101ST GENERAL ASSEMBLY
State of Illinois
2019 and 2020
HB3255

 

Introduced , by Rep. Dan Brady

 

SYNOPSIS AS INTRODUCED:
 
105 ILCS 5/10-20.21

    Amends the School Code. With regard to the requirement that all contracts for the purchase of supplies and materials or work involving an expenditure in excess of $25,000 or a lower amount as required by school board policy be awarded to the lowest responsible bidder, exempts contracts for the purchase of commodities with prices affected by the trade of commodities and derivatives on a United States commodities exchange, including, but not limited to, gasoline, diesel, and natural gas (rather than contracts for the purchase of natural gas when the cost is less than that offered by a public utility). Effective immediately.


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FISCAL NOTE ACT MAY APPLY

 

 

A BILL FOR

 

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1    AN ACT concerning education.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The School Code is amended by changing Section
510-20.21 as follows:
 
6    (105 ILCS 5/10-20.21)
7    Sec. 10-20.21. Contracts.
8    (a) To award all contracts for purchase of supplies and
9materials or work involving an expenditure in excess of $25,000
10or a lower amount as required by board policy to the lowest
11responsible bidder, considering conformity with
12specifications, terms of delivery, quality and serviceability,
13after due advertisement, except the following: (i) contracts
14for the services of individuals possessing a high degree of
15professional skill where the ability or fitness of the
16individual plays an important part; (ii) contracts for the
17printing of finance committee reports and departmental
18reports; (iii) contracts for the printing or engraving of
19bonds, tax warrants and other evidences of indebtedness; (iv)
20contracts for the purchase of perishable foods and perishable
21beverages; (v) contracts for materials and work which have been
22awarded to the lowest responsible bidder after due
23advertisement, but due to unforeseen revisions, not the fault

 

 

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1of the contractor for materials and work, must be revised
2causing expenditures not in excess of 10% of the contract
3price; (vi) contracts for the maintenance or servicing of, or
4provision of repair parts for, equipment which are made with
5the manufacturer or authorized service agent of that equipment
6where the provision of parts, maintenance, or servicing can
7best be performed by the manufacturer or authorized service
8agent; (vii) purchases and contracts for the use, purchase,
9delivery, movement, or installation of data processing
10equipment, software, or services and telecommunications and
11interconnect equipment, software, and services; (viii)
12contracts for duplicating machines and supplies; (ix)
13contracts for the purchase of commodities with prices affected
14by the trade of commodities and derivatives on a United States
15commodities exchange, including, but not limited to, gasoline,
16diesel, and natural gas when the cost is less than that offered
17by a public utility; (x) purchases of equipment previously
18owned by some entity other than the district itself; (xi)
19contracts for repair, maintenance, remodeling, renovation, or
20construction, or a single project involving an expenditure not
21to exceed $50,000 and not involving a change or increase in the
22size, type, or extent of an existing facility; (xii) contracts
23for goods or services procured from another governmental
24agency; (xiii) contracts for goods or services which are
25economically procurable from only one source, such as for the
26purchase of magazines, books, periodicals, pamphlets and

 

 

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1reports, and for utility services such as water, light, heat,
2telephone or telegraph; (xiv) where funds are expended in an
3emergency and such emergency expenditure is approved by 3/4 of
4the members of the board; (xv) State master contracts
5authorized under Article 28A of this Code; and (xvi) contracts
6providing for the transportation of pupils, which contracts
7must be advertised in the same manner as competitive bids and
8awarded by first considering the bidder or bidders most able to
9provide safety and comfort for the pupils, stability of
10service, and any other factors set forth in the request for
11proposal regarding quality of service, and then price. However,
12at no time shall a cause of action lie against a school board
13for awarding a pupil transportation contract per the standards
14set forth in this subsection (a) unless the cause of action is
15based on fraudulent conduct.
16    All competitive bids for contracts involving an
17expenditure in excess of $25,000 or a lower amount as required
18by board policy must be sealed by the bidder and must be opened
19by a member or employee of the school board at a public bid
20opening at which the contents of the bids must be announced.
21Each bidder must receive at least 3 days' notice of the time
22and place of the bid opening. For purposes of this Section due
23advertisement includes, but is not limited to, at least one
24public notice at least 10 days before the bid date in a
25newspaper published in the district, or if no newspaper is
26published in the district, in a newspaper of general

