Rep. Lawrence Walsh, Jr.

Filed: 3/28/2017

 

 


 

 


 
10000HB3036ham001LRB100 08471 AWJ 24132 a

1
AMENDMENT TO HOUSE BILL 3036

2    AMENDMENT NO. ______. Amend House Bill 3036 by replacing
3everything after the enacting clause with the following:
 
4    "Section 5. The Counties Code is amended by changing
5Section 3-5018 and by adding Section 3-5018.1 as follows:
 
6    (55 ILCS 5/3-5018)  (from Ch. 34, par. 3-5018)
7    Sec. 3-5018. Traditional fee schedule Fees. Except as
8provided for in Section 3-5018.1, the The recorder elected as
9provided for in this Division shall receive such fees as are or
10may be provided for him or her by law, in case of provision
11therefor: otherwise he or she shall receive the same fees as
12are or may be provided in this Section, except when increased
13by county ordinance or resolution pursuant to the provisions of
14this Section, to be paid to the county clerk for his or her
15services in the office of recorder for like services.
16    For recording deeds or other instruments, $12 for the first

 

 

10000HB3036ham001- 2 -LRB100 08471 AWJ 24132 a

14 pages thereof, plus $1 for each additional page thereof, plus
2$1 for each additional document number therein noted. The
3aggregate minimum fee for recording any one instrument shall
4not be less than $12.
5    For recording deeds or other instruments wherein the
6premises affected thereby are referred to by document number
7and not by legal description, a fee of $1 in addition to that
8hereinabove referred to for each document number therein noted.
9    For recording assignments of mortgages, leases or liens,
10$12 for the first 4 pages thereof, plus $1 for each additional
11page thereof. However, except for leases and liens pertaining
12to oil, gas and other minerals, whenever a mortgage, lease or
13lien assignment assigns more than one mortgage, lease or lien
14document, a $7 fee shall be charged for the recording of each
15such mortgage, lease or lien document after the first one.
16    For recording any document that affects an interest in real
17property other than documents which solely affect or relate to
18an easement for water, sewer, electricity, gas, telephone or
19other public service, the recorder shall charge a fee of $1 per
20document to all filers of documents not filed by any State
21agency, any unit of local government, or any school district.
22Fifty cents of the $1 fee hereby established shall be deposited
23into the County General Revenue Fund. The remaining $0.50 shall
24be deposited into the Recorder's Automation Fund and may not be
25appropriated or expended for any other purpose. The additional
26amounts available to the recorder for expenditure from the

 

 

10000HB3036ham001- 3 -LRB100 08471 AWJ 24132 a

1Recorder's Automation Fund shall not offset or reduce any other
2county appropriations or funding for the office of the
3recorder.
4    For recording maps or plats of additions or subdivisions
5approved by the county or municipality (including the spreading
6of the same of record in map case or other proper books) or
7plats of condominiums, $50 for the first page, plus $1 for each
8additional page thereof except that in the case of recording a
9single page, legal size 8 1/2 x 14, plat of survey in which
10there are no more than two lots or parcels of land, the fee
11shall be $12. In each county where such maps or plats are to be
12recorded, the recorder may require the same to be accompanied
13by such number of exact, true and legible copies thereof as the
14recorder deems necessary for the efficient conduct and
15operation of his or her office.
16    For non-certified copies of records, an amount not to
17exceed one-half of the amount provided in this Section for
18certified copies, according to a standard scale of fees,
19established by county ordinance or resolution and made public.
20The provisions of this paragraph shall not be applicable to any
21person or entity who obtains non-certified copies of records in
22the following manner: (i) in bulk for all documents recorded on
23any given day in an electronic or paper format for a negotiated
24amount less than the amount provided for in this paragraph for
25non-certified copies, (ii) under a contractual relationship
26with the recorder for a negotiated amount less than the amount

 

 

10000HB3036ham001- 4 -LRB100 08471 AWJ 24132 a

1provided for in this paragraph for non-certified copies,
2or (iii) by means of Internet access pursuant to Section
35-1106.1.
4    For certified copies of records, the same fees as for
5recording, but in no case shall the fee for a certified copy of
6a map or plat of an addition, subdivision or otherwise exceed
7$10.
8    Each certificate of such recorder of the recording of the
9deed or other writing and of the date of recording the same
10signed by such recorder, shall be sufficient evidence of the
11recording thereof, and such certificate including the indexing
12of record, shall be furnished upon the payment of the fee for
13recording the instrument, and no additional fee shall be
14allowed for the certificate or indexing.
15    The recorder shall charge an additional fee, in an amount
16equal to the fee otherwise provided by law, for recording a
17document (other than a document filed under the Plat Act or the
18Uniform Commercial Code) that does not conform to the following
19standards:
20        (1) The document shall consist of one or more
21    individual sheets measuring 8.5 inches by 11 inches, not
22    permanently bound and not a continuous form. Graphic
23    displays accompanying a document to be recorded that
24    measure up to 11 inches by 17 inches shall be recorded
25    without charging an additional fee.
26        (2) The document shall be legibly printed in black ink,

