Full Text of HB1373 97th General Assembly
HB1373ham002 97TH GENERAL ASSEMBLY | Rep. Franco Coladipietro Filed: 4/1/2011
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| 1 | | AMENDMENT TO HOUSE BILL 1373
| 2 | | AMENDMENT NO. ______. Amend House Bill 1373 by replacing | 3 | | everything after the enacting clause with the following:
| 4 | | "Section 5. The State Records Act is amended by changing | 5 | | Section 16 as follows:
| 6 | | (5 ILCS 160/16) (from Ch. 116, par. 43.19)
| 7 | | Sec. 16. There is created the State Records Commission. The | 8 | | Commission shall consist of the following State officials or | 9 | | their
authorized representatives: the Secretary of State, who | 10 | | shall act as chairman; the State Historian, who shall
serve
as | 11 | | secretary; the State Treasurer; the
Director of Central | 12 | | Management Services;
the
Attorney General; and the State
| 13 | | Comptroller. The Commission shall meet whenever called
by the | 14 | | chairman, who shall have no vote on matters considered by the
| 15 | | Commission.
It shall be the duty of the Commission to determine | 16 | | what records no longer
have any administrative, fiscal, legal, |
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| 1 | | research, or historical value and
should
be destroyed or | 2 | | disposed of otherwise. The Commission may make recommendations | 3 | | to the Secretary of State concerning policies, guidelines, and | 4 | | best practices for addressing electronic records management | 5 | | issues as authorized under Section 37 of the Government | 6 | | Electronic Records Act.
| 7 | | (Source: P.A. 92-866, eff. 1-3-03.)
| 8 | | Section 10. The Government Electronic Records Act is | 9 | | amended by changing Section 10 and adding Section 37 as | 10 | | follows: | 11 | | (20 ILCS 35/10)
| 12 | | Sec. 10. Definitions. | 13 | | "Commission" means the State Records Commission created | 14 | | under Section 16 of the State Records Act. | 15 | | "Board" means the Electronic Records Advisory Board. | 16 | | "Electronic transfer" means transfer of documents or | 17 | | reports by electronic means. Appropriate electronic transfer | 18 | | includes, but is not limited to, transfer by electronic mail, | 19 | | facsimile transmission, or posting downloadable versions on an | 20 | | Internet website, with electronic notice of the posting. | 21 | | "Government agency" means all parts, boards, and | 22 | | commissions of the executive branch of the State government | 23 | | including, but not limited to, State colleges and universities | 24 | | and their governing boards and all departments established by |
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| 1 | | the Civil Administrative Code of Illinois. | 2 | | "Record" has the meaning ascribed to it in the Illinois | 3 | | State Records Act (5 ILCS 160/).
| 4 | | (Source: P.A. 96-1363, eff. 7-28-10.) | 5 | | (20 ILCS 35/37 new) | 6 | | Sec. 37. Recommendations concerning electronic records | 7 | | management issues. The State Records Commission may make | 8 | | recommendations to the Secretary of State concerning policies, | 9 | | guidelines, and best practices for addressing electronic | 10 | | records management issues. After receiving recommendations | 11 | | from the Commission, the Secretary of State shall, as soon as | 12 | | practical, post the Commission's recommendations on its | 13 | | official Internet website and distribute those recommendations | 14 | | to all government agencies. | 15 | | (20 ILCS 35/30 rep.) | 16 | | (20 ILCS 35/40 rep.) | 17 | | Section 15. The Government Electronic Records Act is | 18 | | amended by repealing Sections 30 and 40.
| 19 | | Section 99. Effective date. This Act takes effect upon | 20 | | becoming law.".
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