TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.5 AUTHORITY
Section 3200.5 Authority
For the purpose of determining
eligibility of Illinois public museums, as defined in Section 1-25(22) of the
Department of Natural Resources Act [20 ILCS 801/1-25(22], so that such museums
may qualify for support under Public Act 80-218 ("Act"), this Part is
promulgated.
(Source: Amended at 23 Ill. Reg. 11926, effective September 15, 1999)
 | TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.10 DEFINITIONS
Section 3200.10 Definitions
"Attendance" means the
documented number of visitors at the public museum's facility or facilities for
the preceding calendar year.
"Capital Expenditure"
means an outlay of capital that confers long-term benefits that permanently
improve the property's value or usefulness. Capital expenditures generally
include, but are not limited to, one or more of the following purposes:
architectural planning and engineering design; demolition (in preparation for
additional work); site preparation and improvement; utility work; new
construction of buildings and structures; reconstruction or improvement of
existing buildings or structures; construction of permanent exhibits; initial
furniture and equipment integral to the project; replacement of currently
utilized assets by a better asset; and expansion of existing buildings or
facilities.
Work that constitutes repairs,
maintenance or remodeling of a limited nature or scope, which is not done as
part of a larger bondable project, shall not be considered bondable capital
expenditures. A non-bondable project is generally one that maintains or
preserves the existing conditions, use or size of a capital asset and that is
neither in the nature of a betterment nor a change to the capital asset's
condition, use or size. Generally, such work does not significantly add to the
value of the capital asset nor appreciably prolong the life of the capital
asset.
The following are operating or
other types of expenditures that are not considered capital expenditures:
projects with a total cost of less
than $25,000;
acquisition of museum collections,
objects, or specimens;
feasibility studies, long-range
development plans, master plans, and historical or archaeological research;
development of temporary or
traveling exhibits;
repair to current exhibits;
costs of repairs or maintenance
that are normally anticipated to occur;
remodeling of a limited nature or
scope, that is not done as part of a larger bondable project;
costs of staff or resident labor
and material;
operational and administrative
expenses;
installation of fire alarms, smoke
detectors, or connections of building monitoring systems to a central or
off-site central monitor, unless included in a larger bondable project; and
purchase of vehicles or
construction equipment.
"Care" means the keeping
of adequate records pertaining to the provenance, identification and location
of the museum's holdings, and the application of current professionally
accepted methods to their security and to the minimization of damage and deterioration.
"Certification" means an
attestation by a unit of local government that a museum that is not operated by
or located on land owned by a unit of local government meets the eligibility
criteria established in State law.
"Community" means the
population base normally served by the public museum.
"Department" means the
Illinois Department of Natural Resources.
"Director" means the
Director of the Department.
"Fiscal Agent" means an
affiliated entity that may expend and receive funds on behalf of the public
museum. If grant funds are to be distributed to a fiscal agent on behalf of
the public museum, the chief executive officer or the public museum must sign a
statement certifying:
that there is an ongoing
relationship between the public museum and the fiscal agent;
that the fiscal agent may incur
expenses for the public museum's project; and
that grant funds will be used
specifically for the public museum's project.
"Matching Funds" means
local government and/or private funds committed to the proposed project. State
and federal funds are not eligible as matching funds.
"Nonprofit" means that
the public museum has documentary evidence of its tax-exempt status under the
regulations of the U.S. Internal Revenue Service.
"Organized" means that
the public museum is a duly constituted body with expressed responsibilities.
"Permanent" means that
the public museum has been open to the public, for its instruction and enjoyment,
for at least 2 years and is expected to continue in perpetuity.
"Professional Staff"
means that the public museum has at least one paid employee, who commands an
appropriate body of special knowledge and the ability to reach museological,
zoological, aquarium, or botanical (whichever shall be applicable) decisions
consonant with the experience of his or her peers, and who has access to and
acquaintance with the literature of the field, and that such employee works
sufficient hours to meet adequately the current demands of administration and
care.
"Public Museum" means a
facility that has been open to the public, for its instruction and enjoyment
for at least two years and that is operating for the purposes of promoting
cultural development through special activities or programs or performing arts
and acquiring, conserving, preserving, studying, interpreting, enhancing, and,
in particular, organizing and continuously exhibiting (subject to temporary
interruption due to construction or catastrophe) specimens, artifacts, tangible
objects, articles, documents and other things of historical, anthropological,
archaeological, industrial, scientific or artistic import.
