Section 451.150  Vehicle Inspection Report (VIR) Procedures

a)         The VIR shall be completed by a CST.

b)         VIRs and data within VIRs shall remain the property of the Department at all times.

c)         Every combination of vehicles (e.g., tractor-trailer) shall be tested as separate units and shall have a separate VIR.

d)         A valid School Bus Brake Inspection Report (BIC 2258) shall be presented to the CST prior to each school bus safety test.  (See subsection (m) for retention procedures.) EXCEPTION:  If the school bus has operated less than 10,000 miles and less than 12 months have passed since the school bus was manufactured, a Brake Inspection Report is not required.

e)         The CST shall remove any previously applied COS from the vehicle prior to any safety test.

f)         The CST shall complete the applicable VIR in accordance with Department procedures.  All fields shall be completed unless a component does not apply to the vehicle subject to safety testing.  Each applicable component shall be checked either "Pass" or "Fail".

g)         Vehicles equipped with single wide-based tires (i.e., super single tires) on the rear of the vehicle shall be recorded as a dual axle vehicle.

h)         The COS fee shall not be charged until the COS is issued.

i)          The owner is responsible for issuing, submitting, and filing all VIRs in accordance with Department procedures.

OTSs and OMSTCs shall provide a hard copy of the VIR to customers who operate interstate, medical carrier, rebuilt, and rejected vehicles.  At the vehicle’s owner or operator request, OTSs and OMSTCs shall provide either a hard copy or an electronic copy for all other vehicles.

j)          OTSs authorized to inspect school buses shall establish and maintain a separate file folder (not electronic) that contains hard copies of the School Bus Brake Inspection Reports (BIC 2258) for school buses submitted to a safety test at that OTS.  Brake Inspection Reports shall be filed according to the date that the school bus was issued a COS.  Brake Inspection Reports shall be available for inspection by an Inspector, if requested.  Brake Inspection Reports shall be kept at the OTS for, at a minimum, 18 months from the COS issue date.

k)        Vehicle Inspection Reports – Rejected Vehicles:

The CST shall provide the driver with a hard copy of the VIR indicating rejection.  The VIR indicating rejection allows 30 days for repair and return to the original OTS or OMSTC for retest of only previously rejected components.  If the vehicle passes the retest, only the COS fee, as determined by the Section 13-110 of IVC, can be charged.  The cost of the original inspection covers the cost of the retest for 30 days.

(Source:  Amended at 49 Ill. Reg. 15244, effective November 13, 2025)