(105 ILCS 10/2)
(from Ch. 122, par. 50-2)
As used in this Act,
(a) "Student" means any person enrolled or previously enrolled in a school.
(b) "School" means any public preschool, day care center,
kindergarten, nursery, elementary or secondary educational institution,
vocational school, special educational facility or any other elementary or
secondary educational agency or institution and any person, agency or
institution which maintains school student records from more than one school,
but does not include a private or non-public school.
(c) "State Board" means the State Board of Education.
(d) "School Student Record" means any writing or
other recorded information concerning a student
and by which a student may be individually identified,
maintained by a school or at its direction or by an employee of a
school, regardless of how or where the information is stored.
The following shall not be deemed school student records under
this Act: writings or other recorded information maintained by an
employee of a school or other person at the direction of a school for his or
her exclusive use; provided that all such writings and other recorded
information are destroyed not later than the student's graduation or permanent
withdrawal from the school; and provided further that no such records or
recorded information may be released or disclosed to any person except a person
designated by the school as
a substitute unless they are first incorporated
in a school student record and made subject to all of the
provisions of this Act.
School student records shall not include information maintained by
law enforcement professionals working in the school.
(e) "Student Permanent Record" means the minimum personal
information necessary to a school in the education of the student
and contained in a school student record. Such information
may include the student's name, birth date, address, grades
and grade level, parents' names and addresses, attendance
records, and such other entries as the State Board may
require or authorize.
(f) "Student Temporary Record" means all information contained in
a school student record but not contained in
the student permanent record. Such information may include
family background information, intelligence test scores, aptitude
test scores, psychological and personality test results, teacher
evaluations, and other information of clear relevance to the
education of the student, all subject to regulations of the State Board.
The information shall include information provided under Section 8.6 of the
Abused and Neglected Child Reporting Act.
In addition, the student temporary record shall include information regarding
serious disciplinary infractions that resulted in expulsion, suspension, or the
imposition of punishment or sanction. For purposes of this provision, serious
disciplinary infractions means: infractions involving drugs, weapons, or bodily
harm to another.
(g) "Parent" means a person who is the natural parent of the
student or other person who has the primary responsibility for the
care and upbringing of the student. All rights and privileges accorded
to a parent under this Act shall become exclusively those of the student
upon his 18th birthday, graduation from secondary school, marriage
or entry into military service, whichever occurs first. Such
rights and privileges may also be exercised by the student
at any time with respect to the student's permanent school record.
(Source: P.A. 92-295, eff. 1-1-02.)
(105 ILCS 10/5)
(from Ch. 122, par. 50-5)
(a) A parent or any person specifically designated as
a representative by a parent shall have the right to inspect and
copy all school student permanent and temporary records of that
parent's child. A student shall have the right to inspect and copy
his or her school student permanent record. No person who is prohibited
by an order of protection from inspecting or obtaining school records of a
student pursuant to the Illinois Domestic Violence Act of 1986, as now or
hereafter amended, shall have any right of access to, or inspection of, the
school records of that student. If a school's principal or person with
like responsibilities or his designee has knowledge of such order of
protection, the school shall prohibit access or inspection of the student's
school records by such person.
(b) Whenever access to any person is granted pursuant
to paragraph (a) of this Section, at the option of either the parent or the school
a qualified professional, who may be a psychologist, counsellor or
other advisor, and who may be an employee of the school or employed
by the parent, may be present to interpret the information contained
in the student temporary record. If the school requires that a
professional be present, the school shall secure and bear any cost of the
presence of the professional. If the parent so requests, the school
shall secure and bear any cost of the presence of a professional
employed by the school.
(c) A parent's or student's request to inspect and copy records,
or to allow a specifically designated representative to inspect and
copy records, must be granted within a reasonable time, and in no case later
than 10 business days after the date of receipt of such request by the
official records custodian.