"Schedule" means regular
and predictable hours which constitute substantially more than a token opening,
so that access is reasonably convenient to the public.
"Tangible Objects" means
specimens, artifacts, articles, documents; non-domesticated plants or animals,
including fish; and other things of historical, anthropological, archeological,
industrial, scientific or artistic import that form the public museum
collections and have intrinsic value to history, science, art or culture.
"Unit of Local
Government" means counties, municipalities, townships, special districts
and units, designated as units of local government by Illinois law, which
exercise limited governmental power or powers in respect to limited
governmental subjects, but does not include school districts.
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.15 PURPOSE
Section 3200.15 Purpose
The Public Museum Capital Grants Program is designed to help
public museums in Illinois expand and upgrade facilities and create new
exhibits and other physical facilities to enhance public museums' abilities to
meet their mission.
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.20 ELIGIBILITY CRITERIA
Section 3200.20 Eligibility Criteria
a) Subject
to restrictions inherent to certification (see Section 3200.35) based on the
available funding sources, e.g., Capital Development Bond Funds, any public
museum located in Illinois may be eligible to submit one application per grant
cycle for a capital project if it establishes to the reasonable satisfaction of
the Director that:
1) It is
a public museum that has been open to the public, for its instruction and
enjoyment, for at least two years;
2) It is
operated by or located upon land owned by a unit of local government or has
been certified as a public museum in accordance with Section 3200.35
3) It is
an organized, permanent institution that is tax exempt under the regulations of
the U.S. Internal Revenue Service;
4) It
meets generally accepted professional standards as in the accreditation
programs of the American Association of Museums, American Zoo and Aquarium
Association, American Association of Botanical Gardens and Arboretums, and
other appropriate organizations;
5) It has a professional
staff;
6) It cares for and owns
or utilizes tangible objects;
7) It is
open to the public on a regular schedule and regularly collects attendance data
and maintains sufficient records such that the attendance numbers can be
audited;
8) It
presents regularly scheduled programs and exhibits that use and interpret
objects for the public according to accepted standards;
9) It
has filed timely reports and complied with requirements for previous grant
awards; and
10) It
can provide matching funds of the following amount:
A) $2
matching funds for each $1 of State money for a public museum with an
attendance of 600,000 or more during the preceding calendar year; or
B) $1 of
matching funds for each $1 of State money for a public museum with an
attendance of over 300,000 but less than 600,000 during the preceding calendar
year; or
C) No
matching funds are required for a public museum with an attendance of 300,000
or less during the preceding calendar year.
b) The
capital project for which the museum is applying must be clearly defined and
must meet all of the following criteria:
1) Project
costs must be eligible "Capital Expenditures" as defined in Section
3200.10;
2) Project
expenses will not be recurring;
3) The
project is of a durable nature and not consumed in use;
4) The
project is not subject to inherent risk of failure or rapid technological
obsolescence, or primarily intended to fulfill temporary requirements or needs;
and
5) The
project appreciably increases, improves or enhances the property, land,
building or asset to be developed, constructed or improved.
c) Grants
to public museums not located on public property may be prohibited if the
appropriation funding source is limited to bond funds that cannot be expended
on private property.
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.30 FUNDING DETERMINATION (REPEALED)
Section 3200.30 Funding
Determination (Repealed)
(Source: Repealed at 23 Ill. Reg. 11926, effective September 15, 1999)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.35 CERTIFICATION BY A UNIT OF LOCAL GOVERNMENT
Section 3200.35 Certification by a Unit of Local
Government
a) Museums
with an annual indoor attendance of 150,000 or more, which are not operated by
or located on land owned by a unit of local government, must provide a
certification by a unit of local government to show eligibility for grant
funding. The certification is an attestation by the unit of local government
that a museum that is not operated by or located on land owned by a unit of
local government meets eligibility criteria established in State law. The
certification notwithstanding, it is possible that restrictions inherent to the
funding source, e.g., Capital Development Bond Funds, may preclude museums that
are only eligible through this process from receiving grant assistance. The
certification must be in accordance with the following procedures:
1) Museums
located within the boundaries of a municipality must submit a certification
approved by the municipality's elected governing body. Museums located outside
municipal boundaries must submit a certification approved by the county's
elected governing body.
2) The
approved certification must be submitted at the time of application. The
certification may be subject to audit.
