101ST GENERAL ASSEMBLY
State of Illinois
2019 and 2020
HB3202

 

Introduced , by Rep. Diane Pappas

 

SYNOPSIS AS INTRODUCED:
 
20 ILCS 405/405-5  was 20 ILCS 405/35.2
20 ILCS 405/405-280  was 20 ILCS 405/67.15

    Amends the Department of Central Management Services Law of the Civil Administrative Code of Illinois. Provides that beginning June 30, 2019, each State agency shall report certain information concerning State vehicles to the Department of Central Management Services within 60 days after the end of the fiscal year. Provides that if a State agency fails to report that information, the Department of Central Management Services shall immediately take control of at least 5 vehicles controlled by the non-reporting State agency, or fewer vehicles only if the non-reporting State agency controls fewer than 5 vehicles. Requires the Department to publish information on its website about State vehicles for the previous fiscal year by November 1, 2019 and each November 1 thereafter. Provides that within 60 days after receiving State agency reports, the Director of Central Management Services shall deem any general purpose passenger and light duty vehicle driven under 7,000 miles in a fiscal year as surplus property and begin the process for disposing of the vehicle provided for in the State Property Control Act for transferable property. Contains other provisions concerning the sale of such vehicles and exceptions that may apply. Requires proceeds from such sales to be deposited in the State Surplus Property Revolving Fund. Defines "general purpose passenger vehicles" and "light duty vehicles". Effective immediately.


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FISCAL NOTE ACT MAY APPLY

 

 

A BILL FOR

 

HB3202LRB101 07561 HLH 52606 b

1    AN ACT concerning State government.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The Department of Central Management Services
5Law of the Civil Administrative Code of Illinois is amended by
6changing Sections 405-5 and 405-280 as follows:
 
7    (20 ILCS 405/405-5)  (was 20 ILCS 405/35.2)
8    Sec. 405-5. Definitions.
9    (a) In this Law:
10    "Department" means the Department of Central Management
11Services.
12    "Director" means the Director of Central Management
13Services.
14    (b) In paragraphs (1) and (2) of Section 405-10, and in
15Section 405-15, and in Section 405-280, "State agency", whether
16used in the singular or plural, means all departments,
17officers, commissions, boards, institutions, and bodies
18politic and corporate of the State. The term, however, does not
19mean the judicial branch, including, without limitation, the
20several courts of the State, the offices of the clerk of the
21supreme court and the clerks of the appellate court, and the
22Administrative Office of the Illinois Courts, nor does it mean
23the legislature or its committees or commissions.

 

 

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1(Source: P.A. 94-295, eff. 7-21-05.)
 
2    (20 ILCS 405/405-280)  (was 20 ILCS 405/67.15)
3    Sec. 405-280. State garages; passenger cars.
4    (a) To supervise and administer all State garages used for
5the repair, maintenance, or servicing of State-owned motor
6vehicles except those operated by any State college or
7university or by the Illinois Mathematics and Science Academy;
8and to acquire, maintain, and administer the operation of the
9passenger cars reasonably necessary to the operations of the
10executive department of the State government. To this end, the
11Department shall adopt regulations setting forth guidelines
12for the acquisition, use, maintenance, and replacement of motor
13vehicles, including the use of ethanol blended gasoline
14whenever feasible, used by the executive department of State
15government; shall occupy the space and take possession of the
16personnel, facilities, equipment, tools, and vehicles that are
17in the possession or under the administration of the former
18Department of Administrative Services for these purposes on
19July 13, 1982 (the effective date of Public Act 82-789); and
20shall, from time to time, acquire any further, additional, and
21replacement facilities, space, tools, and vehicles that are
22reasonably necessary for the purposes described in this
23Section.
24    (a-5) Notwithstanding any State policy or rule to the
25contrary, any State-owned motor vehicle requiring maintenance

 

 

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1in the form of an oil change shall have such maintenance
2performed according to the applicable Department policy which
3considers the manufacturer's suggested oil change frequency
4for that vehicle's particular make, model, and year. The
5Department shall evaluate the original equipment
6manufacturer's oil change interval recommendations and other
7related impacts periodically and consider policy adjustments
8as is cost and operationally efficient for the State.
9    (b) The Department shall evaluate the availability and cost
10of GPS systems that State agencies may be able to use to track
11State-owned motor vehicles.
12    (c) The Department shall distribute a spreadsheet or
13otherwise make data entry available to each State agency to
14facilitate the collection of data for publishing on the
15Department's Internet website. Beginning June 30, 2019, each
16State agency shall report the information required in this
17subsection to the Department within 60 days after the end of
18the fiscal year. If a State agency fails to report the
19information within 60 days after the end of the fiscal year,
20the Department shall immediately take control of at least 5
21vehicles controlled by the non-reporting State agency, or fewer
22vehicles only if the non-reporting State agency controls fewer
23than 5 vehicles. The vehicles seized by the Department shall be
24the passenger vehicles to which the 5 highest salaried persons
25in the non-reporting State agency who have access to vehicles
26have access, but shall in no case be emergency vehicles. The

