100TH GENERAL ASSEMBLY
State of Illinois
2017 and 2018
HB3478

 

Introduced , by Rep. Sara Wojcicki Jimenez

 

SYNOPSIS AS INTRODUCED:
 
30 ILCS 500/5-5
30 ILCS 500/5-30
30 ILCS 500/20-20
30 ILCS 500/20-170 new
30 ILCS 525/2  from Ch. 85, par. 1602

Amends the Illinois Procurement Code. Requires State agencies to respond promptly in writing to all inquiries and comments of the Procurement Policy Board. Lowers certain notice requirements from 30 days to 14. Increases the small purchase threshold to $100,000. Creates a Special Committee on Procurement Efficiency, Minority, Female, and Veterans Contracting, and Illinois Preference in Purchasing. Sets forth membership and goals of the Special Committee. Amends the Governmental Joint Purchasing Act. Allows a chief procurement officer to authorize the purchase or lease of personal property, supplies, and services which have been procured through a competitive process by a federal agency or consortium of entities. Requires the filing of certain reports. Effective January 1, 2018.    


LRB100 10704 MLM 20930 b

 

 

A BILL FOR

 

HB3478LRB100 10704 MLM 20930 b

1    AN ACT concerning finance.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The Illinois Procurement Code is amended by
5changing Sections 5-5, 5-30, 20-20, and 20-170 as follows:
 
6    (30 ILCS 500/5-5)
7    Sec. 5-5. Procurement Policy Board.
8    (a) Creation. There is created a Procurement Policy Board,
9an agency of the State of Illinois.
10    (b) Authority and duties. The Board shall have the
11authority and responsibility to review, comment upon, and
12recommend, consistent with this Code, rules and practices
13governing the procurement, management, control, and disposal
14of supplies, services, professional or artistic services,
15construction, and real property and capital improvement leases
16procured by the State. The Board shall also have the authority
17to recommend a program for professional development and provide
18opportunities for training in procurement practices and
19policies to chief procurement officers and their staffs in
20order to ensure that all procurement is conducted in an
21efficient, professional, and appropriately transparent manner.
22    Upon a three-fifths vote of its members, the Board may
23review a contract. Upon a three-fifths vote of its members, the

 

 

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1Board may propose procurement rules for consideration by chief
2procurement officers. These proposals shall be published in
3each volume of the Procurement Bulletin. Except as otherwise
4provided by law, the Board shall act upon the vote of a
5majority of its members who have been appointed and are
6serving.
7    (b-5) Reviews, studies, and hearings. The Board may review,
8study, and hold public hearings concerning the implementation
9and administration of this Code. Each chief procurement
10officer, State purchasing officer, procurement compliance
11monitor, and State agency shall cooperate with the Board,
12provide information to the Board, and be responsive to the
13Board in the Board's conduct of its reviews, studies, and
14hearings.
15    (c) Members. The Board shall consist of 5 members appointed
16one each by the 4 legislative leaders and the Governor. Each
17member shall have demonstrated sufficient business or
18professional experience in the area of procurement to perform
19the functions of the Board. No member may be a member of the
20General Assembly.
21    (d) Terms. Of the initial appointees, the Governor shall
22designate one member, as Chairman, to serve a one-year term,
23the President of the Senate and the Speaker of the House shall
24each appoint one member to serve 3-year terms, and the Minority
25Leader of the House and the Minority Leader of the Senate shall
26each appoint one member to serve 2-year terms. Subsequent terms

 

 

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1shall be 4 years. Members may be reappointed for succeeding
2terms.
3    (e) Reimbursement. Members shall receive no compensation
4but shall be reimbursed for any expenses reasonably incurred in
5the performance of their duties.
6    (f) Staff support. Upon a three-fifths vote of its members,
7the Board may employ an executive director. Subject to
8appropriation, the Board also may employ a reasonable and
9necessary number of staff persons.
10    (g) Meetings. Meetings of the Board may be conducted
11telephonically, electronically, or through the use of other
12telecommunications. Written minutes of such meetings shall be
13created and available for public inspection and copying.
14    (h) Procurement recommendations. Upon a three-fifths vote
15of its members, the Board may review a proposal, bid, or
16contract and issue a recommendation to void a contract or
17reject a proposal or bid based on any violation of this Code or
18the existence of a conflict of interest as described in
19subsections (b) and (d) of Section 50-35. A chief procurement
20officer or State purchasing officer shall notify the Board if
21an alleged conflict of interest or violation of the Code is
22identified, discovered, or reasonably suspected to exist. Any
23person or entity may notify the Board of an alleged conflict of
24interest or violation of the Code. A recommendation of the
25Board shall be delivered to the appropriate chief procurement
26officer and Executive Ethics Commission within 7 calendar days

 

 

