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(30 ILCS 500/40-20)
Request for information.
(a) Conditions for use. Leases shall be procured by request
for information except as
otherwise provided in Section 40-15.
(b) Form. A request for information shall be issued and
(1) the type of property to be leased;
(2) the proposed uses of the property;
(3) the duration of the lease;
(4) the preferred location of the property; and
(5) a general description of the configuration
(c) Public notice. Public notice of the request for
information for the availability of real
property to lease shall be published in the appropriate volume of the Illinois
Procurement Bulletin at least 14 calendar days before
the date set forth in the request for receipt of responses and
shall also be published in similar
manner in a newspaper of general circulation in the community or
communities where the using
agency is seeking space.
(d) Response. The request for information response shall
consist of written information
sufficient to show that the respondent can meet minimum criteria
set forth in the request. State
purchasing officers may enter into discussions with respondents
for the purpose of clarifying
State needs and the information supplied by the respondents. On
the basis of the information
supplied and discussions, if any, a State purchasing officer shall
make a written determination
identifying the responses that meet the minimum criteria set forth
in the request for information.
Negotiations shall be entered into with all qualified respondents
for the purpose of securing a
lease that is in the best interest of the State. A written report
of the negotiations shall be
retained in the lease files and shall include the reasons for the
final selection. All leases shall
be reduced to writing; one copy shall be filed with the Comptroller in accordance with the provisions
of Section 20-80, and one copy shall be filed with the Board.
When the lowest response by price is not selected, the State purchasing
officer shall forward to the chief procurement officer, along with the lease,
notice of the identity of the lowest respondent by price and written reasons
for the selection of a different response. The chief procurement officer shall
publish the written reasons in the next volume of the Illinois Procurement
(e) Board review. Upon receipt of (1) any proposed lease of real property of 10,000 or more square feet or (2) any proposed lease of real property with annual rent payments of $100,000 or more, the Procurement Policy Board shall have 30 calendar days to review the proposed lease. If the Board does not object in writing within 30 calendar days, then the proposed lease shall become effective according to its terms as submitted. The leasing agency shall make any and all materials available to the Board to assist in the review process.
(Source: P.A. 98-1076, eff. 1-1-15