3) The
certification must be in the form, and approved using the process, normally
used by the unit of local government for similar resolutions or actions. The
certification must attest that the museum:
A) is
operating for the purposes of promoting cultural development through special
activities or programs or performing arts, and acquiring, conserving,
preserving, studying, interpreting, enhancing, and, in particular, organizing
and continuously exhibiting specimens, artifacts, articles, documents and other
things of historical, anthropological, archaeological, industrial, scientific
or artistic import, to the public for its instruction and enjoyment; and
B) has an
annual indoor attendance of at least 150,000 and offers educational programs to
school groups during school hours.
b) Public
museums operated by or located on land owned by a unit of local government are
not required to provide this certification.
c) Museums
eligible for certification as a public museum must have long-term ownership of or
long-term lease agreement for the property.
(Source: Added at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.40 APPLICATION PROCEDURE
Section 3200.40 Application Procedure
a) A
public museum seeking a grant for capital purposes in the current year shall submit
the required number of copies of a completed application, as specified by the
Department, that includes:
1) Application
Form.
2) Statement
by the chief executive officer of the public museum attesting:
A) that
the public museum is in compliance with the eligibility criteria of this
program;
B) that
adequate records are kept to document the annual attendance number at the
public museum's facility during the preceding calendar year; and
C) that,
if grant funds are to be distributed to a fiscal agent on behalf of the public
museum, there is an ongoing relationship between the public museum and the
fiscal agent; the fiscal agent may incur expenses for the public museum's
project; and grant funds will be used specifically for that project.
3) Project
Narrative Statement.
4) Development
Data Form including costs, a conceptual plan, and construction schedule.
5) The
annual report of the public museum for the year preceding its application or,
if not available, a current brochure describing the museum's programs.
6) Cultural
Resources, Endangered Species and Wetlands Review Report (CERP), including a
county map that identifies the museum's and, if different, the project's
location.
b) If a
museum is not operated by or located on land owned by a unit of local
government, it must submit a certification in accordance with Section 3200.35.
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.50 APPLICATION SCHEDULE
Section 3200.50 Application
Schedule
Applications for funding
assistance will be accepted each year on a schedule announced publicly by the
Department when appropriations have been made available for distribution under
this program. Specific application guidelines will be available from the Department
at that time. The Department shall announce the maximum grant award in
conjunction with announcing the annual grant application schedule.
(Source: Amended at 23 Ill. Reg. 11926, effective September 15, 1999)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.60 REVIEW CRITERIA AND SELECTION PROCEDURE
Section 3200.60 Review
Criteria and Selection Procedure
a) Technical and Program Review
Department
staff will review the project application for:
1) Completeness of application.
2) Evidence that the public museum meets all eligibility
criteria, as defined in Section 3200.20.
3) Evidence that the capital project meets the eligibility
criteria as defined in Section 3200.20.
4) Evidence that the public museum has long term future occupancy
rights for the property.
5) Evidence that the project is part of a capital planning
process.
6) Project's feasibility with regard to operational capacities of
the public museum.
7) Evidence of the public museum's ability to complete the
project successfully, including the availability of adequate financial
resources.
8) Adequacy of cost estimates and construction schedule
estimates.
9) Evidence of community support and meeting community needs.
10) Effectively enhancing the public museum's ability to meet its mission.
11) Expanding audiences, including reaching underserved groups.
12) Compliance with requirements of previous grant awards.
b) Peer Review Panel
1) The Director will appoint a panel of 5 citizens with
backgrounds and experience relevant to the activities of public museums and
their educational contributions who will review proposals and then make
recommendations for funding. Such citizens shall not be current employees of
any museums in the State of Illinois that are eligible to apply for this grant
program. The Director shall have the authority to call upon the expertise of
non-residents of the State for additional advice on the program and its
administration.
2) Names of candidates for the peer review panel will be
solicited from museums throughout Illinois.
3) In developing recommendations for funding, consideration may
be given to the scale of the project in relationship to the public museum's
operating budget, annual attendance, and size and capacity of the staff.
c) Staff Recommendation
Department staff will evaluate proposals based on criteria outlined
above, consider recommendations from the peer review panel, and recommend to
the Director priorities for funding.