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1and must be published in the next volume of the Procurement
2Bulletin. In the event that an alleged conflict of interest or
3violation of the Code that was not originally disclosed with
4the bid, offer, or proposal is identified and filed with the
5Board, the Board shall provide written notice of the alleged
6conflict of interest or violation to the bidder, offeror,
7potential contractor, contractor, or subcontractor on that
8contract. If the alleged conflict of interest or violation is
9by the subcontractor, written notice shall also be provided to
10the bidder, offeror, potential contractor, or contractor. The
11bidder, offeror, potential contractor, contractor, or
12subcontractor shall have 15 calendar days to provide a written
13response to the notice, and a hearing before the Board on the
14alleged conflict of interest or violation shall be held upon
15request by the bidder, offeror, potential contractor,
16contractor, or subcontractor. The requested hearing date and
17time shall be determined by the Board, but in no event shall
18the hearing occur later than 15 calendar days after the date of
19the request.
20    (i) After providing notice and a hearing as required by
21subsection (h), the Board shall refer any alleged violations of
22this Code to the Executive Inspector General in addition to or
23instead of issuing a recommendation to void a contract.
24    (j) Each State agency must respond promptly in writing to
25all inquiries and comments of the Procurement Policy Board.
26(Source: P.A. 97-895, eff. 8-3-12; 98-1076, eff. 1-1-15.)
 

 

 

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1    (30 ILCS 500/5-30)
2    Sec. 5-30. Proposed contracts; Procurement Policy Board.
3    (a) Except as provided in subsection (c), within 14 30
4calendar days after notice of the awarding or letting of a
5contract has appeared in the Procurement Bulletin in accordance
6with subsection (b) of Section 15-25, the Board may request in
7writing from the contracting agency and the contracting agency
8shall promptly, but in no event later than 7 calendar days
9after receipt of the request, provide to the Board, by
10electronic or other means satisfactory to the Board,
11documentation in the possession of the contracting agency
12concerning the proposed contract. Nothing in this subsection is
13intended to waive or abrogate any privilege or right of
14confidentiality authorized by law.
15    (b) No contract subject to this Section may be entered into
16until the 14-day 30-day period described in subsection (a) has
17expired, unless the contracting agency requests in writing that
18the Board waive the period and the Board grants the waiver in
19writing.
20    (c) This Section does not apply to (i) contracts entered
21into under this Code for small and emergency procurements as
22those procurements are defined in Article 20 and (ii) contracts
23for professional and artistic services that are nonrenewable,
24one year or less in duration, and have a value of less than
25$20,000. If requested in writing by the Board, however, the

 

 

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1contracting agency must promptly, but in no event later than 10
2calendar days after receipt of the request, transmit to the
3Board a copy of the contract for an emergency procurement and
4documentation in the possession of the contracting agency
5concerning the contract.
6(Source: P.A. 98-1076, eff. 1-1-15.)
 
7    (30 ILCS 500/20-20)
8    Sec. 20-20. Small purchases.
9    (a) Amount. Any individual procurement of supplies or
10services other than professional or artistic services, not
11exceeding $100,000 $10,000 and any procurement of construction
12not exceeding $100,000, or any individual procurement of
13professional or artistic services not exceeding $100,000
14$30,000 may be made without competitive source selection sealed
15bidding. Procurements shall not be artificially divided so as
16to constitute a small purchase under this Section. Any
17procurement of construction not exceeding $100,000 may be made
18by an alternative competitive source selection. The
19construction agency shall establish rules for an alternative
20competitive source selection process. This Section does not
21apply to construction-related professional services contracts
22awarded in accordance with the provisions of the Architectural,
23Engineering, and Land Surveying Qualifications Based Selection
24Act.
25    (b) Adjustment. Each July 1, the small purchase maximum

 

 

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1established in subsection (a) shall be adjusted for inflation
2as determined by the Consumer Price Index for All Urban
3Consumers as determined by the United States Department of
4Labor and rounded to the nearest $100.
5    (c) Based upon rules proposed by the Board and rules
6promulgated by the chief procurement officers, the small
7purchase maximum established in subsection (a) may be modified.
8(Source: P.A. 90-572, eff. date - See Sec. 99-5.)
 
9    (30 ILCS 500/20-170 new)
10    Sec. 20-170. Special Committee on Procurement Efficiency,
11Minority, Female, and Veterans Contracting, and Illinois
12Preference in Purchasing.
13    (a) The Special Committee on Procurement Efficiency,
14Minority, Female, and Veterans Contracting, and Illinois
15Preference in Purchasing is hereby created under the Executive
16Ethics Commission. The Special Committee shall consist of the
17following members:
18        (1) three members appointed by the President of the
19    Senate, only one of whom may be a current member of the
20    Senate;
21        (2) three members appointed by the Minority Leader of
22    the Senate, only one of whom may be a current member of the
23    Senate;
24        (3) three members appointed by the Speaker of the House
25    of Representatives, only one of whom may be a current

 

 

