100TH GENERAL ASSEMBLY
State of Illinois
2017 and 2018
HB3291

 

Introduced , by Rep. Sue Scherer

 

SYNOPSIS AS INTRODUCED:
 
20 ILCS 405/405-5  was 20 ILCS 405/35.2
20 ILCS 405/405-280  was 20 ILCS 405/67.15

    Amends the Department of Central Management Services Law of the Civil Administrative Code of Illinois. Provides that beginning June 30, 2017, each State agency shall report certain information concerning State vehicles to the Department of Central Management Services within 60 days after the end of the fiscal year. Provides that if a State agency fails to report that information, the Department of Central Management Services shall immediately take control of at least 5 vehicles controlled by the non-reporting State agency, or fewer vehicles only if the non-reporting State agency controls fewer than 5 vehicles. Requires the Department to publish information on its website about State vehicles for the previous fiscal year by November 1, 2017 and each November 1 thereafter. Provides that within 60 days after receiving State agency reports, the Director of Central Management Services shall deem any general purpose passenger and light duty vehicle driven under 7,000 miles in a fiscal year as surplus property and begin the process for disposing of the vehicle provided for in the State Property Control Act for transferable property. Contains other provisions concerning the sale of such vehicles and exceptions that may apply. Requires proceeds from such sales to be deposited in the State Surplus Property Revolving Fund. Defines "general purpose passenger vehicles" and "light duty vehicles". Effective immediately.


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FISCAL NOTE ACT MAY APPLY

 

 

A BILL FOR

 

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1    AN ACT concerning State government.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The Department of Central Management Services
5Law of the Civil Administrative Code of Illinois is amended by
6changing Sections 405-5 and 405-280 as follows:
 
7    (20 ILCS 405/405-5)  (was 20 ILCS 405/35.2)
8    Sec. 405-5. Definitions.
9    (a) In this Law:
10    "Department" means the Department of Central Management
11Services.
12    "Director" means the Director of Central Management
13Services.
14    (b) In paragraphs (1) and (2) of Section 405-10, and in
15Section 405-15, and in Section 405-280, "State agency", whether
16used in the singular or plural, means all departments,
17officers, commissions, boards, institutions, and bodies
18politic and corporate of the State. The term, however, does not
19mean the judicial branch, including, without limitation, the
20several courts of the State, the offices of the clerk of the
21supreme court and the clerks of the appellate court, and the
22Administrative Office of the Illinois Courts, nor does it mean
23the legislature or its committees or commissions.

 

 

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1(Source: P.A. 94-295, eff. 7-21-05.)
 
2    (20 ILCS 405/405-280)  (was 20 ILCS 405/67.15)
3    Sec. 405-280. State garages; passenger cars.
4    (a) To supervise and administer all State garages used for
5the repair, maintenance, or servicing of State-owned motor
6vehicles except those operated by any State college or
7university or by the Illinois Mathematics and Science Academy;
8and to acquire, maintain, and administer the operation of the
9passenger cars reasonably necessary to the operations of the
10executive department of the State government. To this end, the
11Department shall adopt regulations setting forth guidelines
12for the acquisition, use, maintenance, and replacement of motor
13vehicles, including the use of ethanol blended gasoline
14whenever feasible, used by the executive department of State
15government; shall occupy the space and take possession of the
16personnel, facilities, equipment, tools, and vehicles that are
17in the possession or under the administration of the former
18Department of Administrative Services for these purposes on
19July 13, 1982 (the effective date of Public Act 82-789); and
20shall, from time to time, acquire any further, additional, and
21replacement facilities, space, tools, and vehicles that are
22reasonably necessary for the purposes described in this
23Section.
24    (b) The Department shall evaluate the availability and cost
25of GPS systems that State agencies may be able to use to track

 

 

