(5 ILCS 120/2) (from Ch. 102, par. 42)
Sec. 2. Open meetings.
(a) Openness required. All meetings of public
bodies shall be open to the public unless excepted in subsection (c)
and closed in accordance with Section 2a.
(b) Construction of exceptions. The exceptions contained in subsection
(c) are in derogation of the requirement that public bodies
meet in the open, and therefore, the exceptions are to be strictly
construed, extending only to subjects clearly within their scope.
The exceptions authorize but do not require the holding of
a closed meeting to discuss a subject included within an enumerated exception.
(c) Exceptions. A public body may hold closed meetings to consider the
following subjects:
(1) The appointment, employment, compensation,
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discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
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(2) Collective negotiating matters between the
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public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
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(3) The selection of a person to fill a public
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office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.
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(4) Evidence or testimony presented in open hearing,
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or in closed hearing where specifically authorized by law, to a quasi‑adjudicative body, as defined in this Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning.
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(5) The purchase or lease of real property for the
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use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired.
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(6) The setting of a price for sale or lease of
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property owned by the public body.
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(7) The sale or purchase of securities, investments,
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(8) Security procedures and the use of personnel and
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equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property.
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(9) Student disciplinary cases.
(10) The placement of individual students in special
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education programs and other matters relating to individual students.
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(11) Litigation, when an action against, affecting
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or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
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(12) The establishment of reserves or settlement of
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claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool of which the public body is a member.
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(13) Conciliation of complaints of discrimination in
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the sale or rental of housing, when closed meetings are authorized by the law or ordinance prescribing fair housing practices and creating a commission or administrative agency for their enforcement.
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(14) Informant sources, the hiring or assignment of
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undercover personnel or equipment, or ongoing, prior or future criminal investigations, when discussed by a public body with criminal investigatory responsibilities.
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(15) Professional ethics or performance when
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considered by an advisory body appointed to advise a licensing or regulatory agency on matters germane to the advisory body's field of competence.
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(16) Self evaluation, practices and procedures or
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professional ethics, when meeting with a representative of a statewide association of which the public body is a member.
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(17) The recruitment, credentialing, discipline or
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formal peer review of physicians or other health care professionals for a hospital, or other institution providing medical care, that is operated by the public body.
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(18) Deliberations for decisions of the Prisoner
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(19) Review or discussion of applications received
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under the Experimental Organ Transplantation Procedures Act.
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(20) The classification and discussion of matters
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classified as confidential or continued confidential by the State Government Suggestion Award Board.
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(21) Discussion of minutes of meetings lawfully
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closed under this Act, whether for purposes of approval by the body of the minutes or semi‑annual review of the minutes as mandated by Section 2.06.
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(22) Deliberations for decisions of the State
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Emergency Medical Services Disciplinary Review Board.
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(23) The operation by a municipality of a municipal
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utility or the operation of a municipal power agency or municipal natural gas agency when the discussion involves (i) contracts relating to the purchase, sale, or delivery of electricity or natural gas or (ii) the results or conclusions of load forecast studies.
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(24) Meetings of a residential health care facility
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resident sexual assault and death review team or the Executive Council under the Abuse Prevention Review Team Act.
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(d) Definitions. For purposes of this Section:
"Employee" means a person employed by a public body whose relationship
with the public body constitutes an employer‑employee relationship under
the usual common law rules, and who is not an independent contractor.
"Public office" means a position created by or under the
Constitution or laws of this State, the occupant of which is charged with
the exercise of some portion of the sovereign power of this State. The term
"public office" shall include members of the public body, but it shall not
include organizational positions filled by members thereof, whether
established by law or by a public body itself, that exist to assist the
body in the conduct of its business.
"Quasi‑adjudicative body" means an administrative body charged by law or
ordinance with the responsibility to conduct hearings, receive evidence or
testimony and make determinations based
thereon, but does not include
local electoral boards when such bodies are considering petition challenges.
(e) Final action. No final action may be taken at a closed meeting.
