TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1020
HEALTH SERVICES EDUCATION GRANTS ACT
SECTION 1020.10 ELIGIBLE INSTITUTIONS
Section 1020.10 Eligible
Institutions
For purposes of the Health
Services Education Grants Act (the Act), public institutions and proprietary
institutions shall not be considered non-profit Illinois institutions eligible
for grants. Eligible institutions shall be:
a) Colleges and universities offering eligible medical, dental,
optometric, podiatric, or pharmacy education programs.
b) Colleges and universities offering eligible masters,
baccalaureate, associate, or certificate level allied health education
programs.
c) Hospitals offering the clinical component of eligible masters,
baccalaureate, associate, or certificate level allied health education
programs.
d) Colleges and universities offering eligible masters,
baccalaureate, or associate level nursing education programs.
e) Hospitals offering the clinical component of eligible masters
or baccalaureate level nursing education programs; and hospitals offering
eligible diploma nursing programs.
f) Hospitals offering eligible residency programs in family
practice or obstetrics/gynecology which are affiliated with and under the
educational supervision of public or private medical schools or colleges.
Hospitals shall operate the residency program under written agreement with the
medical school or college.
(Source: Amended at 19 Ill. Reg. 928, effective January 13, 1995)
 | TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1020
HEALTH SERVICES EDUCATION GRANTS ACT
SECTION 1020.20 CLASSES OF GRANTS
Section 1020.20 Classes of
Grants
a) Illinois Resident Grants – Annual stabilization grants that shall
be distributed at an equal amount within a program and level for each Illinois
resident enrollee or full-time-equivalent Illinois resident enrollee.
b) Minority Incentive Grants – Annual stabilization grants,
awarded in addition to Illinois Resident Grants that shall be distributed at an
equal amount within a program and level for each Illinois resident minority
enrollee or each full-time-equivalent Illinois resident minority enrollee.
c) Program Priority Grants – Grants that may be awarded in addition
to the Illinois Resident Grants and Minority Incentive Grants and that shall be
distributed at an equal amount within a program and level for each Illinois
resident or full-time-equivalent Illinois resident enrollee.
1) The Board may annually allocate up to 10 percent of
appropriated funds to support program priority grants. (Section 4 of the
Act)
2) In determining program priority grants, the Board shall
annually consult with constituent institutions. (Section 4 of the Act)
(Source: Amended at 30 Ill.
Reg. 7745, effective April 5, 2006)
 | TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1020
HEALTH SERVICES EDUCATION GRANTS ACT
SECTION 1020.30 DEFINITIONS
Section 1020.30 Definitions
a) "Allied health program" means an eligible program
preparing students to provide services as allied health professionals in one of
the following classifications: Communication Disorder Sciences and Services;
Community Health Services; Dental Services (dental hygiene, lab technology, or
assisting); Medical Records Technology/Technician; Health and Medical
Assistants; Health and Medical Diagnostic and Treatment Services (radiologic,
respiratory, and surgical technology); Health and Medical Laboratory Technologies;
Ophthalmic and Optometric Services; Rehabilitation and Therapeutic Services
(physical, occupational, art, recreational, and music therapy and assisting);
Miscellaneous Health Aides; Medical Dietetics; and Medical Illustration.
b) "Eligible program" means a specific health education
program that is fully accredited or approved or formally classified as a
candidate for accreditation or approval by a recognized accrediting body or, in
those cases where there is no appropriate accrediting body, is otherwise
determined by the Board of Higher Education to be eligible for funding.
c) "Illinois resident" is defined as follows:
1) For a student, except a medical resident, to qualify as an
Illinois resident, a student must be a lawful resident of the United States and
meet one of the following two requirements:
A) At least one parent, stepparent or court appointed guardian of
the student must reside in Illinois; or
B) The emancipated (self-supporting) student must have lived in
Illinois, in some capacity other than as a student at a postsecondary
educational institution, for a period of twelve continuous months immediately
prior to enrollment in an Illinois postsecondary educational institution.
2) For a medical resident to qualify as an Illinois resident, the
medical resident must be a lawful resident of the United States and meet the
following requirements:
A) The medical resident must be employed by a hospital affiliated
with and under the educational supervision of a public or private medical school
or college in Illinois; and
B) The medical resident must be either a graduate of an Illinois
medical school or college or a graduate of a high school, college or university
located in Illinois and a graduate of a medical school or college located within
the United States, the District of Columbia or the several territories.
3) The resident/non-resident category in which the student or
medical resident is placed at the time of initial matriculation will hold for
his or her entire residency.
d) "Minority" means a student having racial or ethnic
origin in one of the following groups:
1) Black (not of Hispanic origin) – A person having origins in
any of the Black racial groups of Africa.
2) Hispanic – A person of Mexican, Puerto Rican, Cuban, Central
or South American or other Spanish culture or origin, regardless of race.