 

 

10000HB3036ham001- 5 -LRB100 08471 AWJ 24132 a

1    by hand, type, or computer. Signatures and dates may be in
2    contrasting colors if they will reproduce clearly.
3        (3) The document shall be on white paper of not less
4    than 20-pound weight and shall have a clean margin of at
5    least one-half inch on the top, the bottom, and each side.
6    Margins may be used for non-essential notations that will
7    not affect the validity of the document, including but not
8    limited to form numbers, page numbers, and customer
9    notations.
10        (4) The first page of the document shall contain a
11    blank space, measuring at least 3 inches by 5 inches, from
12    the upper right corner.
13        (5) The document shall not have any attachment stapled
14    or otherwise affixed to any page.
15A document that does not conform to these standards shall not
16be recorded except upon payment of the additional fee required
17under this paragraph. This paragraph, as amended by this
18amendatory Act of 1995, applies only to documents dated after
19the effective date of this amendatory Act of 1995.
20    The county board of any county may provide for an
21additional charge of $3 for filing every instrument, paper, or
22notice for record, (1) in order to defray the cost of
23converting the county recorder's document storage system to
24computers or micrographics and (2) in order to defray the cost
25of providing access to records through the global information
26system known as the Internet.

 

 

10000HB3036ham001- 6 -LRB100 08471 AWJ 24132 a

1    A special fund shall be set up by the treasurer of the
2county and such funds collected pursuant to Public Act 83-1321
3shall be used (1) for a document storage system to provide the
4equipment, materials and necessary expenses incurred to help
5defray the costs of implementing and maintaining such a
6document records system and (2) for a system to provide
7electronic access to those records.
8    The county board of any county that provides and maintains
9a countywide map through a Geographic Information System (GIS)
10may provide for an additional charge of $3 for filing every
11instrument, paper, or notice for record (1) in order to defray
12the cost of implementing or maintaining the county's Geographic
13Information System and (2) in order to defray the cost of
14providing electronic or automated access to the county's
15Geographic Information System or property records. Of that
16amount, $2 must be deposited into a special fund set up by the
17treasurer of the county, and any moneys collected pursuant to
18this amendatory Act of the 91st General Assembly and deposited
19into that fund must be used solely for the equipment,
20materials, and necessary expenses incurred in implementing and
21maintaining a Geographic Information System and in order to
22defray the cost of providing electronic access to the county's
23Geographic Information System records. The remaining $1 must be
24deposited into the recorder's special funds created under
25Section 3-5005.4. The recorder may, in his or her discretion,
26use moneys in the funds created under Section 3-5005.4 to

 

 

10000HB3036ham001- 7 -LRB100 08471 AWJ 24132 a

1defray the cost of implementing or maintaining the county's
2Geographic Information System and to defray the cost of
3providing electronic access to the county's Geographic
4Information System records.
5    The recorder shall collect a $9 Rental Housing Support
6Program State surcharge for the recordation of any real
7estate-related document. Payment of the Rental Housing Support
8Program State surcharge shall be evidenced by a receipt that
9shall be marked upon or otherwise affixed to the real
10estate-related document by the recorder. The form of this
11receipt shall be prescribed by the Department of Revenue and
12the receipts shall be issued by the Department of Revenue to
13each county recorder.
14    The recorder shall not collect the Rental Housing Support
15Program State surcharge from any State agency, any unit of
16local government or any school district.
17    On the 15th day of each month, each county recorder shall
18report to the Department of Revenue, on a form prescribed by
19the Department, the number of real estate-related documents
20recorded for which the Rental Housing Support Program State
21surcharge was collected. Each recorder shall submit $9 of each
22surcharge collected in the preceding month to the Department of
23Revenue and the Department shall deposit these amounts in the
24Rental Housing Support Program Fund. Subject to appropriation,
25amounts in the Fund may be expended only for the purpose of
26funding and administering the Rental Housing Support Program.