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.65 AWARDS
Section 3200.65 Awards
a) Award
Limit. The Department shall establish on an annual basis the maximum grant
award a public museum may receive; however, the maximum grant award shall be no
more than 10% of the annual appropriation, excluding funds that may be
reappropriated from a preceding year. The Department shall announce the
maximum grant award in conjunction with announcing the annual grant application
schedule.
b) Reappropriation
of Funds. The Department will seek reappropriation of funds for approved grant
projects that are not completed by the end of the State Fiscal Year.
Obligations of the State will cease immediately without penalty or further
payment being required if in any fiscal year the Illinois General Assembly
fails to appropriate or otherwise make sufficient funds available for approved
grant projects.
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.70 ELIGIBLE EXPENSES
Section 3200.70 Eligible Expenses
Eligible Expenses are defined as:
a) Expenses
that meet the definition of Capital Expenditures as defined in Section 3200.10.
b) Expenses
that are pursuant to the scope of work as agreed upon and approved by the
Department. Grant funds can only be used for capital expenditure costs
incurred after the Project Agreement is executed, except that expenditures
incurred after July 1 of the fiscal year in which the grant award is made may
be eligible for reimbursement if the public museum received a capital grant in
the previous fiscal year and if the proposed project is a continuation of the
previous project and was not reimbursed in the previous grant award.
c) Expenses
incurred directly by the public museum, or expenses incurred specifically for
the public museum's project by the public museum's fiscal agent.
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.80 PROCESS FOR PAYMENT
Section 3200.80 Process for Payment
a) The
public museum or fiscal agent representing the public museum enters into a
Project Agreement with the Department.
b) Public
museums that have been awarded capital grants must submit project billing documentation
listing and verifying all funds expended on the project for which grant
reimbursement is sought; as well as required billing documentation as follows:
1) Public
Museum Capital Grant expenditure statement certified by the chief executive
officer or chief financial officer.
2) Project
Billing Request: Reimbursement of project expenditures will be made with the
Department's instructions, which will be specified in the Implementation and
Billing Requirements provided to public museums at the time Project Agreements
are negotiated.
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.90 PROGRAM INFORMATION/CONTACT
Section 3200.90 Program Information/Contact
Illinois State
Museum, Museum GrantsProgram Office
502 S. Spring
Street
Springfield IL
62706-5000
Phone:
217.782.5992; Fax: 217. 782.1254
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
SUBPART B: PUBLIC MUSEUM OPERATING GRANTS PROGRAM
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.100 DEFINITIONS
Section 3200.100 Definitions
"Attendance" means the
documented number of visitors at the public museum's facility or facilities for
the preceding calendar year.
"Care" means the keeping
of adequate records pertaining to the provenance, identification and location
of the museum's holdings, and the application of current professionally
accepted methods to their security and to the minimization of damage and
deterioration.
"Community" means the
population base normally served by the museum.
"Department" means the
Illinois Department of Natural Resources.
"Director" means the
Director of the Department.
"Fiscal Agent" means an
affiliated entity that may expend and receive funds on behalf of the public museum.
If grant funds are to be distributed to a fiscal agent on behalf of the public
museum, the chief executive officer of the public museum must sign a statement
certifying:
that there is an
ongoing relationship between the public museum and the fiscal agent;
that the fiscal
agent may incur expenses for the public museum's project; and
that grant funds
will be used specifically for the public museum's project.
"Museum Education
Program" means utilizing the resources of the museum for formal or informal
learning opportunities for school children, teachers, or other citizens through
face to face interactions or through educational technology, including
educational technology partnerships. The public museum shall have at least one
employee who devotes the preponderance of his/her time to offer "Museum
Education Programs". This person is expected to command an appropriate
body of special knowledge in museum education consonant with the experience of
his or her peers, to have access to and acquaintance with the literature of the
field, and to work sufficient hours to meet adequately the current demands for
museum educational services.
"Nonprofit" means that
the public museum has documentary evidence of its tax-exempt status under the
regulations of the U.S. Internal Revenue Service.
"Operating Expenditures"
means funds actually expended by a public museum or its fiscal agent for the
recurring day-to-day expenses that are ordinary and necessary to maintain and
operate the facility for its principal purpose as a public museum. These
expenditures shall include:
the total amount of program and
supporting services expenses (management and general) and fundraising expense
that is reported on the entity's audited financial statements;
depreciation expense for the
buildings, movable equipment, and other types of personal property; and
interest expenses on funds
borrowed to finance operating expenditures.
"Organized" means that
the public museum is a duly constituted body with expressed responsibilities.
