Section 2675.10  Scope

 

The University of Illinois is authorized to adopt its own rules for withholding from an officer's or employee's salary or wages an amount in accordance with the Voluntary Payroll Deductions Act of 1983 [5 ILCS 340].

 

Section 2675.20  Definitions

 

The words used in this Part are used with the same meaning assigned to them by statute unless clarified below.

 

            "Campus Charitable Fund Drive Advisory Board" means the Board appointed by the Chancellor on an annual basis at the Urbana-Champaign campus to administer the annual Campus Charitable Fund Drive and to approve all campaign materials distributed to employees.

 

            "Campus Charitable Fund Drive Participating Umbrella Organization or Agency" means those umbrella organizations or agencies which are qualified to participate in the annual Campus Charitable Fund Drive.

 

            "Local and Community Service Funding" means the level of funding provided by the agency within Champaign County and the contiguous counties of Douglas, Ford, Piatt and Vermilion.

 

            "State Qualified Agency" means those agencies affiliated with or members of agencies who have been determined to be qualified organizations by the State Comptroller under the Voluntary Payroll Deductions Act of 1983.

 

            "Umbrella Organization or Agency Contact Person" means an individual employed by an agency or umbrella organization with an office or domicile within the State of Illinois who is listed on the application and available to answer inquiries.

 

Section 2675.30  Identification of Organization

 

a)         The Campus Charitable Fund Drive Advisory Board (hereinafter referred to as the "Advisory Board") recognizes agencies or organizations which are eligible under the Voluntary Payroll Deductions Act of 1983 as being eligible to be included in the Campus Charitable Fund Drive (hereinafter referred to as "CCFD") as long as the agency or organization complies with the requirements of this Part.

 

b)         An agency or organization which is a State Qualified Agency as determined by the State Comptroller under the Voluntary Payroll Deductions Act of 1983 and which complies with the requirements of this Part will be designated as a "Campus Charitable Fund Drive Participating Umbrella Organization or Agency" (hereinafter referred to as a "Participating Agency").

 

c)         Applications from new State Qualified Agencies who wish to be included in the CCFD must be received or postmarked no later than January 1 preceding the fall campaign and shall be addressed to the Advisory Board, Office of the Vice Chancellor for Administration and Human Resources, Swanlund Administration Building, 601 East John Street, Champaign, Illinois  61820.

 

Section 2675.40  Contents of Application

 

a)         Each State Qualified Agency or umbrella organization must provide to the Advisory Board the name of the agency, the name of an agency contact person, and an office address and phone number for the agency contact person.

 

b)         Each application will include the designation of at least one official representative with signature authorization, who can provide photographic identification upon request and who will be responsible for collection of cash/check contributions from the Cashiering Office within 60 days after the close of the CCFD.

 

c)         Each application shall include a certification that the agency or organization is a State Qualified Agency under the provisions of the Voluntary Payroll Deductions Act of 1983.  Evidence that an agency or organization is a State Qualified Agency shall at a minimum be a letter from the State Comptroller designating the agency or organization as a qualified organization.

 

d)         Each application shall include the most recent annual audit and a management letter signed by the president or other authorized officer and the chief fiscal officer or independent auditor stating the administration and fund-raising expenses as a percentage of total expenditures, along with an address and telephone number of an office where donors can obtain information about local and community service funding.

 

e)         Each application shall include a full description of the services provided by the agency or organization and an expression of interest in being included in the CCFD.

 

f)         Within 15 working days, the Advisory Board will inform each applying agency or organization whether its application is complete.  Failure to file a complete application by January 1 preceding the fall campaign will make the applicant ineligible to participate in the immediately following fall campaign.

 

Section 2675.50  Annual Requirements for Campus Charitable Fund Drive Participating Umbrella Organization or Agency

 

a)         Each Participating Agency which submits an application to the Advisory Board shall agree to pay an equal share of the cost of running the campaign on the Urbana campus, at a cost not to exceed $1,000.00 per year for each agency. The equal share will be determined by dividing the total cost of the CCFD campaign materials by the number of Participating Agencies.

 

b)         The Advisory Board shall inform each Participating Agency in writing of its share of the cost of running the campaign by February 15 preceding the fall campaign.

 

c)         Failure to pay the Participating Agency's equal share of the campaign expenses by March 15 preceding the fall campaign will make the Participating Agency ineligible for inclusion in the fall campaign.

 

d)         A Participating Agency whose participation is being cancelled for failure to pay its fair share of the campaign expenses will receive a 10-day notice of the cancellation as long as their application has been determined to be complete by the Advisory Board.

 

e)         By March 15 preceding the fall campaign, each continuing Participating Agency shall provide the information listed in Section 2675.40(c), (d), and (e). If any change has occurred since the previous fall campaign in the information to be provided in Section 2675.40(a) and (b), then the continuing Participating Agency shall provide the most recent information.

 

Section 2675.60  Methods of Giving

 

a)         The University of Illinois at Urbana will offer payroll deductions to qualified organizations within the limitations of the current University payroll system.

 

b)         Contributions of cash and checks will be accepted as donations on behalf of Participating Agencies who are eligible to participate in the CCFD.

 

c)         The Advisory Board will publish an annual CCFD pledge card and brochure which will cover the collection and designation procedures to be used, provide information about the Participating Agencies, and encourage employee giving.