Sen. David Koehler

Filed: 4/3/2024

 

 


 

 


 
10300SB3166sam001LRB103 37559 RJT 71584 a

1
AMENDMENT TO SENATE BILL 3166

2    AMENDMENT NO. ______. Amend Senate Bill 3166 by replacing
3everything after the enacting clause with the following:
 
4    "Section 5. The Illinois School Student Records Act is
5amended by changing Sections 2 and 5 as follows:
 
6    (105 ILCS 10/2)  (from Ch. 122, par. 50-2)
7    (Text of Section before amendment by P.A. 102-466)
8    Sec. 2. As used in this Act:
9    (a) "Student" means any person enrolled or previously
10enrolled in a school.
11    (b) "School" means any public preschool, day care center,
12kindergarten, nursery, elementary or secondary educational
13institution, vocational school, special educational facility
14or any other elementary or secondary educational agency or
15institution and any person, agency or institution which
16maintains school student records from more than one school,

 

 

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1but does not include a private or non-public school.
2    (c) "State Board" means the State Board of Education.
3    (d) "School Student Record" means any writing or other
4recorded information concerning a student and by which a
5student may be individually identified, maintained by a school
6or at its direction or by an employee of a school, regardless
7of how or where the information is stored. The following shall
8not be deemed school student records under this Act: writings
9or other recorded information maintained by an employee of a
10school or other person at the direction of a school for his or
11her exclusive use; provided that all such writings and other
12recorded information are destroyed not later than the
13student's graduation or permanent withdrawal from the school;
14and provided further that no such records or recorded
15information may be released or disclosed to any person except
16a person designated by the school as a substitute unless they
17are first incorporated in a school student record and made
18subject to all of the provisions of this Act. School student
19records shall not include information maintained by law
20enforcement professionals working in the school.
21    (e) "Student Permanent Record" means the minimum personal
22information necessary to a school in the education of the
23student and contained in a school student record. Such
24information may include the student's name, birth date,
25address, grades and grade level, parents' names and addresses,
26attendance records, a special education summary of performance

 

 

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1form, and such other entries as the State Board may require or
2authorize.
3    (f) "Student Temporary Record" means all information
4contained in a school student record but not contained in the
5student permanent record. Such information may include family
6background information, intelligence test scores, aptitude
7test scores, psychological and personality test results,
8teacher evaluations, and other information of clear relevance
9to the education of the student, all subject to regulations of
10the State Board. The information shall include information
11provided under Section 8.6 of the Abused and Neglected Child
12Reporting Act and information contained in service logs
13maintained by a local education agency under subsection (d) of
14Section 14-8.02f of the School Code. In addition, the student
15temporary record shall include information regarding serious
16disciplinary infractions that resulted in expulsion,
17suspension, or the imposition of punishment or sanction. For
18purposes of this provision, serious disciplinary infractions
19means: infractions involving drugs, weapons, or bodily harm to
20another.
21    (g) "Parent" means a person who is the natural parent of
22the student or other person who has the primary responsibility
23for the care and upbringing of the student. All rights and
24privileges accorded to a parent under this Act shall become
25exclusively those of the student upon his 18th birthday,
26graduation from secondary school, marriage or entry into

 

 

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1military service, whichever occurs first. Such rights and
2privileges may also be exercised by the student at any time
3with respect to the student's permanent school record.
4    (h) "Department" means the Department of Children and
5Family Services.
6(Source: P.A. 101-515, eff. 8-23-19; 102-199, eff. 7-1-22;
7102-558, eff. 8-20-21; 102-813, eff. 5-13-22.)
 
