(30 ILCS 105/13.3)
(from Ch. 127, par. 149.3)
Petty cash funds; purchasing cards.
(a) Any State agency may establish and maintain petty cash
funds for the purpose of making change, purchasing items of small cost,
payment of postage due, and for other nominal expenditures which cannot
be administered economically and efficiently through customary procurement
Petty cash funds may be established and maintained from moneys which
are appropriated to the agency for Contractual Services. In the case of
an agency which receives a single appropriation for its ordinary and
contingent expenses, the agency may establish a petty cash fund from the
Before the establishment of any petty cash fund, the agency shall
submit to the State Comptroller a survey of the need for the fund. The
survey shall also establish that sufficient internal accounting controls
exist. The Comptroller shall investigate such need and if he determines
that it exists and that adequate accounting controls exist, shall
approve the establishment of the fund. The Comptroller shall have the
power to revoke any approval previously made under this Section.
Petty cash funds established under this Section shall be operated and
maintained on the imprest system and no fund shall exceed $1,000, except that
the Department of Revenue may maintain a fund not exceeding $2,000 for each Department of Revenue facility and the Secretary of State may maintain a fund of not exceeding $2,000 for each
Chicago Motor Vehicle Facility, each Springfield Public Service Facility, and
the Motor Vehicle Facilities in Champaign, Decatur, Marion, Naperville, Peoria,
Rockford, Granite City, Quincy, and Carbondale, to be used solely for the
purpose of making change. Except for purchases made by procurement card as
provided in subsection (b) of this Section, single transactions shall be
limited to amounts less
than $100, and all transactions occurring in the fund shall be reported and
accounted for as may be provided in the uniform accounting system developed by
the State Comptroller and the rules and regulations implementing that
accounting system. All amounts in any such fund of less than $1,000 but over
$100 shall be kept in a checking account in a bank, or savings and loan
association or trust company which is insured by the United States government
or any agency of the United States government, except that in funds maintained
in each Department of Revenue Facility, Chicago Motor Vehicle Facilities, each Springfield Public Service Facility,
and the Motor Vehicle Facilities in Champaign, Decatur, Marion, Naperville,
Peoria, Rockford, Granite City, Quincy, and Carbondale, all amounts in the fund
may be retained on the premises of such facilities.
No bank or savings and loan association shall receive public funds as
permitted by this Section, unless it has complied with the requirements
established pursuant to Section 6 of "An Act relating to certain
investments of public funds by public agencies", approved July 23, 1943, as
now or hereafter amended.
An internal audit shall be performed of any petty cash fund which
receives reimbursements of more than $5,000 in a fiscal year.
Upon succession in the custodianship of any petty cash fund, both the
former and successor custodians shall sign a statement, in triplicate,
showing the exact status of the fund at the time of the transfer. The
original copy shall be kept on file in the office wherein the fund
exists, and each signer shall be entitled to retain one copy.
(b) The Comptroller may provide by rule for the use of purchasing cards by
State agencies to pay for purchases that otherwise may be paid out of the
agency's petty cash fund. Any rule adopted hereunder shall impose a single
transaction limit, which shall not be greater than $500.
The rules of the Comptroller may include but shall not be limited to:
(1) standards for the issuance of purchasing cards to
(c) As used in this Section, "State agency" means any department,
officer, authority, public corporation, quasi-public corporation,
commission, board, institution, State college or university, or other
public agency created by the State, other than units of local government
and school districts.
(Source: P.A. 98-496, eff. 1-1-14; 98-904, eff. 8-15-14.)