Section 291.70  Terms and Conditions of Grant Agreement

An applicant that has been approved to receive a grant under this program must enter into a grant agreement with the Office.  The grant agreement shall contain, at a minimum, the following terms:

a)         Grant recipients may receive advance payment for part or all of the purchase of equipment as approved as part of the grant application.

b)         Grant funds shall be used exclusively for the purposes listed in Section 291.20 and shall be expended in accordance with the applicable provisions of this Part, the Grant Accountability and Transparency Act [30 ILCS 708], the GATA administrative rules (44 Ill. Adm. Code 7000), and the grant agreement.  The grant recipient must immediately disclose in writing any potential or actual conflicts of interest to the Office relating to the use or expenditure of grant funds.

c)         In the event that all or a portion of the grant funds are not expended in the manner approved, the grant recipient, upon written notification from the Office, shall refund the amount of the grant award or applicable portions as listed in the written notification.  Recovery of grant funds shall be accomplished in accordance with the Illinois Grant Funds Recovery Act [30 ILCS 705].

d)         Use of grant funds shall be accounted for in accordance with standard accounting practices and the applicable provisions of the Grant Accountability and Transparency Act [30 ILCS 708] and the GATA administrative rules (44 Ill. Adm. Code 7000).  The grant recipient shall provide documentation concerning the purchase of the equipment as specified in the grant application, the cost of the equipment and the delivery of the equipment to the grant recipient by the vendor.

e)         The grant recipient shall keep adequate records relating to its administration of the grant, particularly relating to all incurred costs.  These records shall be available for audit by appropriate personnel within or on behalf of the Office and the State Auditor General.  All records shall be retained in accordance with the applicable provisions of the Grant Accountability and Transparency Act [30 ILCS 708], the GATA administrative rules (44 Ill. Adm. Code 7000), and the State Records Act [5 ILCS 160].  Grant recipients shall submit to the Office a final expenditure report detailing how the grant proceeds were used.  This final expenditure report shall be submitted in accordance with Section 291.90(a).

f)         The grant recipient is responsible for monitoring possession, use, condition and final disposition of the items purchased with grant funds.

g)         Grant funds shall be included in the grant recipient's budget.

h)         The availability of grant funds is subject to availability of appropriated State funds.

i)          All financial records relating to purchased equipment must be maintained and retained, in accordance with the Grant Funds Recovery Act [30 ILCS 705] and the State Records Act [5 ILCS 160], by the grant recipient for possible State audit after final reimbursement payment is made by the Office.

j)          Any other terms or requirements specified in the Notice of Funding Opportunity issued by the Office.

(Source:  Amended at 50 Ill. Reg. 10931, effective August 1, 2026)