Section 1001.20 Definitions
"Board"
means the Illinois Board of Higher Education.
"Designated
Grant" means a grant funded by an appropriation or other source which
appropriation or other source specifies the recipient of the grant and the
purpose of the grant.
"GATA"
means the Grant Accountability and Transparency Act [30 ILCS 708]. GATA rules
are cross-referenced in this Part.
"GATA
Rule" means 44 Ill. Adm. Code 7000.
"GATU"
means the Grant Accountability and Transparency Unit within the Illinois
Governor's Office of Management and Budget.
"Grant
Period" or "Period of Performance" means the time during which
the awardee may incur new obligations to carry out the work authorized. The
Board will include the start and end dates in the Grant Agreement.
"Non-Designated
Grant" means a grant funded by an appropriation or other source that
specifies the recipient of the grant but does not specify the purpose of the
grant.
"Other
Sources of Funding" means those grant funds provided through entities
outside of State and federal government that are not appropriated (e.g.,
interagency agreement, foundations, associations, businesses or charities) and
are to be allocated to other recipients.
"Recipient"
means:
the
institution of higher education or other entity, public or private, that is
designated by an appropriation or other source to receive a grant; or
a class of
institutions that is designated by an appropriation or other source to receive
a grant.
(Source: Amended at 44 Ill. Reg. 11400, effective June 24, 2020)
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TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1001
GENERAL GRANT PROGRAMS
SECTION 1001.30 GRANT AMOUNTS AND ALLOCATIONS
Section 1001.30 Grant
Amounts and Allocations
Grant amounts and allocations
shall be made as provided in this Section.
a) When the appropriation or other funding source specifies a
specific amount for a recipient or recipients, the grant amount shall be the
sum specified by the appropriation or other funding source.
b) When the appropriation appears to leave discretion in the allocation
of grant funds to the Board, the Board will determine the intent of the
Governor and the General Assembly in passing the legislation and will allocate
grants accordingly. If that intent cannot be determined, the Board will
determine eligibility for the grants in accordance with the stated purpose of
the grant as specified by the appropriation or other funding source. The Board
will notify all potentially eligible recipients prior to making grants.
c) Determination of Grant Amount
1) In those cases in which the appropriation or other funding
source specifies a specific amount for a class of recipients, the grant amounts
shall be determined by the method specified by the appropriation or other
funding source.
2) If no method is specified, the grant funds shall be allocated
equally among all eligible recipients in the class.
3) All recipients shall sign a Grant Agreement.
(Source: Amended at 44 Ill. Reg. 11400, effective June 24, 2020)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1001
GENERAL GRANT PROGRAMS
SECTION 1001.40 GRANT REQUIREMENTS
Section 1001.40 Grant
Requirements
a) Board staff shall verify that each recipient is registered
with GATU, has completed a prequalification process, and has been determined "qualified"
by GATU (see GATA Rule Section 7000.70).
b) Grant funds may not be expended except pursuant to a Grant Agreement.
Disbursement of grant funds without a Grant Agreement is prohibited.
c) The Board shall enter into an agreement with a qualified
recipient using the Uniform Grant Agreement provided by GATU (see GATA Rule
Section 7000.370) or the Uniform Intergovernmental Grant Agreement (see GATA
Rule Section 7000.300). The intergovernmental agreement should be used when
issuing a grant to another governmental entity, such as a State university or
State agency.
d) The Grant Agreement must be executed by the authorized
representative of the recipient within 60 days after receipt of the proposed Grant
Agreement from the Board.
e) Designated grant funds may not be used to reimburse a
recipient for obligations or expenditures prior to the date of the Grant
Agreement, except that otherwise eligible expenditures that occur after the
effective date of any appropriation may be reimbursed from grant funds.
f) Designated grant funds may be distributed by the Board to a
recipient prior to expenditure or obligation by the recipient.
g) Interest earned by the recipient is subject to the Parameters
Regarding Interest Earned stipulated by GATU (see GATA Rule Section 7000.120).
(Source: Amended at 44 Ill. Reg. 11400, effective June 24, 2020)
| TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION
CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1001
GENERAL GRANT PROGRAMS
SECTION 1001.50 POST-AWARD REQUIREMENTS
Section 1001.50 Post-Award
Requirements
a) Recipients are subject to the Auditing Standards stipulated by
GATU (see GATA Rule Section 7000.90).
b) The recipient shall not deviate from the budget, project
scope, or objectives stated in the Grant Agreement, except with mutual
agreement of the Board and the recipient. (See GATA Rule Section 7000.370(b).)
The Board shall review a request and notify the recipient within 30 calendar
days after receipt of a request.
c) The
recipient shall file Periodic Performance Reports with the Board on progress
made and financial data for the reporting period. The initial report shall
cover the first 3 months after the Board approves the award. Reports are to be
filed using the forms provided by the Board and submitted no later than 30 days
after the end of each quarter. (See GATA Rule Section 7000.410.)
d) The
awardee shall take the following actions to complete grant closeout at the end
of the period of performance. (See GATA Rule Section 7000.440.)
1) Promptly
refund any balances of unobligated cash that the Board paid in advance and that
are not authorized to be retained by the awardee for use in other projects.
Refunds shall be returned to the Board within 45 days after the end of the
period of performance.
2) Expend
any encumbered grant funds during a lapse period of 60 days past the end of the
period of performance. Any encumbered but unexpended grant funds remaining at
the end of the lapse period shall be returned to the Board within 45 days.
3) Submit,
no later than 60 days after the end date of the grant period, a statement of
costs and revenues signed by the institution's authorized representative.
4) Deadlines
may be extended at the discretion of the Board. Extensions shall be issued
only in extraordinary circumstances not in the control of the awardee.
(Source: Amended at 44 Ill. Reg. 11400,
effective June 24, 2020)
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