8    (Text of Section after amendment by P.A. 102-466)
9    Sec. 2. As used in this Act:
10    (a) "Student" means any person enrolled or previously
11enrolled in a school.
12    (b) "School" means any public preschool, day care center,
13kindergarten, nursery, elementary or secondary educational
14institution, vocational school, special educational facility
15or any other elementary or secondary educational agency or
16institution and any person, agency or institution which
17maintains school student records from more than one school,
18but does not include a private or non-public school.
19    (c) "State Board" means the State Board of Education.
20    (d) "School Student Record" means any writing or other
21recorded information concerning a student and by which a
22student may be individually identified, maintained by a school
23or at its direction or by an employee of a school, regardless
24of how or where the information is stored. The following shall
25not be deemed school student records under this Act: writings

 

 

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1or other recorded information maintained by an employee of a
2school or other person at the direction of a school for his or
3her exclusive use; provided that all such writings and other
4recorded information are destroyed not later than the
5student's graduation or permanent withdrawal from the school;
6and provided further that no such records or recorded
7information may be released or disclosed to any person except
8a person designated by the school as a substitute unless they
9are first incorporated in a school student record and made
10subject to all of the provisions of this Act. School student
11records shall not include information maintained by law
12enforcement professionals working in the school.
13    (e) "Student Permanent Record" means the minimum personal
14information necessary to a school in the education of the
15student and contained in a school student record. Such
16information may include the student's name, birth date,
17address, grades and grade level, parents' names and addresses,
18attendance records, a special education summary of performance
19form, and such other entries as the State Board may require or
20authorize.
21    (f) "Student Temporary Record" means all information
22contained in a school student record but not contained in the
23student permanent record. Such information may include family
24background information, intelligence test scores, aptitude
25test scores, psychological and personality test results,
26teacher evaluations, and other information of clear relevance

 

 

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1to the education of the student, all subject to regulations of
2the State Board. The information shall include all of the
3following:
4        (1) Information provided under Section 8.6 of the
5    Abused and Neglected Child Reporting Act and information
6    contained in service logs maintained by a local education
7    agency under subsection (d) of Section 14-8.02f of the
8    School Code.
9        (2) Information regarding serious disciplinary
10    infractions that resulted in expulsion, suspension, or the
11    imposition of punishment or sanction. For purposes of this
12    provision, serious disciplinary infractions means:
13    infractions involving drugs, weapons, or bodily harm to
14    another.
15        (3) Information concerning a student's status and
16    related experiences as a parent, expectant parent, or
17    victim of domestic or sexual violence, as defined in
18    Article 26A of the School Code, including a statement of
19    the student or any other documentation, record, or
20    corroborating evidence and the fact that the student has
21    requested or obtained assistance, support, or services
22    related to that status. Enforcement of this paragraph (3)
23    shall follow the procedures provided in Section 26A-40 of
24    the School Code.
25    (g) "Parent" means a person who is the natural parent of
26the student or other person who has the primary responsibility

 

 

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1for the care and upbringing of the student. All rights and
2privileges accorded to a parent under this Act shall become
3exclusively those of the student upon his 18th birthday,
4graduation from secondary school, marriage or entry into
5military service, whichever occurs first. Such rights and
6privileges may also be exercised by the student at any time
7with respect to the student's permanent school record.
8    (h) "Department" means the Department of Children and
9Family Services.
10(Source: P.A. 101-515, eff. 8-23-19; 102-199, eff. 7-1-22;
11102-466, eff. 7-1-25; 102-558, eff. 8-20-21; 102-813, eff.
125-13-22.)
 
13    (105 ILCS 10/5)  (from Ch. 122, par. 50-5)
14    Sec. 5. (a) A parent or any person specifically designated
15as a representative by a parent and, if the child is in the
16legal custody of the Department of Children and Family
17Services, the Department's Office of Education and Transition
18Services shall have the right to inspect and copy all school
19student permanent and temporary records of that child. A
20student and representatives of the Department of Human
21Services, for the sole purpose of assessing waiver services
22qualification of the student, shall have the right to inspect
23and copy the student's his or her school student permanent
24record. No person who is prohibited by an order of protection
25from inspecting or obtaining school records of a student

 

 