"Permanent" means that
the public museum has been open to the public, for its instruction and
enjoyment, for at least 2 years and is expected to continue in perpetuity.
"Professional Staff"
means that the public museum has at least one paid employee who commands an
appropriate body of special knowledge and the ability to reach museological,
zoological, aquarium, or botanical (whichever shall be applicable) decisions
consonant with the experience of his or her peers, who has access to and
acquaintance with the literature of the field, and who works sufficient hours
to meet adequately the current demands of administration and care.
"Public Museum" means a
facility that has been open to the public, for its instruction and enjoyment,
for at least two years and that is operating for the purposes of promoting
cultural development through special activities or programs or performing arts,
and acquiring, conserving, preserving, studying, interpreting, enhancing, and,
in particular, organizing and continuously exhibiting (subject to temporary
interruption due to construction or catastrophe) specimens, artifacts, tangible
objects, articles, documents and other things of historical, anthropological,
archaeological, industrial, scientific or artistic import.
"Schedule" means regular
and predictable hours that constitute substantially more than a token opening,
so that access is reasonably convenient to the public (subject to temporary
interruption due to construction or catastrophe).
"Tangible Objects" means
specimens, artifacts, articles, documents; non-domesticated plants or animals,
including fish; and other things of historical, anthropological,
archeological, industrial, scientific or artistic import that form the public
museum's collections and have intrinsic value to history, science, art or
culture.
"Unit of Local
Government" means counties, municipalities, townships, special districts
and units, designated as units of local government by Illinois law, that
exercise limited governmental power or powers in respect to limited
governmental subjects, but does not include school districts.
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.110 PURPOSE
Section 3200.110 Purpose
The Public Museum Operating
Grants Program is designed to improve and enhance the capacity of public
museums with established educational programs to more effectively utilize their
museum resources to supplement the learning process of Illinois school children.
The program is designed to support formal or informal learning opportunities
for school children, teachers, or other citizens through direct interactions or
through educational technology, including education partnerships.
(Source: Added at 23 Ill. Reg. 11926, effective September 15, 1999)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.120 ELIGIBILITY CRITERIA FOR APPLICANT FACILITIES
Section 3200.120 Eligibility Criteria for Applicant
Facilities
A public museum located in Illinois shall be eligible to
submit one application per grant cycle for operating purposes if it establishes
to the reasonable satisfaction of the Director that:
a) It is
a public museum that is operated by or located upon land owned by a unit of
local government or has an annual indoor attendance of at least 150,000 and
offers educational programs to school groups during school hours;
b) It
has been open to the public, for its instruction and enjoyment, for at least
two years;
c) It is
an organized, permanent institution that is tax exempt under the regulations of
the U.S. Internal Revenue Service;
d) It
meets generally accepted professional standards as in the accreditation
programs of the American Association of Museums, American Zoo and Aquarium
Association, American Association of Botanical Gardens and Arboretums and other
appropriate organizations;
e) It
has a professional staff;
f) It
cares for and owns or utilizes tangible objects;
g) It is
open to the public on a regular schedule, and regularly collects attendance
data and maintains sufficient records such that the attendance numbers can be
audited;
h) It
presents regularly scheduled programs and exhibits that use and interpret
objects for the public according to accepted standards;
i) It
has an established Museum Education Program; and
j) It
has filed timely reports and complied with requirements for previous grant
awards.
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.130 APPLICATION PROCEDURE
Section 3200.130 Application Procedure
A public museum seeking a grant for operating purposes in
the current year shall submit the required number of copies of a completed
application, as specified by the Department, which includes:
a) An
Application Form;
b) A
narrative statement describing the public museums education program and how the
financial assistance will enhance the public museum's education program;
c) A
statement describing the qualifications of the educator in charge of the
program (including the curriculum vitae);
d) A
brochure describing educational offerings or school services (if available);
e) The
annual report of the public museum for the year preceding its application;
f) A
statement executed by the public museum's chief executive officer that
certifies that the public museum is in compliance with the eligibility criteria
of this program;
g) A
statement executed by the public museum's chief financial officer that certifies
that the amount of operating expenditures claimed in accordance with Section
3200.160 of this Part is accurate and complies with this Part;
h) The
audited financial statements of the public museum prepared by a certified
public accountant for the 2 years preceding the public museum's application and
the written reconciliation statement as required by Section 3200.160(c)(3) of
this Part. Grants to museums without audited financial statements will be
limited to the minimum award;
i) An
audit statement from an affiliated entity, or a letter of certification listing
expenditures and signed by the chief executive officer of the affiliated entity
if expenditures have been made by the affiliate on behalf of the public museum
and claimed by the public museum as operating expenditures;
j) A statement by the
chief executive officer of the public museum attesting:
1) that
the public museum is in compliance with the eligibility criteria of this
program:
2) that
adequate records are kept to document the annual attendance number at the
public museum's facility during the preceding calendar year; and
3) that,
if grant funds are to be distributed to a fiscal agent on behalf of the public
museum, there is an ongoing relationship between the public museum and the
fiscal agent; that the fiscal agent may incur expenses for the public museum's
project; and that grant funds will be used specifically for that project.