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1    member of the House;
2        (4) three members appointed by the Minority Leader of
3    the House, only one of whom may be a current member of the
4    House;
5        (5) the Director of Central Management Services or his
6    or her designee;
7        (6) the Chief Procurement Officer for general
8    services;
9        (7) the Chief Procurement Officer for the Department of
10    Transportation;
11        (8) the Chief Procurement Officer with jurisdiction
12    over institutions of higher education; and
13        (9) the Executive Director of the Capital Development
14    Board or his or her designee.
15    (b) Members of the Special Committee must be appointed no
16later than 30 days after the effective date of this amendatory
17Act of the 100th General Assembly.
18    (c) If a vacancy occurs on the Special Committee, it shall
19be filled according to the guidelines of the initial
20appointment.
21    (d) The Special Committee shall elect a chairperson and
22vice-chairperson at the first meeting of the Special Committee.
23At the discretion of the chairperson, additional individuals
24may participate as non-voting members in the meetings of the
25Special Committee.
26    (e) Members of the Special Committee shall serve without

 

 

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1compensation. The Executive Ethics Commission shall provide
2staff and administrative services to the Special Committee.
3    (f) The Special Committee shall conduct at least 3 hearings
4with at least one in Springfield and one in Chicago. Each
5hearing shall be open to the public and notice of such hearings
6shall be posted on the websites of the Procurement Policy
7Board, the Department of Central Management Services, and the
8General Assembly at least 6 days prior to the hearing.
9    (g) The Special Committee on Procurement Efficiency and
10Illinois Preference in Purchasing shall:
11        (1) review the current procurement process in Illinois
12    to determine what inefficacies currently exist in the State
13    procurement process and propose legislation to reduce
14    inefficacies while protecting State funds, ethics, and
15    transparency;
16        (2) review Illinois' procurement laws regarding
17    contracting with minority-owned businesses, female-owned
18    businesses, businesses owned by persons with disabilities,
19    and veteran-owned businesses to determine what changes
20    should be made to increase participation of these
21    businesses in State procurements; and
22        (3) review Illinois' resident bidder preference laws
23    and propose legislation aimed at strengthening Illinois'
24    resident bidder preference laws while not harming resident
25    bidders who do business in other states.
26    (h) The Special Committee shall make its findings and

 

 

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1recommendations to the General Assembly and to the Governor,
2including legislative proposals, no later than December 31,
32018.
4    (i) This Section is repealed on January 31, 2019.
 
5    Section 10. The Governmental Joint Purchasing Act is
6amended by changing Section 2 as follows:
 
7    (30 ILCS 525/2)  (from Ch. 85, par. 1602)
8    Sec. 2. Joint purchasing authority.
9    (a) Any governmental unit may purchase personal property,
10supplies and services jointly with one or more other
11governmental units. All such joint purchases shall be by
12competitive solicitation as provided in Section 4 of this Act.
13The provisions of any other acts under which a governmental
14unit operates which refer to purchases and procedures in
15connection therewith shall be superseded by the provisions of
16this Act when the governmental units are exercising the joint
17powers created by this Act.
18    (a-5) A chief procurement officer established in Section
1910-20 of the Illinois Procurement Code may authorize the
20purchase of personal property, supplies, and services jointly
21with a governmental entity of this or another state or with a
22consortium of governmental entities of one or more other
23states. Subject to provisions of the joint purchasing
24solicitation, the appropriate chief procurement officer may

 

 

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1designate the resulting contract as available to governmental
2units in Illinois. The chief procurement officers shall submit
3to the General Assembly by November 1 of each year a report of
4procurements made under this subsection (a-5).
5    (a-10) Each chief procurement officer appointed pursuant
6to Section 10-20 of the Illinois Procurement Code may authorize
7the purchase or lease of personal property, supplies, and
8services which have been procured through a competitive process
9by a federal agency, a consortium of governmental, educational,
10medical, research, or similar entities, or group purchasing
11organizations of which the chief procurement officer or State
12agency is a member or affiliate, including, without limitation,
13any purchasing entity operating under the federal General
14Service Administration, the federal Higher Education
15Cooperative Act, and the Midwestern Higher Education
16Cooperation Act. A chief procurement officer may authorize
17purchases and contracts established by other means if the chief
18procurement officer determines it is in the best interests of
19the State. Each chief procurement officer may establish
20detailed rules and policies and procedures for use of these
21cooperative solicitations and contracts, including, without
22limitation, that the State agency make a determination that the
23award or contract is in the best interest of the State and that
24the contract include provisions required by Illinois law.
25Notice of awards or contracts shall be published by the chief
26procurement officer in the Illinois Procurement Bulletin at

 

 

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1least 14 days prior to use of the award or contract. Each chief
2procurement officer shall submit to the General Assembly by
3November 1 of each year a report of procurements made under
4this subsection (a-10).
5    (b) Any not-for-profit agency that qualifies under Section
645-35 of the Illinois Procurement Code and that either (1) acts
7pursuant to a board established by or controlled by a unit of
8local government or (2) receives grant funds from the State or
9from a unit of local government, shall be eligible to
10participate in contracts established by the State.
11(Source: P.A. 96-584, eff. 1-1-10; 97-895, eff. 8-3-12.)
 
12    Section 99. Effective date. This Act takes effect January
131, 2018.