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90_SB0777sam001 LRB9003327DNsbam 1 AMENDMENT TO SENATE BILL 777 2 AMENDMENT NO. . Amend Senate Bill 777 by replacing 3 the title with the following: 4 "AN ACT to amend the State Finance Act by changing 5 Section 9.02."; and 6 by replacing everything after the enacting clause with the 7 following: 8 "Section 5. The State Finance Act is amended by changing 9 Section 9.02 as follows: 10 (30 ILCS 105/9.02) (from Ch. 127, par. 145c) 11 Sec. 9.02. Vouchers; signature; delegation; electronic 12 submission. 13 (a)(1) Any new contract or contract renewal in the 14 amount of $250,000 or more in a fiscal year, or any order 15 against a master contract in the amount of $250,000 or more 16 in a fiscal year, or any contract amendment or change to an 17 existing contract that increases the value of the contract to 18 or by $250,000 or more in a fiscal year, shall be signed or 19 approved in writing by the chief executive officer of the 20 agency, and shall also be signed or approved in writing by 21 the agency's chief legal counsel and chief fiscal officer. -2- LRB9003327DNsbam 1 If the agency does not have a chief legal counsel, the chief 2 executive officer of the agency shall designate in writing a 3 senior executive as the individual responsible for signature 4 or approval. 5 (2) No document identified in paragraph (1) may be filed 6 with the Comptroller, nor may any authorization for payment 7 pursuant to such documents be filed with the Comptroller, if 8 the required signatures or approvals are lacking. 9 (3) Any person who, with knowledge the signatures or 10 approvals required in paragraph (1) are lacking, either files 11 or directs another to file documents or payment 12 authorizations in violation of paragraph (2) shall be subject 13 to discipline up to and including discharge. 14 (4) Procurements shall not be artificially divided so as 15 to avoid the necessity of complying with paragraph (1). 16 (5) Each State agency shall develop and implement 17 procedures to ensure the necessary signatures or approvals 18 are obtained. Each State agency may establish, maintain and 19 follow procedures that are more restrictive that those 20 required herein. 21 (6) This subsection (a) applies to all State agencies as 22 defined in Section 1-7 of the Illinois State Auditing Act. 23 (b)(1)
(a)Every voucher, as submitted by the agency or 24 office in which it originates, shall bear (i) (1)the 25 signature of the officer responsible for approving and 26 certifying vouchers under this Act and (ii) (2)if authority 27 to sign the responsible officer's name has been properly 28 delegated, also the signature of the person actually signing 29 the voucher. 30 (2) (b)When an officer delegates authority to approve 31 and certify vouchers, he shall send a copy of such 32 authorization containing the signature of the person to whom 33 delegation is made to each office that checks or approves 34 such vouchers and to the State Comptroller. Such delegation -3- LRB9003327DNsbam 1 may be general or limited. If the delegation is limited, the 2 authorization shall designate the particular types of 3 vouchers that the person is authorized to approve and 4 certify. 5 (3) When any delegation of authority hereunder is 6 revoked, a copy of the revocation of authority shall be sent 7 to the Comptroller and to each office to which a copy of the 8 authorization was sent. 9 The Comptroller may require State agencies to maintain 10 signature documents and records of delegations of voucher 11 signature authority and revocations of those delegations, 12 instead of transmitting those documents to the Comptroller. 13 The Comptroller may inspect such documents and records at any 14 time. 15 (c) The Comptroller may authorize the submission of 16 vouchers through electronic transmissions, on magnetic tape, 17 or otherwise. 18 (Source: P.A. 89-360, eff. 8-17-95.) 19 Section 99. Effective date. This Act takes effect upon 20 becoming law.".
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