TITLE 44: GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT
SUBTITLE D: PROPERTY MANAGEMENT
CHAPTER I: DEPARTMENT OF CENTRAL MANAGEMENT SERVICES
PART 5040 STATE VEHICLES AND GARAGE
SECTION 5040.520 ACCIDENTS REPORT PROCEDURES
Section 5040.520 Accidents Report Procedures
a) The driver of any vehicle that is involved in an accident of any type while he or she is within the scope or course of his or her employment shall report the accident to the appropriate law enforcement agency, the CMS Auto Liability Unit, and, if a State agency owns the vehicle, to that agency by completing the "Motorist's Report of Illinois Motor Vehicle Accident" form (SR-1, available at http://www.state.il.us/cms/download/pdfs/emp_almtrrep.pdf).
b) Form SR-1 is to be used for all automobile accidents. These forms will be available from the Unit or as follows:
1) Furnished by a State trooper, if one investigates the accident. In this event, the Trooper's form should be used.
2) From the agency insurance representative.
c) Form SR-1 is to be completed, as nearly as possible, in its entirety, including a clear description of the accident and the conditions surrounding the accident.
d) When possible, the name of the other party's insurance company and the insurance company's address should be secured and entered on the Form SR-1 in any available space, clearly indicating the nature of the information.
e) Copies of the Form SR-1 should be distributed as follows:
1) Original to Illinois Department of Transportation.
2) Copy to the State's insurance carrier.
A) Name, address and phone number can be found by calling the Auto Liability Unit at 217/782-0202.
B) Any questions regarding this procedure should be directed to the Unit.
3) Copy to DOV for vehicles owned by CMS only.
4) Copy to be retained by the employing agency of the driver who was involved in the accident.
f) In the space on the Form SR-1 calling for policy number, place name of insurance carrier and contract number. This number applies only to State-owned vehicles.
g) In all cases in which there has been a personal injury as a result of motor vehicle accident, or if there has been serious property damage, call the current insurance office (collect, if necessary) at 217-782-0202. A telephone call does not relieve the driver of the requirement of completing the Form SR-1.
h) For accidents other than those described in subsection (g), the Form SR-1 is to be completed as soon as possible and submitted to the office of the current insurance carrier. In no case is this report to be completed later than 3 days following an accident. If the State driver is incapable of completing the report because of death or disability, the driver's supervisor should complete the form.
i) In all cases, the completed SR-1 must be received by the Unit no later than 7 calendar days following the accident or the driver and agency risk forfeiture of coverage under the State's auto liability plan.
(Source: Amended at 38 Ill. Reg. 16839, effective July 25, 2014)