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.140 APPLICATION SCHEDULE
Section 3200.140 Application
Schedule
Applications for funding
assistance will be accepted each year on a schedule announced publicly by the
Department when appropriations have been made available for distribution under
this program. Specific application guidelines will be available from the Department
at that time.
(Source: Added at 23 Ill. Reg. 11926, effective September 15, 1999)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.150 REVIEW PROCEDURE
Section 3200.150 Review
Procedure
Submissions from museums will be
reviewed to ensure that:
a) the public museum meets all eligibility criteria, as defined in
Section 3200.120.
b) the public museum has an established museum education program and
that financial assistance from the Museum Operating Grants Program will support
a project that will improve and enhance the museum education program;
c) the public museum meets generally accepted professional standards
(as in the accreditation programs of the American Association of Museums,
American Zoo and Aquarium Association, American Association of Botanical
Gardens and Arboretums, and other appropriate organizations); and
d) the public museum has complied with requirements of previous grant
awards.
(Source: Added at 23 Ill. Reg. 11926, effective September 15, 1999)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.160 METHOD FOR AWARDING GRANTS
Section 3200.160 Method for Awarding Grants
a) Contribution
Amount – Each eligible public museum applying for financial assistance pursuant
to this Part may receive financial assistance in an amount determined by the
following formula:
1) A
proportionate amount equal to the fraction obtained by dividing the applicant's
average operating expenditures by the aggregate operating expenditures of all
eligible applicants, except that:
A) The
administrative costs to operate the program, not to exceed 5% of the total
appropriation, will be deducted from the appropriation before calculating the
awards to determine the amount remaining for financial assistance.
B) No
qualifying public museum may receive more than 10% of the amount remaining for
financial assistance after administrative costs are deducted.
C) Except
as provided in subsection (a)(3), no qualifying museum may receive less than
0.2% of the amount remaining for financial assistance after administrative
costs are deducted.
D) No
qualifying museum may receive more than 50% of its total operating budget.
2) In
the event there is a balance left after the awards have been computed, the
surplus will be allocated to museums on a prorated basis. The surplus balance
shall be allocated proportionately to those museums not receiving the minimum
or maximum awards from the initial computations. No museum may receive more
than 10% of the amount remaining for financial assistance, after administrative
costs have been deducted, and no museum may receive more than 50% of its total
operating budget.
3) In the
event there is a deficit after the awards have been computed, the amount of the
deficit will be prorated against all awards. The amount of deficit prorated to
each award will be calculated by taking the initial award allocations as
calculated above, including the adjustments for minimums and maximums divided
by the aggregate awards to determine the allocation fraction and applying it to
the deficit. The result will be subtracted from the initial award amount.
b) Allocation
Procedure – A contribution amount shall be determined by the following sequence
of procedures:
1) The
total operating expenditures of each public museum during its 2 fiscal years
preceding its application shall be divided by 2 in order to determine the
amount of average operating expenditures of each public museum;
2) The
average operating expenditures of all eligible public museums shall be added
together in order to determine the amount of aggregate operating expenditures
of all public museums;
3) The
average operating expenditures of each public museum shall be divided by the
aggregate operating expenditures of all public museums in order to determine
the allocation fraction of each public museum:
A) If the
allocation fraction is more than 10% of the amount remaining for financial
assistance, the award will be adjusted as required in subsection (a)(1)(B).
B) If the
allocation fraction is less than 0.2% of the amount remaining for financial
assistance, the award will be adjusted as defined in subsection (a)(1)(C).
c) Operating
Expenditures – For purposes of this Part, the amount of operating expenditures,
as defined in Section 3200.100, shall be derived by the public museum from the
total amount of program and supporting services expense that is reported on its
audited financial statement. However, to accommodate variations among
applicants in accounting methods and expense descriptions on the financial
statements, each public museum shall examine its financial statements in
conformity with subsections (c)(1) and (2).