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1pursuant to the Illinois Domestic Violence Act of 1986, as now
2or hereafter amended, shall have any right of access to, or
3inspection of, the school records of that student. If a
4school's principal or person with like responsibilities or his
5designee has knowledge of such order of protection, the school
6shall prohibit access or inspection of the student's school
7records by such person.
8    (b) Whenever access to any person is granted pursuant to
9paragraph (a) of this Section, at the option of that person or
10the school, a qualified professional, who may be a
11psychologist, counsellor or other advisor, and who may be an
12employee of the school or employed by the parent or the
13Department, may be present to interpret the information
14contained in the student temporary record. If the school
15requires that a professional be present, the school shall
16secure and bear any cost of the presence of the professional.
17If the parent or the Department so requests, the school shall
18secure and bear any cost of the presence of a professional
19employed by the school.
20    (c) A parent's or student's or, if applicable, the
21Department's Office of Education and Transition Services'
22request to inspect and copy records, or to allow a
23specifically designated representative to inspect and copy
24records, must be granted within a reasonable time, and in no
25case later than 10 business days after the date of receipt of
26such request by the official records custodian.

 

 

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1    (c-5) The time for response under this Section may be
2extended by the school district by not more than 5 business
3days from the original due date for any of the following
4reasons:
5        (1) the requested records are stored in whole or in
6    part at other locations than the office having charge of
7    the requested records;
8        (2) the request requires the collection of a
9    substantial number of specified records;
10        (3) the request is couched in categorical terms and
11    requires an extensive search for the records responsive to
12    it;
13        (4) the requested records have not been located in the
14    course of routine search and additional efforts are being
15    made to locate them;
16        (5) the request for records cannot be complied with by
17    the school district within the time limits prescribed by
18    subsection (c) of this Section without unduly burdening or
19    interfering with the operations of the school district; or
20        (6) there is a need for consultation, which shall be
21    conducted with all practicable speed, with another public
22    body or school district or among 2 or more components of a
23    public body or school district having a substantial
24    interest in the determination or in the subject matter of
25    the request.
26    The person making a request and the school district may

 

 

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1agree in writing to extend the time for compliance for a period
2to be determined by the parties. If the requester and the
3school district agree to extend the period for compliance, a
4failure by the school district to comply with any previous
5deadlines shall not be treated as a denial of the request for
6the records.
7    (d) The school may charge its reasonable costs for the
8copying of school student records, not to exceed the amounts
9fixed in schedules adopted by the State Board, to any person
10permitted to copy such records, except that no parent or
11student shall be denied a copy of school student records as
12permitted under this Section 5 for inability to bear the cost
13of such copying.
14    (e) Nothing contained in this Section 5 shall make
15available to a parent or student or, if applicable, the
16Department's Office of Education and Transition Services
17confidential letters and statements of recommendation
18furnished in connection with applications for employment to a
19post-secondary educational institution or the receipt of an
20honor or honorary recognition, provided such letters and
21statements are not used for purposes other than those for
22which they were specifically intended, and
23        (1) were placed in a school student record prior to
24    January 1, 1975; or
25        (2) the student has waived access thereto after being
26    advised of his right to obtain upon request the names of

 

 

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1    all such persons making such confidential recommendations.
2    (f) Nothing contained in this Act shall be construed to
3impair or limit the confidentiality of:
4        (1) Communications otherwise protected by law as
5    privileged or confidential, including but not limited to,
6    information communicated in confidence to a physician,
7    psychologist or other psychotherapist, school social
8    worker, school counselor, school psychologist, or school
9    social worker, school counselor, or school psychologist
10    intern who works under the direct supervision of a school
11    social worker, school counselor, or school psychologist;
12    or
13        (2) Information which is communicated by a student or
14    parent in confidence to school personnel; or
15        (3) Information which is communicated by a student,
16    parent, or guardian to a law enforcement professional
17    working in the school, except as provided by court order.
18    (g) No school employee shall be subjected to adverse
19employment action, the threat of adverse employment action, or
20any manner of discrimination because the employee is acting or
21has acted to protect communications as privileged or
22confidential pursuant to applicable provisions of State or
23federal law or rule or regulation.
24(Source: P.A. 102-199, eff. 7-1-22.)
 
25    Section 95. No acceleration or delay. Where this Act makes

 

 

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1changes in a statute that is represented in this Act by text
2that is not yet or no longer in effect (for example, a Section
3represented by multiple versions), the use of that text does
4not accelerate or delay the taking effect of (i) the changes
5made by this Act or (ii) provisions derived from any other
6Public Act.".