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1State-owned motor vehicles.
2    (c) The Department shall distribute a spreadsheet or
3otherwise make data entry available to each State agency to
4facilitate the collection of data for publishing on the
5Department's Internet website. Beginning June 30, 2017, each
6State agency shall report the information required in this
7subsection to the Department within 60 days after the end of
8the fiscal year. If a State agency fails to report the
9information within 60 days after the end of the fiscal year,
10the Department shall immediately take control of at least 5
11vehicles controlled by the non-reporting State agency, or fewer
12vehicles only if the non-reporting State agency controls fewer
13than 5 vehicles. The vehicles seized by the Department shall be
14the passenger vehicles to which the 5 highest salaried persons
15in the non-reporting State agency who have access to vehicles
16have access, but shall in no case be emergency vehicles. The
17Department shall only return the vehicles upon the State
18agency's fulfillment of the reporting requirements of this
19subsection. Each State agency shall cooperate with the
20Department in furnishing the data necessary for the
21implementation of this subsection within the timeframe
22specified by the Department. Each State agency shall be
23responsible for the validity and accuracy of the data provided.
24Beginning on November 1, 2017, and each November 1 thereafter
25July 1, 2013, the Department shall make available to the public
26on its Internet website the following information for the

 

 

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1previous fiscal year:
2        (1) vehicle cost data, organized by individual vehicle
3    and by State agency, and including repair, maintenance,
4    fuel, insurance, and other costs, as well as whether
5    required vehicle inspections have been performed; and
6        (2) an annual vehicle breakeven analysis, organized by
7    individual vehicle and by State agency, comparing the
8    number of miles a vehicle has been driven with the total
9    cost of maintaining the vehicle; .
10        (3) the number of miles each car was driven; and
11        (4) the purpose each vehicle served.
12    (d) Beginning on the effective date of this amendatory Act
13of the 97th General Assembly, and notwithstanding any provision
14of law to the contrary, the Department may not make any new
15motor vehicle purchases until the Department sets forth
16procedures to condition the purchase of new motor vehicles on
17(i) a determination of need based on a breakeven analysis, and
18(ii) a determination that no other available means, including
19car sharing or rental agreements, would be more cost-effective
20to the State. However, the Department may purchase motor
21vehicles not meeting or exceeding a breakeven analysis only if
22there is no alternative available to carry out agency work
23functions and the purchase is approved by the Manager of the
24Division of Vehicles upon the receipt of a written explanation
25from the agency head of the operational needs justifying the
26purchase.

 

 

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1    (e) On or before December 31, 2017 and each December 31
2thereafter, except as provided in this subsection (e), the
3Director shall deem any general purpose passenger and light
4duty vehicles driven under 7,000 miles in a fiscal year as
5surplus property and begin the process for disposing of the
6vehicle provided for in the State Property Control Act for
7transferable property. No vehicle purchased during the
8previous fiscal year shall be sold pursuant to this Section.
9Notwithstanding any other provision of law, vehicles with
10remaining useful life may be recycled into the State vehicle
11fleet to replace mission critical vehicles with higher
12maintenance costs to reduce the overall cost of maintaining the
13fleet. If a passenger vehicle contains specialty equipment that
14cannot be removed and would render the vehicle unlawful for
15private use on a public roadway, the vehicle shall not be sold
16to a private person or entity, but must be given to another
17State agency or sold to another governmental body for which use
18of the vehicle is legal. This subsection (e) shall not apply to
19police or emergency vehicles, vehicles with specialty
20equipment installed, vehicles used by any State agency for
21undercover operations, vehicles required in a collective
22bargaining agreement, or vehicles for which a State employee's
23personal vehicle cannot be substituted without causing
24excessive wear and tear to the personal vehicle in the opinion
25of the Director. If the Director opts not to sell a vehicle
26pursuant to the exceptions provided herein, the Director shall

 

 

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1file a report with the Clerk of the House, the Minority Leader
2of the House, the Secretary of the Senate, the Minority Leader
3of the Senate, and the Governor on or before December 31 of
4each year explaining why the exceptions herein provided applied
5to the vehicle. Proceeds from the sale of these vehicles shall
6be deposited in the State Surplus Property Revolving Fund.
7    (f) For the purposes of this Section:
8    "General purpose passenger vehicles" mean cars, minivans,
9sport utility vehicles, crossovers, or other vehicles with not
10more than a 10 passenger capacity.
11    "Light duty vehicles" means vans, pickups or trucks with
128,000 lbs or less gross vehicle weight rating.
13(Source: P.A. 97-922, eff. 1-1-13.)
 
14    Section 99. Effective date. This Act takes effect upon
15becoming law.