1) Operating
expenditures may specifically include the following or similar types of
expenses:
A) Expenditures
from restricted and unrestricted accounts that are ordinary and necessary for
the public museum's routine day-to-day operations, including salaries and
benefits, products and services, and routine maintenance and repairs.
Restricted funds are those whose use is restricted by outside agencies or
persons as contrasted with funds over which the organization has complete control
and discretion. Unrestricted funds are those that have no external restriction
on their use or purpose, that is, funds that can be used for any purpose
designated by the governing board as distinguished from funds restricted
externally for specific purposes (for example, operations, plant, and
endowment).
B) The
depreciation expense for capital assets may be included.
C) All
expenditures from current restricted accounts that qualify as operating
expenditures as defined under this subsection (c). Excluded from operating
expenses are the capital expenditures listed in subsection (c)(2)(E). For
example, expenditures related to the development of museum exhibitions and
displays may be included even if made from a fund that is limited for this
purpose. Expenditures from restricted accounts for preliminary planning or
schematic design work are also allowable, including architectural, engineering,
design, and consultant fees related to routine maintenance or rehabilitation.
D) Direct
expenditures made on behalf of the public museum by an affiliated entity,
provided that they are ordinary and necessary for the day-to-day operations of
the public museum and are separately itemized and verified in writing by the
chief executive officer or chief financial officer affiliated entity. As used
in this subsection (c)(1)(D), "direct expenditures" means
expenditures that are identified specifically with the public museum and are
incurred by the affiliated entity only for the museum's project.
E) The
depreciation expense for movable equipment and other types of personal property
may be included.
F) Interest
expenses on funds borrowed by the public museum to finance expenditures that
are otherwise allowable under this Part.
G) Expenses
incurred by the public museum for the cost of educational, food service and
gift shop activities may be included in the operating expenditure total. The
receipts from these activities should not be deducted from the expenditure
total.
2) Operating
expenditures shall not include any of the following or similar types of
expenses:
A) Transfers
made to or between the public museum's accounts or funds;
B) Losses
or other costs associated with loans and/or investments made by the public
museum;
C) Expenses
for the direct and indirect costs of programs operated by the public museum
that are unrelated to museological purposes. For example, the costs of
salaries, equipment, facilities and other direct and indirect costs of a school
with a regular curriculum that is run by the public museum are not allowable;
D) Capital
expenditures from restricted accounts, including but not limited to:
i) real
property;
ii) buildings,
additions and/or structures (including site development and associated fixed
equipment);
iii) extensive
remodeling and/or rehabilitation work or site improvement; and
iv) utilities
– lines fees, tapping fees, meter fees and other expenses not related to normal
daily consumption;
E) Expenditures
for repayment of principal on funds borrowed by the public museum.
3) If
the amount of operating expenditures claimed by the public museum under this
Part is not the same as a reported expense amount on the audited financial
statement, the public museum shall prepare a reconciliation statement. This
explanation shall describe in detail for the reviewer to understand the amount
and purpose of each expense added to or subtracted from the amount of expense
reported in the audited financial statements in arriving at operating expense.
d) The
Director shall determine and approve the amount that each eligible public
museum receives as contribution under this Part.
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.165 PROCESS FOR PAYMENT
Section 3200.165 Process for
Payment
a) Upon completion and processing of the Department's Project
Agreement, award payments will be issued.
b) Submission of a report to the Department describing how grant
funds were expended and the results of such expenditures will be required as
delineated in the project agreement.
(Source: Added at 23 Ill. Reg. 11926, effective September 15, 1999)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE B: CULTURAL RESOURCES
CHAPTER II: DEPARTMENT OF NATURAL RESOURCES
PART 3200
PUBLIC MUSEUM GRANTS PROGRAM
SECTION 3200.170 PROGRAM INFORMATION/CONTACT
Section 3200.170 Program Information/Contact
For additional information on the public museum operating
grant rules contact:
Illinois State Museum, Museum
Grants Program Office
502 S. Spring Street
Springfield IL 62706-5000
Phone: 217.782.5992; Fax:
217.782.1254
(Source: Amended at 28 Ill.
Reg. 2201, effective January 26, 2004)
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