Public Act 097-0922
HB5650 EnrolledLRB097 20479 PJG 66015 b

    AN ACT concerning State government.
    Be it enacted by the People of the State of Illinois,
represented in the General Assembly:
    Section 1. Short title. This Act may be cited as the State
Vehicle Use Act.
    Section 5. Definitions. As used in this Act:
    "Constitutional officers" means the officers created under
Article V of the Illinois Constitution.
    "Department" means the Department of Central Management
    "Division of Vehicles" means the Division of Vehicles
within the Department of Central Management Services.
    "State agency" means all departments, officers,
commissions, boards, institutions, and bodies politic and
corporate of the State. "State agency" does not include the
judicial branch, including, without limitation, the several
courts of the State, the offices of the clerk of the supreme
court and the clerks of the appellate court, and the
Administrative Office of the Illinois Courts, the legislature
or its committees or commissions, or units of local government.
    "Vehicle" means any motor vehicle belonging to the State of
Illinois or any agency, board, commission, branch, or
department thereof or controlled thereby, including
automobiles, motorcycles, trucks, and other types of
automotive equipment.
    Section 10. Vehicle use officer; vehicle use policy.
    (a) Each State agency shall designate a vehicle use officer
to monitor the use of State-owned vehicles by that State
    (b) Each State agency, with the assistance of the vehicle
use officer, shall draft a vehicle use policy. All vehicle use
policies, other than those drafted by a constitutional officer,
shall be submitted to the Division of Vehicles within the
Department of Central Management Services and shall be made
publicly available on the Department's official Internet
website. A vehicle use officer for a constitutional officer
shall make the vehicle use policy publicly available on the
constitutional officer's official Internet website. A vehicle
use policy shall include the following:
        (1) a policy concerning take-home vehicles, including
    requirements for emergency use of take-home vehicles and
    restrictions on the use of take-home vehicles solely for
    commuting; and
        (2) procedures regarding daily vehicle use logs and
    mileage recording.
    Section 20. Mileage reimbursement. For cases in which a
State employee would otherwise use a State-owned vehicle but
uses his or her own vehicle instead, a State agency may
reimburse a State employee for automobile travel expenses in
accordance with the State Travel Regulations and Reimbursement
Rates adopted under Section 12-2 of the State Finance Act.
    Section 25. The Department of Central Management Services
Law of the Civil Administrative Code of Illinois is amended by
changing Section 405-280 as follows:
    (20 ILCS 405/405-280)  (was 20 ILCS 405/67.15)
    Sec. 405-280. State garages; passenger cars.
    (a) To supervise and administer all State garages used for
the repair, maintenance, or servicing of State-owned motor
vehicles except those operated by any State college or
university or by the Illinois Mathematics and Science Academy;
and to acquire, maintain, and administer the operation of the
passenger cars reasonably necessary to the operations of the
executive department of the State government. To this end, the
Department shall adopt regulations setting forth guidelines
for the acquisition, use, maintenance, and replacement of motor
vehicles, including the use of ethanol blended gasoline
whenever feasible, used by the executive department of State
government; shall occupy the space and take possession of the
personnel, facilities, equipment, tools, and vehicles that are
in the possession or under the administration of the former
Department of Administrative Services for these purposes on
July 13, 1982 (the effective date of Public Act 82-789); and
shall, from time to time, acquire any further, additional, and
replacement facilities, space, tools, and vehicles that are
reasonably necessary for the purposes described in this
    (b) The Department shall evaluate the availability and cost
of GPS systems that State agencies may be able to use to track
State-owned motor vehicles.
    (c) The Department shall distribute a spreadsheet or
otherwise make data entry available to each State agency to
facilitate the collection of data for publishing on the
Department's Internet website. Each State agency shall
cooperate with the Department in furnishing the data necessary
for the implementation of this subsection within the timeframe
specified by the Department. Each State agency shall be
responsible for the validity and accuracy of the data provided.
Beginning on July 1, 2013, the Department shall make available
to the public on its Internet website the following
        (1) vehicle cost data, organized by individual vehicle
    and by State agency, and including repair, maintenance,
    fuel, insurance, and other costs, as well as whether
    required vehicle inspections have been performed; and
        (2) an annual vehicle breakeven analysis, organized by
    individual vehicle and by State agency, comparing the
    number of miles a vehicle has been driven with the total
    cost of maintaining the vehicle.
    (d) Beginning on the effective date of this amendatory Act
of the 97th General Assembly, and notwithstanding any provision
of law to the contrary, the Department may not make any new
motor vehicle purchases until the Department sets forth
procedures to condition the purchase of new motor vehicles on
(i) a determination of need based on a breakeven analysis, and
(ii) a determination that no other available means, including
car sharing or rental agreements, would be more cost-effective
to the State. However, the Department may purchase motor
vehicles not meeting or exceeding a breakeven analysis only if
there is no alternative available to carry out agency work
functions and the purchase is approved by the Manager of the
Division of Vehicles upon the receipt of a written explanation
from the agency head of the operational needs justifying the
(Source: P.A. 91-239, eff. 1-1-00.)
    Section 99. Effective date. This Act takes effect January
1, 2013.