receive
24    the notice. In determining the 60-day period within which
25    the General Assembly must act, the day on which delivery
26    is made to the Senate and House shall not be counted. If

 

 

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1    delivery of the notice to the 2 houses occurs on different
2    days, the 60-day period shall begin on the day following
3    the later delivery.
4        (4) On or before February 15 of each year, the
5    Department shall submit an annual report to the Director
6    of the Governor's Office of Management and Budget and the
7    General Assembly regarding installment purchases or lease
8    purchases of buildings, land, or facilities that were
9    entered into during the preceding calendar year. The
10    report shall include a summary statement of the aggregate
11    amount of the State's obligations under those purchases;
12    specific details pertaining to each purchase, including
13    the amounts, purposes, and financing terms and payment
14    schedule for each purchase; and any other matter that the
15    Department deems advisable. The report shall also contain
16    an analysis of all leases that meet both of the following
17    criteria: (1) the lease contains a purchase option clause;
18    and (2) the third full year of the lease has been
19    completed. That analysis shall include, without
20    limitation, a recommendation of whether it is in the
21    State's best interest to exercise the purchase option or
22    to seek to renew the lease without exercising the clause.
23        The requirement for reporting shall be satisfied by
24    filing copies of the report with each of the following:
25    (1) the Auditor General; (2) the Chairs of the
26    Appropriations Committees; (3) the General Assembly and

 

 

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1    the Commission on Government Forecasting and
2    Accountability as required by Section 3.1 of the General
3    Assembly Organizations Act; and (4) the State Government
4    Report Distribution Center for the General Assembly as is
5    required under paragraph (t) of Section 7 of the State
6    Library Act.
7(Source: P.A. 99-143, eff. 7-27-15; 100-1109, eff. 1-1-19;
8100-1148, eff. 12-10-18.)
 
9    Section 99. Effective date. This Act takes effect upon
10becoming law.