 

 

10000HB3036ham001- 8 -LRB100 08471 AWJ 24132 a

1    For purposes of this Section, "real estate-related
2document" means that term as it is defined in Section 7 of the
3Rental Housing Support Program Act.
4    The foregoing fees allowed by this Section are the maximum
5fees that may be collected from any officer, agency, department
6or other instrumentality of the State. The county board may,
7however, by ordinance or resolution, increase the fees allowed
8by this Section and collect such increased fees from all
9persons and entities other than officers, agencies,
10departments and other instrumentalities of the State if the
11increase is justified by an acceptable cost study showing that
12the fees allowed by this Section are not sufficient to cover
13the cost of providing the service. Regardless of any other
14provision in this Section, the maximum fee that may be
15collected from the Department of Revenue for filing or indexing
16a lien, certificate of lien release or subordination, or any
17other type of notice or other documentation affecting or
18concerning a lien is $5. Regardless of any other provision in
19this Section, the maximum fee that may be collected from the
20Department of Revenue for indexing each additional name in
21excess of one for any lien, certificate of lien release or
22subordination, or any other type of notice or other
23documentation affecting or concerning a lien is $1.
24    A statement of the costs of providing each service, program
25and activity shall be prepared by the county board. All
26supporting documents shall be public record and subject to

 

 

10000HB3036ham001- 9 -LRB100 08471 AWJ 24132 a

1public examination and audit. All direct and indirect costs, as
2defined in the United States Office of Management and Budget
3Circular A-87, may be included in the determination of the
4costs of each service, program and activity.
5(Source: P.A. 98-5, eff. 3-22-13; 98-217, eff. 8-9-13; 98-756,
6eff. 7-16-14.)
 
7    (55 ILCS 5/3-5018.1 new)
8    Sec. 3-5018.1. Predictable fee schedule.
9    (a) As used in this Section:
10    "Nonstandard document" means:
11        (1) a document that creates a division of a then active
12    existing tax parcel identification number;
13        (2) a document recorded pursuant to the Uniform
14    Commercial Code;
15        (3) a document which is non-conforming, as described in
16    paragraphs (1) through (5) of Section 3-5018;
17        (4) a State lien or a federal lien;
18        (5) a document making specific reference to more than 5
19    tax parcel identification numbers in the county in which it
20    is presented for recording; or
21        (6) a document making specific reference to more than 5
22    other document numbers recorded in the county in which it
23    is presented for recording.
24    "Standard document" means any document other than a
25nonstandard document.

 

 

10000HB3036ham001- 10 -LRB100 08471 AWJ 24132 a

1    (b) On or before January 1, 2019, a county shall adopt and
2implement, by ordinance or resolution, a predictable fee
3schedule that eliminates surcharges or fees based on the
4individual attributes of a standard document to be recorded.
5The initial predictable fee schedule approved by a county board
6shall be set only as allowed under subsections (c) and (d) and
7any subsequent predictable fee schedule approved by a county
8board shall be set only as allowed under subsection (e). Except
9as to the recording of standard documents, the fees imposed by
10Section 3-5018 shall remain in effect. Under a predictable fee
11schedule, no charge shall be based on: page count; number,
12length, or type of legal descriptions; number of tax
13identification or other parcel identifying code numbers;
14number of common addresses; number of references contained as
15to other recorded documents or document numbers; or any other
16individual attribute of the document except as expressly
17provided in this Section. The fee charged under this Section
18shall be inclusive of all county and State fees that the county
19may elect or is required to impose or adjust, including, but
20not limited to, GIS fees, automation fees, document storage
21fees, and the Rental Housing Support Program State surcharge.
22    A predictable fee schedule ordinance or resolution adopted
23under this Section shall list standard document fees, including
24document class flat fees as required by subsection (c), and
25non-standard document fees.
26    Before approval of an ordinance or resolution under this

 

 

10000HB3036ham001- 11 -LRB100 08471 AWJ 24132 a

1Section, the recorder or county clerk shall post a notice in
2their office at least 2 weeks prior, but not more than 4 weeks
3prior, to the public meeting at which the ordinance or
4resolution may be adopted. The notice shall contain the
5proposed ordinance or resolution number, if any, the proposed
6document class flat fees for each classification, and a
7reference to this Section or this amendatory Act of the 100th
8General Assembly.
9    A predictable fee schedule takes effect 60 days after an
10ordinance or resolution is adopted.
11    (c) Pursuant to an ordinance or resolution adopted under
12subsection (b), the recorder elected as provided for in this
13Division shall receive such fees as are or may be provided for
14him or her by law, in case of provision thereof: otherwise he
15or she shall receive the same fees as are or may be provided in
16this Section except when increased by county ordinance or
17resolution pursuant to the provisions of this Section, to be
18paid to the county clerk for his or her services in the office
19of recorder for like services. For the purposes of the fee
20charged, the ordinance or resolution shall divide standard
21documents into the following classifications and shall
22establish a single, all inclusive, county and State-imposed
23aggregate fee charged for each such classification of document
24at the time of recording for that document, which is called the
25document class flat fee. A standard document is not subject to
26more than one classification at the time of recording for the