(c-5) The time for response under this Section may be extended by the school district by not more than 5 business days from the original due date for any of the following reasons:
(1) the requested records are stored in whole or in
part at other locations than the office having charge of the requested records;
(2) the request requires the collection of a
substantial number of specified records;
(3) the request is couched in categorical terms and
requires an extensive search for the records responsive to it;
(4) the requested records have not been located in
the course of routine search and additional efforts are being made to locate them;
(5) the request for records cannot be complied with
by the school district within the time limits prescribed by subsection (c) of this Section without unduly burdening or interfering with the operations of the school district; or
(6) there is a need for consultation, which shall be
conducted with all practicable speed, with another public body or school district or among 2 or more components of a public body or school district having a substantial interest in the determination or in the subject matter of the request.
The person making a request and the school district may agree in writing to extend the time for compliance for a period to be determined by the parties. If the requester and the school district agree to extend the period for compliance, a failure by the school district to comply with any previous deadlines shall not be treated as a denial of the request for the records.
(d) The school may charge its reasonable costs for the
copying of school student records, not to exceed the amounts fixed
in schedules adopted by the State Board, to any person permitted
to copy such records, except that no parent or student shall be
denied a copy of school student records as permitted under this
Section 5 for inability to bear the cost of such copying.
(e) Nothing contained in this Section 5 shall make
available to a parent or student confidential letters and
statements of recommendation furnished in connection with
applications for employment to a post-secondary educational
institution or the receipt of an honor or honorary recognition,
provided such letters and statements are not used for purposes
other than those for which they were specifically intended, and
(1) were placed in a school student record prior to
(2) the student has waived access thereto after being
advised of his right to obtain upon request the names of all such persons making such confidential recommendations.
(f) Nothing contained in this Act shall be construed to
impair or limit the confidentiality of:
(1) Communications otherwise protected by law as
privileged or confidential, including but not limited to, information communicated in confidence to a physician, psychologist or other psychotherapist, school social worker, school counselor, school psychologist, or school social worker, school counselor, or school psychologist intern who works under the direct supervision of a school social worker, school counselor, or school psychologist; or
(2) Information which is communicated by a student or
parent in confidence to school personnel; or
(3) Information which is communicated by a student,
parent, or guardian to a law enforcement professional working in the school, except as provided by court order.
(g) No school employee shall be subjected to adverse employment action, the threat of adverse employment action, or any manner of discrimination
because the employee is acting or has acted to protect communications as privileged or confidential pursuant to applicable provisions of State or federal law or rule or regulation.
(Source: P.A. 100-532, eff. 9-22-17.)
(105 ILCS 10/6)
(from Ch. 122, par. 50-6)
(a) No school student records or information
contained therein may be released, transferred, disclosed or otherwise
disseminated, except as follows:
(1) to a parent or student or person specifically
designated as a representative by a parent, as provided in paragraph (a) of Section 5;
(2) to an employee or official of the school or
school district or State Board with current demonstrable educational or administrative interest in the student, in furtherance of such interest;
(3) to the official records custodian of another
school within Illinois or an official with similar responsibilities of a school outside Illinois, in which the student has enrolled, or intends to enroll, upon the request of such official or student;
(4) to any person for the purpose of research,
statistical reporting, or planning, provided that such research, statistical reporting, or planning is permissible under and undertaken in accordance with the federal Family Educational Rights and Privacy Act (20 U.S.C. 1232g);
(5) pursuant to a court order, provided that the
parent shall be given prompt written notice upon receipt of such order of the terms of the order, the nature and substance of the information proposed to be released in compliance with such order and an opportunity to inspect and copy the school student records and to challenge their contents pursuant to Section 7;
(6) to any person as specifically required by State
(6.5) to juvenile authorities when necessary for the