Final action shall be preceded by a public recital of the nature of the
matter being considered and other information that will inform the
public of the business being conducted.
(Source: P.A. 94‑931, eff. 6‑26‑06; 95‑185, eff. 1‑1‑08.)
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(5 ILCS 120/2.06) (from Ch. 102, par. 42.06)
Sec. 2.06. Minutes. (a) All public bodies shall keep written minutes of all their
meetings, whether open or closed,
and a verbatim
record of all their closed meetings in the form of an audio or video recording.
Minutes
shall include, but need not be limited to:
(1) the date, time and place of the meeting;
(2) the members of the public body recorded as
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either present or absent and whether the members were physically present or present by means of video or audio conference; and
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(3) a summary of discussion on all matters proposed,
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deliberated, or decided, and a record of any votes taken.
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(b) The minutes of meetings open to the public shall be available for
public inspection within 7 days of the approval of such minutes by the public
body. Beginning July 1, 2006, at the time it complies with the other requirements of this subsection, a public body that has a website that the full‑time staff of the public body maintains shall post the minutes of a regular meeting of its governing body open to the public on the public body's website within 7 days of the approval of the minutes by the public body. Beginning July 1, 2006, any minutes of meetings open to the public posted on the public body's website shall remain posted on the website for at least 60 days after their initial posting.
(c) The verbatim record may be destroyed without notification to or the
approval of a records commission or the State Archivist under the Local Records
Act or the State Records Act no less than 18 months after the completion of the
meeting recorded but only after:
(1) the public body approves the destruction of a
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particular recording; and
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(2) the public body approves minutes of the closed
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meeting that meet the written minutes requirements of subsection (a) of this Section.
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(d) Each public body shall periodically, but no less than
semi‑annually,
meet to review minutes of all closed meetings. At such
meetings a determination shall be made, and reported in an open session that
(1) the need for confidentiality still exists as to all or part of those
minutes or (2) that the minutes or portions thereof no
longer require
confidential
treatment and are available for public inspection. The failure of a public body to strictly comply with the semi‑annual review of closed session written minutes, whether before or after the effective date of this amendatory Act of the 94th General Assembly, shall not cause the written minutes or related verbatim record to become public or available for inspection in any judicial proceeding, other than a proceeding involving an alleged violation of this Act, if the public body, within 60 days of discovering its failure to strictly comply with the technical requirements of this subsection, reviews the closed session minutes and determines and thereafter reports in open session that either (1) the need for confidentiality still exists as to all or part of the minutes or verbatim record, or (2) that the minutes or recordings or portions thereof no longer require confidential treatment and are available for public inspection.
(e) Unless the public body has made a determination that the verbatim
recording no longer requires confidential treatment or otherwise consents to
disclosure, the verbatim record of a meeting closed to the public shall not be
open for public inspection or subject to discovery in any administrative
or judicial proceeding other than one brought to enforce this Act. In the case of a civil
action brought to enforce this Act, the court, if the judge believes such an examination is necessary, must conduct such in camera
examination of the verbatim record as it finds appropriate in order to
determine whether there has been a violation of this Act. In the case of a
criminal proceeding, the court may conduct an
examination in order to
determine what portions, if any, must be made available to the parties for use
as evidence in the prosecution. Any such initial inspection must be held in camera. If the court
determines that a complaint or suit brought for noncompliance under this Act
is valid it may, for the purposes of discovery, redact from the minutes of the
meeting closed to the public any information deemed to qualify under the
attorney‑client privilege. The provisions of this subsection do not supersede
the privacy or confidentiality provisions of State or federal law.
(f) Minutes of meetings closed to the public shall be available only after
the public body determines that it is no longer necessary to protect the public
interest or the privacy of an individual by keeping them confidential.
(Source: P.A. 93‑523, eff. 1‑1‑04; 93‑974, eff. 1‑1‑05; 94‑28, eff. 1‑1‑06; 94‑542, eff. 8‑10‑05; 94‑1058, eff. 1‑1‑07.)
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