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ADMINISTRATIVE CODE

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TITLE 14: COMMERCE
PART 176 NOTARY PUBLIC RECORDS

TITLE 14: COMMERCE
SUBTITLE A: REGULATION OF BUSINESS
CHAPTER I: SECRETARY OF STATE
PART 176 NOTARY PUBLIC RECORDS

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SUBPART A: NOTARY PUBLIC RECORDS

Section 176.10 Definitions

Section 176.11 Record Contents, Request Procedures, and Fees

SUBPART B: APPOINTMENTS

Section 176.100 Appointment and Reappointment of Notaries Public

Section 176.110 Term of Commission

Section 176.120 Requirements to Qualify as a Resident of the State of Illinois

Section 176.130 Nonresident Application for Appointment

SUBPART C: COURSE OF STUDY AND EXAMINATION

Section 176.200 Definitions

Section 176.205 Course of Study and Examination

Section 176.210 Course of Study and Examination - Provider Certification Required

Section 176.215 Applicants’ and Providers’ Requirements for Notary Public Course of Study and Examination

Section 176.220 Notary Public Course of Study and Examination - Provider Names

Section 176.225 Notary Public Course of Study and Examination - Required Instruction and Content

Section 176.230 Notary Public Course of Study and Examination - Student Contracts

Section 176.235 Course Provider Verification of Student Identity and Course Completion

Section 176.240 Notary Public Course of Study - Provider Website and Security Requirements

Section 176.245 Enforcement

Section 176.250 Hearings

Section 176.255 Denial, Suspension, and Revocation of a Notary Public Course of Study and Examination Provider Certification

SUBPART D: NOTARY PUBLIC APPLICATION REQUIREMENTS

Section 176.300 Application for Notary Public and Electronic Notary Public Commissions

Section 176.310 Approval of Application, Authority of Secretary of State to Deny Commission, and Effective Date of Commission

Section 176.320 Appointment Fee

Section 176.330 Oath

Section 176.340 Bond

Section 176.350 Reappointment

SUBPART E: NOTARY PUBLIC REMITTANCE AGENT

Section 176.400 Definitions

Section 176.410 Application for Remittance Agent’s License and Renewal

Section 176.420 Denial of Application for Remittance Agent’s License

Section 176.430 Suspension and Revocation of Remittance Agent’s License

Section 176.440 Processing Transactions

Section 176.450 Recordkeeping Requirements

Section 176.460 Severability Clause

SUBPART F: DUTY, FEES, AUTHORITY

Section 176.500 Use of Official Seal and Electronic Seal

Section 176.510 Acquiring the Official Seal and the Electronic Seal

Section 176.520 Description of the Official Seal and Electronic Seal

Section 176.530 Replacement of Lost, Compromised, Destroyed, or Stolen Official Seal or Electronic Seal

Section 176.540 Notary Public and Electronic Notary Public Fees

Section 176.550 Commission Certificate

SUBPART G: NOTARIAL ACTS

Section 176.600 Notarial Certificates

Section 176.610 Persons Physically Unable to Sign Documents

SUBPART H: REMOTE NOTARIAL ACTS

Section 176.700 Standards for Remote Notarial Acts Using Audio-Video Communication

Section 176.710 Remote Notarial Acts - Recording

Section 176.720 Requirement to Restart Performance of Act Under Certain Circumstances

Section 176.730 Remote Notarial Certificates

SUBPART I: ELECTRONIC NOTARIZATIONS

Section 176.800 Electronic Notary Public Commission Required

Section 176.802 Definitions

Section 176.805 Electronic Notarization System Provider Registration, Information Submitted for Registration, and Confidentiality of Certain Information

Section 176.810 Information Required in Electronic Seal, Electronic Documents Made Tamper-Evident, and Notation Required if Audio-Video Communication Is Used to Perform Notarial Acts

Section 176.815 Access and Use of Electronic Notary Seal and Electronic Signature

Section 176.820 Changes to Digital Certificate and Electronic Seal of Electronic Notary

Section 176.825 Standards for Communication Technology

Section 176.830 Duties of Electronic Notary Public

Section 176.835 Standards for Identity Verification

Section 176.840 Maintenance of Record of Electronic Notarial Act

Section 176.845 Electronic Notarial Act Using Audio-Video Communication - Duty of Electronic Notary and System Provider to Protect Recordings and Personally Identifying Information from Unauthorized Access

Section 176.850 Use of System Provider to Store Electronic Journals and Recordings

Section 176.855 Availability of Recordings and Documents to Certain Persons and Entities

Section 176.860 Electronic Notarial Acts

Section 176.865 Electronic Notarial Certificates

Section 176.870 Prohibited Acts

SUBPART J: JOURNAL

Section 176.900 Journal Requirements

Section 176.910 Journal Entries and Prohibited Entries

Section 176.920 Form and Content of Journals Maintained on a Tangible Medium

Section 176.930 Form and Content of an Electronic Notarial Journal

Section 176.940 Custody and Control of the Journal and Notification of a Lost, Compromised, Destroyed, or Stolen Journal

Section 176.950 Inspection of a Journal, Response to Subpoenas and Investigative Requests, and Public Information

Section 176.960 Electronic Journal Record Retention and Depositories

Section 176.970 Complaints of Alleged Violations

Section 176.980 Revocation, Suspension, and Reprimand

Section 176.990 Appeals

SUBPART K: ADMINISTRATIVE HEARINGS

Section 176.1000 Definitions

Section 176.1005 Right to Counsel

Section 176.1010 Appearance of Attorney

Section 176.1020 Special Appearance

Section 176.1030 Substitution of Parties

Section 176.1040 Commencement of Actions - Notice of Hearing

Section 176.1050 Motions

Section 176.1060 Form of Documents Filed - Original Documents Required

Section 176.1070 Conduct of Formal Hearings

Section 176.1080 Orders, Notifications, and Time Limits on Obtaining Relief

Section 176.1090 Record of Hearings

Section 176.1095 Invalidity

Section 176.ILLUSTRATION A: Nonresident Notary Public Affidavit of Applicant

Section 176.ILLUSTRATION B: Notary Public Course of Study and Examination Provider Surety Bond Form

Section 176.ILLUSTRATION C Exemption from Notary Public Study Course Requirements

AUTHORITY: Implemented and authorized by Section 1-104 of the Illinois Notary Public Act [5 ILCS 312].

SOURCE: Adopted at 11 Ill. Reg. 19705, effective December 1, 1987; amended at 13 Ill. Reg. 5197, effective April 1, 1989; amended at 45 Ill. Reg. 6274, effective April 28, 2021; amended at 47 Ill. Reg. 8640, effective June 5, 2023; amended at 49 Ill. Reg. 584, effective January 1, 2025.