discharge of their official duties who request information prior to adjudication of the student and who certify in writing that the information will not be disclosed to any other party except as provided under law or order of court. For purposes of this Section "juvenile authorities" means: (i) a judge of the circuit court and members of the staff of the court designated by the judge; (ii) parties to the proceedings under the Juvenile Court Act of 1987 and their attorneys; (iii) probation officers and court appointed advocates for the juvenile authorized by the judge hearing the case; (iv) any individual, public or private agency having custody of the child pursuant to court order; (v) any individual, public or private agency providing education, medical or mental health service to the child when the requested information is needed to determine the appropriate service or treatment for the minor; (vi) any potential placement provider when such release is authorized by the court for the limited purpose of determining the appropriateness of the potential placement; (vii) law enforcement officers and prosecutors; (viii) adult and juvenile prisoner review boards; (ix) authorized military personnel; (x) individuals authorized by court;
(7) subject to regulations of the State Board, in
connection with an emergency, to appropriate persons if the knowledge of such information is necessary to protect the health or safety of the student or other persons;
(8) to any person, with the prior specific dated
written consent of the parent designating the person to whom the records may be released, provided that at the time any such consent is requested or obtained, the parent shall be advised in writing that he has the right to inspect and copy such records in accordance with Section 5, to challenge their contents in accordance with Section 7 and to limit any such consent to designated records or designated portions of the information contained therein;
(9) to a governmental agency, or social service
agency contracted by a governmental agency, in furtherance of an investigation of a student's school attendance pursuant to the compulsory student attendance laws of this State, provided that the records are released to the employee or agent designated by the agency;
(10) to those SHOCAP committee members who fall
within the meaning of "state and local officials and authorities", as those terms are used within the meaning of the federal Family Educational Rights and Privacy Act, for the purposes of identifying serious habitual juvenile offenders and matching those offenders with community resources pursuant to Section 5-145 of the Juvenile Court Act of 1987, but only to the extent that the release, transfer, disclosure, or dissemination is consistent with the Family Educational Rights and Privacy Act;
(11) to the Department of Healthcare and Family
Services in furtherance of the requirements of Section 2-3.131, 3-14.29, 10-28, or 34-18.26 of the School Code or Section 10 of the School Breakfast and Lunch Program Act; or
(12) to the State Board or another State government
agency or between or among State government agencies in order to evaluate or audit federal and State programs or perform research and planning, but only to the extent that the release, transfer, disclosure, or dissemination is consistent with the federal Family Educational Rights and Privacy Act (20 U.S.C. 1232g).
(b) No information may be released pursuant to subparagraph (3) or
(6) of paragraph (a) of this Section 6 unless the parent receives
prior written notice of the nature and substance of the information
proposed to be released, and an opportunity to inspect
and copy such records in accordance with Section 5 and to
challenge their contents in accordance with Section 7. Provided, however,
that such notice shall be sufficient if published in a local newspaper of
general circulation or other publication directed generally to the parents
involved where the proposed release of information is pursuant to
subparagraph (6) of paragraph (a) of this Section 6 and relates to more
than 25 students.
(c) A record of any release of information pursuant
to this Section must be made and kept as a part of the
school student record and subject to the access granted by Section 5.
Such record of release shall be maintained for the life of the
school student records and shall be available only to the parent
and the official records custodian.
Each record of release shall also include:
(1) the nature and substance of the information
(2) the name and signature of the official records
custodian releasing such information;
(3) the name of the person requesting such
information, the capacity in which such a request has been made, and the purpose of such request;
(4) the date of the release; and
(5) a copy of any consent to such release.
(d) Except for the student and his parents, no person
to whom information is released pursuant to this Section
and no person specifically designated as a representative by a parent
may permit any other person to have access to such information without a prior
consent of the parent obtained in accordance with the requirements
of subparagraph (8) of paragraph (a) of this Section.
(e) Nothing contained in this Act shall prohibit the
publication of student directories which list student names, addresses
and other identifying information and similar publications which
comply with regulations issued by the State Board.
(Source: P.A. 99-78, eff. 7-20-15.)