 

 

10000HB3036ham001- 12 -LRB100 08471 AWJ 24132 a

1purposes of imposing any fee. Each standard document shall fall
2within one of the following document class flat fee
3classifications and fees for each document class shall be
4charged only as allowed by this subsection (c) and subsection
5(d):
6        (1) Deeds. The aggregate fee for recording deeds shall
7    not be less than $21 (being a minimum $12 county fee plus
8    $9 for the Rental Housing Support Program State surcharge).
9    Inclusion of language in the deed as to any restriction;
10    covenant; lien; oil, gas, or other mineral interest;
11    easement; lease; or a mortgage shall not alter the
12    classification of a document as a deed.
13        (2) Leases, lease amendments, and similar transfer of
14    interest documents. The aggregate fee for recording
15    leases, lease amendments, and similar transfers of
16    interest documents shall not be less than $21 (being a
17    minimum $12 county fee plus $9 for the Rental Housing
18    Support Program State surcharge).
19        (3) Mortgages. The aggregate fee for recording
20    mortgages, including assignments, extensions, amendments,
21    subordinations, and mortgage releases shall not be less
22    than $21 (being a minimum $12 county fee plus $9 for the
23    Rental Housing Support Program State surcharge).
24        (4) Easements not otherwise part of another
25    classification. The aggregate fee for recording easements
26    not otherwise part of another classification, including

 

 

10000HB3036ham001- 13 -LRB100 08471 AWJ 24132 a

1    assignments, extensions, amendments, and easement releases
2    not filed by a State agency, unit of local government, or
3    school district shall not be less than $21 (being a minimum
4    $12 county fee plus $9 for the Rental Housing Support
5    Program State surcharge).
6        (5) Miscellaneous. The aggregate fee for recording
7    documents not otherwise falling within classifications set
8    forth in paragraphs (1) through (4) and are not nonstandard
9    documents shall not be less than $21 (being a minimum $12
10    county fee plus $9 for the Rental Housing Support Program
11    State surcharge). Nothing in this subsection shall
12    preclude an alternate predictable fee schedule for
13    electronic recording within each of the classifications
14    set forth in this subsection (c). If the Rental Housing
15    Support Program State surcharge is amended and the
16    surcharge is increased or lowered, the aggregate amount of
17    the document flat fee attributable to the surcharge in the
18    document may be changed accordingly.
19    (d) If an ordinance or resolution establishing a
20predictable fee schedule is adopted pursuant to subsection (b)
21and any document class flat fee exceeds $21, the county board
22shall:
23        (1) obtain from the clerk or recorder an analysis of
24    the average fees collected for the recording of each of the
25    classifications under subsection (c) based on the 3
26    previous years of recording data, and, if a cost study has

 

 

10000HB3036ham001- 14 -LRB100 08471 AWJ 24132 a

1    not been performed, set respective document class flat fees
2    for each of the 5 document classifications at the average
3    for that class rounded upward to the next whole dollar
4    amount; or
5        (2) if a cost study has been completed within the last
6    3 years that shows $21 is not sufficient to cover the costs
7    of providing the services related to each document class,
8    obtain from the clerk or recorder an analysis of the
9    average fees collected for the recording of each of the
10    document classifications under subsection (c) from the
11    date of the cost study and set respective document class
12    flat fees for each of the 5 document classifications at the
13    average for that document class rounded upward to the next
14    whole dollar amount.
15    (e) After a document class flat fee is approved by a county
16board under subsection (b), the county board may, by ordinance
17or resolution, increase the document class flat fee and collect
18the increased fees only if the increase is justified by a cost
19study that shows that the fees allowed by subsections (c) and
20(d) are not sufficient to cover the cost of providing the
21service related to the document class for which the fee is to
22be increased. A statement of the costs of providing each
23service, program, and activity shall be prepared by the county
24board. All supporting documents shall be public record and
25subject to public examination and audit. All direct and
26indirect costs, as defined in the United States Office of

 

 

10000HB3036ham001- 15 -LRB100 08471 AWJ 24132 a

1Management and Budget Circular A-87, may be included in the
2determination of the costs of each service, program, and
3activity.
4    Nothing in this Section precludes a county board from
5adjusting amounts or allocations within a given document class
6flat fee as long as the document class flat fee is not
7increased.
 
8    Section 99. Effective date. This Act takes effect upon
9becoming law.".