 

 

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1Department shall only return the vehicles upon the State
2agency's fulfillment of the reporting requirements of this
3subsection. Each State agency shall cooperate with the
4Department in furnishing the data necessary for the
5implementation of this subsection within the timeframe
6specified by the Department. Each State agency shall be
7responsible for the validity and accuracy of the data provided.
8Beginning on November 1, 2019, and each November 1 thereafter
9July 1, 2013, the Department shall make available to the public
10on its Internet website the following information for the
11previous fiscal year:
12        (1) vehicle cost data, organized by individual vehicle
13    and by State agency, and including repair, maintenance,
14    fuel, insurance, and other costs, as well as whether
15    required vehicle inspections have been performed; and
16        (2) an annual vehicle breakeven analysis, organized by
17    individual vehicle and by State agency, comparing the
18    number of miles a vehicle has been driven with the total
19    cost of maintaining the vehicle; .
20        (3) the number of miles each car was driven; and
21        (4) the purpose each vehicle served.
22    This subsection does not apply to the Illinois State
23Police.
24    (d) Beginning on the effective date of this amendatory Act
25of the 97th General Assembly, and notwithstanding any provision
26of law to the contrary, the Department may not make any new

 

 

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1motor vehicle purchases until the Department sets forth
2procedures to condition the purchase of new motor vehicles on
3(i) a determination of need based on a breakeven analysis, and
4(ii) a determination that no other available means, including
5car sharing or rental agreements, would be more cost-effective
6to the State. However, the Department may purchase motor
7vehicles not meeting or exceeding a breakeven analysis only if
8there is no alternative available to carry out agency work
9functions and the purchase is approved by the Manager of the
10Division of Vehicles upon the receipt of a written explanation
11from the agency head of the operational needs justifying the
12purchase.
13    (e) On or before December 31, 2019 and each December 31
14thereafter, except as provided in this subsection (e), the
15Director shall deem any general purpose passenger and light
16duty vehicles driven under 7,000 miles in a fiscal year as
17surplus property and begin the process for disposing of the
18vehicle provided for in the State Property Control Act for
19transferable property. No vehicle purchased during the
20previous fiscal year shall be sold pursuant to this Section.
21Notwithstanding any other provision of law, vehicles with
22remaining useful life may be recycled into the State vehicle
23fleet to replace mission critical vehicles with higher
24maintenance costs to reduce the overall cost of maintaining the
25fleet. If a passenger vehicle contains specialty equipment that
26cannot be removed and would render the vehicle unlawful for

 

 

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1private use on a public roadway, the vehicle shall not be sold
2to a private person or entity, but must be given to another
3State agency or sold to another governmental body for which use
4of the vehicle is legal. This subsection (e) shall not apply to
5police or emergency vehicles, including, but not limited to,
6vehicles used by the Illinois State Police, vehicles with
7specialty equipment installed, vehicles used by any State
8agency for undercover operations, vehicles required in a
9collective bargaining agreement, or vehicles for which a State
10employee's personal vehicle cannot be substituted without
11causing excessive wear and tear to the personal vehicle in the
12opinion of the Director. If the Director opts not to sell a
13vehicle pursuant to the exceptions provided herein, the
14Director shall file a report with the Clerk of the House, the
15Minority Leader of the House, the Secretary of the Senate, the
16Minority Leader of the Senate, and the Governor on or before
17December 31 of each year explaining why the exceptions herein
18provided applied to the vehicle. Proceeds from the sale of
19these vehicles shall be deposited in the State Surplus Property
20Revolving Fund.
21    (f) For the purposes of this Section:
22    "General purpose passenger vehicles" mean cars, minivans,
23sport utility vehicles, crossovers, or other vehicles with not
24more than a 10 passenger capacity.
25    "Light duty vehicles" means vans, pickups or trucks with
268,000 lbs or less gross vehicle weight rating.

 

 

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1(Source: P.A. 100-651, eff. 1-1-19.)
 
2    Section 99. Effective date. This Act takes effect upon
3becoming law.