 

 

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1circulation in the area of the district. State master contracts
2and certified education purchasing contracts, as defined in
3Article 28A of this Code, are not subject to the requirements
4of this paragraph.
5    Under this Section, the acceptance of bids sealed by a
6bidder and the opening of these bids at a public bid opening
7may be permitted by an electronic process for communicating,
8accepting, and opening competitive bids. However, bids for
9construction purposes are prohibited from being communicated,
10accepted, or opened electronically. An electronic bidding
11process must provide for, but is not limited to, the following
12safeguards:
13        (1) On the date and time certain of a bid opening, the
14    primary person conducting the competitive, sealed,
15    electronic bid process shall log onto a specified database
16    using a unique username and password previously assigned to
17    the bidder to allow access to the bidder's specific bid
18    project number.
19        (2) The specified electronic database must be on a
20    network that (i) is in a secure environment behind a
21    firewall; (ii) has specific encryption tools; (iii)
22    maintains specific intrusion detection systems; (iv) has
23    redundant systems architecture with data storage back-up,
24    whether by compact disc or tape; and (v) maintains a
25    disaster recovery plan.
26It is the legislative intent of Public Act 96-841 to maintain

 

 

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1the integrity of the sealed bidding process provided for in
2this Section, to further limit any possibility of bid-rigging,
3to reduce administrative costs to school districts, and to
4effect efficiencies in communications with bidders.
5    (b) To require, as a condition of any contract for goods
6and services, that persons bidding for and awarded a contract
7and all affiliates of the person collect and remit Illinois Use
8Tax on all sales of tangible personal property into the State
9of Illinois in accordance with the provisions of the Illinois
10Use Tax Act regardless of whether the person or affiliate is a
11"retailer maintaining a place of business within this State" as
12defined in Section 2 of the Use Tax Act. For purposes of this
13Section, the term "affiliate" means any entity that (1)
14directly, indirectly, or constructively controls another
15entity, (2) is directly, indirectly, or constructively
16controlled by another entity, or (3) is subject to the control
17of a common entity. For purposes of this subsection (b), an
18entity controls another entity if it owns, directly or
19individually, more than 10% of the voting securities of that
20entity. As used in this subsection (b), the term "voting
21security" means a security that (1) confers upon the holder the
22right to vote for the election of members of the board of
23directors or similar governing body of the business or (2) is
24convertible into, or entitles the holder to receive upon its
25exercise, a security that confers such a right to vote. A
26general partnership interest is a voting security.

 

 

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1    To require that bids and contracts include a certification
2by the bidder or contractor that the bidder or contractor is
3not barred from bidding for or entering into a contract under
4this Section and that the bidder or contractor acknowledges
5that the school board may declare the contract void if the
6certification completed pursuant to this subsection (b) is
7false.
8    (b-5) To require all contracts and agreements that pertain
9to goods and services and that are intended to generate
10additional revenue and other remunerations for the school
11district in excess of $1,000, including without limitation
12vending machine contracts, sports and other attire, class
13rings, and photographic services, to be approved by the school
14board. The school board shall file as an attachment to its
15annual budget a report, in a form as determined by the State
16Board of Education, indicating for the prior year the name of
17the vendor, the product or service provided, and the actual net
18revenue and non-monetary remuneration from each of the
19contracts or agreements. In addition, the report shall indicate
20for what purpose the revenue was used and how and to whom the
21non-monetary remuneration was distributed.
22    (b-10) To prohibit any contract to purchase food with a
23bidder or offeror if the bidder's or offeror's contract terms
24prohibit the school from donating food to food banks,
25including, but not limited to, homeless shelters, food
26pantries, and soup kitchens.

 

 

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1    (c) If the State education purchasing entity creates a
2master contract as defined in Article 28A of this Code, then
3the State education purchasing entity shall notify school
4districts of the existence of the master contract.
5    (d) In purchasing supplies, materials, equipment, or
6services that are not subject to subsection (c) of this
7Section, before a school district solicits bids or awards a
8contract, the district may review and consider as a bid under
9subsection (a) of this Section certified education purchasing
10contracts that are already available through the State
11education purchasing entity.
12(Source: P.A. 99-552, eff. 7-15-16.)
 
13    Section 99. Effective date. This Act takes effect upon
14becoming law.