3) American Indian or Alaskan Native – A person having origins in
any of the original peoples of North America, and who maintains cultural
identification through tribal affiliation or community recognition.
e) "Program priority" grants are based on State residents
enrolled in eligible programs that address public demand for health services,
workforce needs and shortages, and other programmatic priorities, such as sole
service providers, academic needs, or industry standards. (Section 4 of the
Act)
(Source: Amended at 30 Ill.
Reg. 7745, effective April 5, 2006)
 | TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1020
HEALTH SERVICES EDUCATION GRANTS ACT
SECTION 1020.40 GRANT RATES AND ALLOCATIONS
Section 1020.40 Grant Rates
and Allocations
a) Grant Rates
1) Illinois Resident Grants
|
Program
|
Annual
Grant Rate Per Enrollee
|
|
|
|
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Medicine
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4,500
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Dentistry
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3,500
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Optometry, Podiatry, or
Pharmacy
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2,200
|
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Allied Health or Nursing
|
|
|
Masters Level
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2,000
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Baccalaureate Level
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1,000
|
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Certificate/Associate/ Diploma Level
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500
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Medical Residency Programs
Affiliated with Public and Private Medical Schools
|
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Family Practice
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20,000
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Obstetrics/Gynecology
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7,500
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2) Minority Incentive Grants
|
Program
|
Annual
Grant Rate Per Enrollee
|
|
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Medicine
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4,500
|
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Dentistry
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3,500
|
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Optometry, Podiatry, or
Pharmacy
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2,200
|
|
Allied Health or Nursing
|
|
|
Masters Level
|
1,000
|
|
Baccalaureate Level
|
1,000
|
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Certificate/Associate/ Diploma Level
|
1,000
|
b) Grant Allocations.
1) Illinois Resident Grants and Minority Incentive Grants. Grant
allocations to institutions shall be determined annually, based upon funds
appropriated under the Act, the grant amounts specified in subsection (a), and
the actual number of Illinois resident enrollments eligible for grant support.
In the event that funding is not sufficient to support the payment of grants at
the annual grant rate, the grant rates shall be prorated on the basis of
eligible enrollments and available funding.
2) Program Priority Grants. Grant allocations to institutions
shall be determined annually based on funding designated for these grants, the
grant amounts specified in subsection (a), and the actual number of Illinois
residents eligible for grant support. These grants may be used to restore
reduced or prorated grant rates to the annual grant rates specified in subsection
(a).
(Source: Amended at 30 Ill.
Reg. 7745, effective April 5, 2006)
 | TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1020
HEALTH SERVICES EDUCATION GRANTS ACT
SECTION 1020.50 DETERMINATION OF ENROLLMENT
Section 1020.50
Determination of Enrollment
a) For all institutions except hospitals offering residency
programs, the first day of the fourth full week of classes of the fall term
shall be the date that the number of Illinois resident students enrolled and
attending shall be determined.
b) For hospitals offering residency programs, the first day of
August shall be the date that the number of filled resident positions shall be
determined.
c) For institutions offering medicine, dentistry, optometry,
podiatry, and pharmacy education programs:
1) Headcount enrollments shall be reported.
2) The maximum number of years a student may be counted for grant
purposes is four years.
3) A student repeating any portion of the program may be counted
only once in each of the four years.
d) For institutions offering allied health and nursing education
programs:
1) Full-time-equivalent (FTE) undergraduate or graduate Illinois
enrollment shall be reported. Undergraduate FTE enrollment shall be determined
by dividing the total credit hours (or equivalent) by 15. For masters level
programs, FTE enrollment shall be determined by dividing the total credit hours
by 12. Any fraction of the program's total FTE will be dropped.
2) For institutions which do not grant credit hours, the credit
hour value of each unit is obtained by dividing the number of units required
for a typical baccalaureate degree into 120 for semester hour equivalency or
180 for quarter hour equivalency.
3) For educational programs offered by hospitals, an FTE student
is a statistical unit based upon the typical full-time academic load. Of the
normal academic load, a student taking three-fourths will account for .75 FTE,
one- half will account for .5 FTE, and one-fourth will account for .25 FTE.
Any fraction of the program's total FTE will be dropped.
4) A student repeating any portion of a program may not be
counted for any repeated credit hours of the program.
e) For institutions offering undergraduate allied health and
nursing education programs, the classification of students by year shall be as
follows:
1) First year – less than 30 semester hours (45 quarter hours) or
the equivalent.
2) Second year – 30-59 semester hours (45-89 quarter hours) or
the equivalent.
3) Third year – 60-89 semester hours (90-134 quarter hours) or
the equivalent.
4) Fourth year – 90 or more semester hours (135 or more quarter
hours) or the equivalent.
f) For institutions offering allied health and nursing programs,
the following Illinois resident enrollments are eligible for funding:
1) Enrollments in all years of masters allied health and nursing
programs shall be eligible for funding.
