SB2999 EngrossedLRB100 20681 JLS 36134 b

1    AN ACT concerning employment.
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
4    Section 5. The Illinois Wage Payment and Collection Act is
5amended by adding Section 9.5 as follows:
6    (820 ILCS 115/9.5 new)
7    Sec. 9.5. Reimbursement of employee expenses.
8    (a) An employer shall reimburse an employee for all
9necessary expenditures or losses incurred by the employee
10within the employee's scope of employment and directly related
11to services performed for the employer. As used in this
12Section, "necessary expenditures" means all reasonable
13expenditures or losses required of the employee in the
14discharge of employment duties and that inure to the primary
15benefit of the employer. An employee shall submit any necessary
16expenditure with appropriate supporting documentation within
1730 calendar days after incurring the expense, except that an
18employer may provide additional time for submitting requests
19for reimbursement in a written expense reimbursement policy.
20Where supporting documentation is nonexistent, missing, or
21lost, the employee shall submit a signed statement regarding
22any such receipts.
23    (b) An employee is not entitled to reimbursement under this



SB2999 Engrossed- 2 -LRB100 20681 JLS 36134 b

1Section if (i) the employer has an established written expense
2reimbursement policy and (ii) the employee failed to comply
3with the written expense reimbursement policy. An employer is
4not liable under this Section unless the employer authorized or
5required the employee to incur the necessary expenditure or the
6employer failed to comply with its own written expense
7reimbursement policy.
8    (c) To ensure consistency with federal law, any rules
9adopted by the Department and interpretation of this Section
10shall be consistent and not in conflict with federal
11regulations and guidelines regarding employer requirements for
12reimbursement of employee expenses.