Section 455.80  Reimbursement Process

a)         The Department will reimburse the provider for actual costs incurred that are necessary to administer the Program as specified in the Program contract and according to criteria outlined in Section 4 of the Act.

b)         Costs to be claimed shall be documented on the provider's claim form for reimbursable costs.  The claim form must identify the:

1)         Vendor;

2)         Contract Number;

3)         Amount Paid;

4)         Transaction Date; and

5)         Budget Line Item for Each Expenditure.

c)         Copies of receipts that document Program costs listed in subsection (b) shall be attached to the claim form and submitted to the Department.  Original receipts maintained by the provider must be available for inspection by the Department.

d)         If a provider has not complied with all provisions of this Section, the Department may require a provider to submit all future receipts with its claim form. 

e)         Monthly expenditures shall be claimed as outlined in the contract.  A final claim that documents any costs that were unresolved or pending in the calendar year the course was completed must be submitted to the Department within 90 days after the expiration of the annual contract.

(Source:  Amended at 50 Ill. Reg. 10970, effective July 7, 2026)