2) Enrollments in the third and fourth years only of
baccalaureate allied health and nursing programs shall be eligible for funding.
3) Enrollments beyond the first year of diploma, associate or
certificate programs in allied health or nursing shall be eligible for funding
up to a maximum of two years.
g) For hospitals offering eligible residency programs in family
practice or obstetrics/gynecology affiliated with and under the educational
supervision of public or private medical schools or colleges, enrollments in
the first three years of such programs shall be eligible for funding.
(Source: Amended at 19 Ill. Reg. 928, effective January 13, 1995)
 | TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1020
HEALTH SERVICES EDUCATION GRANTS ACT
SECTION 1020.60 CONDITIONS FOR GRANTS
Section 1020.60 Conditions
for Grants
a) Application requirements. To be eligible for a grant under
this grant program, an institution shall submit the following documents:
1) A certification of enrollments and graduates for the previous
year.
2) A certification of enrollments for the current year.
3) A projection of future enrollments.
4) A certification of minority enrollments and graduates for the
previous year.
5) A certification of minority enrollments for the current year.
6) A projection of future minority enrollments.
7) A report on the persistence, graduation rates and location and
activity of the previous year's graduates.
8) Certification of compliance with an open policy with respect
to race, color, creed, sex and national origin.
9) An audit of grants received in the previous year performed by
an external auditor who is registered as a public accountant by the Illinois
Department of Professional Regulation. Section 1020.80 provides audit
guidelines for external auditors to conduct the audit and prepare the audit report.
10) An annual expenditure report detailing the use of grant
funds.
b) In the event that an audit or other evidence establishes that
an overpayment was made in a grant to an institution, one of the following
courses of action will be followed:
1) A reduction will be made on the amount of the institution's
grant in the following year.
2) A reimbursement to the State shall be required.
c) In the event that no audit is submitted, an institution shall
reimburse the State for the total amount of the grant.
d) Underpayments of a previous fiscal year's grant revealed by an
audit shall not be disbursed to an institution in subsequent year grants.
(Source: Amended at 30 Ill.
Reg. 7745, effective April 5, 2006)
 | TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1020
HEALTH SERVICES EDUCATION GRANTS ACT
SECTION 1020.70 APPLICATION FORMS
Section 1020.70 Application
Forms
a) Grant applications may be obtained from the Illinois Board of
Higher Education, 431 East Adams Street, Second Floor, Springfield, Illinois
62701-1404 or the Board's website at www.ibhe.org.
b) Completed applications must be submitted to the Board at the
address indicated in subsection (a) and must be received by the announced
deadline for the submission of applications, which shall not be less than 45
days from the announcement and release of application materials.
(Source: Amended at 30 Ill.
Reg. 7745, effective April 5, 2006)
 | TITLE 23: EDUCATION AND CULTURAL RESOURCES
SUBTITLE A: EDUCATION CHAPTER II: BOARD OF HIGHER EDUCATION
PART 1020
HEALTH SERVICES EDUCATION GRANTS ACT
SECTION 1020.80 AUDIT GUIDELINES
Section 1020.80 Audit
Guidelines
a) To fulfill the audit requirement in Section 1020.60(a)
institutions shall contract to perform an audit of grants received with an
external auditor who is registered as a public accountant by the Illinois
Department of Professional Regulation.
b) The auditor shall perform tests to determine whether the
institution has administrative control structures to provide reasonable
assurance that the enrollments claimed are accurate.
c) The auditor shall obtain a copy of the certification of
enrollment document(s) included with the application materials and a copy of
this Part. To verify enrollment the auditor shall perform tests of
institutional records to assure that information reported in the certification
of enrollment document(s) is true, accurate and meets the requirements of this
Part. Such tests should include at least the following steps:
1) Test residency status of students for compliance with the
Illinois Resident definitions;
2) For Illinois Resident Grants in medicine, dentistry,
optometry, podiatry, pharmacy, and residency training programs, test the number
of Illinois resident students enrolled and in record of attendance on the date
for the enrollment data and test the compliance with student eligibility
requirements.
3) For Illinois Resident Grants in allied health and nursing,
test the number of credit hours for Illinois resident students enrolled and
attending classes on the date of record for the enrollment data and test
compliance with student eligibility requirements;
4) For Minority Incentive Grants, test the students claimed for
compliance with the definition in Section 1020.30(d) for minority racial or
ethnic group and test for compliance with student eligibility requirements;
5) For all grants, test for compliance with program eligibility
requirements as specified in Section 1020.10(a)-(f) and 1020.30(b).
6) Trace the extensions and totals from the enrollment records to
the certification of enrollment document(s).
7) For medical residency grants, test the hospital eligibility as
to formal affiliation status with a public or private medical school or college
as specified in Section 1020.10(f).
(Source: Amended at 19 Ill. Reg. 928, effective January 13, 1995)
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