100TH GENERAL ASSEMBLY
State of Illinois
2017 and 2018
HB2627

 

Introduced , by Rep. Laura Fine

 

SYNOPSIS AS INTRODUCED:
 
765 ILCS 605/19  from Ch. 30, par. 319

    Amends the Condominium Property Act. Deletes language providing that: specified records may be inspected only for a proper purpose; and in an action to compel examination of specified records, the burden of proof is upon the member to establish that the member's request is based on a proper purpose.


LRB100 08655 HEP 18790 b

 

 

A BILL FOR

 

HB2627LRB100 08655 HEP 18790 b

1    AN ACT concerning civil law.
 
2    Be it enacted by the People of the State of Illinois,
3represented in the General Assembly:
 
4    Section 5. The Condominium Property Act is amended by
5changing Section 19 as follows:
 
6    (765 ILCS 605/19)  (from Ch. 30, par. 319)
7    Sec. 19. Records of the association; availability for
8examination.
9    (a) The board of managers of every association shall keep
10and maintain the following records, or true and complete copies
11of these records, at the association's principal office:
12        (1) the association's declaration, bylaws, and plats
13    of survey, and all amendments of these;
14        (2) the rules and regulations of the association, if
15    any;
16        (3) if the association is incorporated as a
17    corporation, the articles of incorporation of the
18    association and all amendments to the articles of
19    incorporation;
20        (4) minutes of all meetings of the association and its
21    board of managers for the immediately preceding 7 years;
22        (5) all current policies of insurance of the
23    association;

 

 

HB2627- 2 -LRB100 08655 HEP 18790 b

1        (6) all contracts, leases, and other agreements then in
2    effect to which the association is a party or under which
3    the association or the unit owners have obligations or
4    liabilities;
5        (7) a current listing of the names, addresses, and
6    weighted vote of all members entitled to vote;
7        (8) ballots and proxies related to ballots for all
8    matters voted on by the members of the association during
9    the immediately preceding 12 months, including but not
10    limited to the election of members of the board of
11    managers; and
12        (9) the books and records of account for the
13    association's current and 10 immediately preceding fiscal
14    years, including but not limited to itemized and detailed
15    records of all receipts and expenditures.
16    (b) Any member of an association shall have the right to
17inspect, examine, and make copies of the records described in
18subdivisions (1), (2), (3), (4), and (5) of subsection (a) of
19this Section, in person or by agent, at any reasonable time or
20times, at the association's principal office. In order to
21exercise this right, a member must submit a written request to
22the association's board of managers or its authorized agent,
23stating with particularity the records sought to be examined.
24Failure of an association's board of managers to make available
25all records so requested within 30 days of receipt of the
26member's written request shall be deemed a denial.

 

 

HB2627- 3 -LRB100 08655 HEP 18790 b

1    Any member who prevails in an enforcement action to compel
2examination of records described in subdivisions (1), (2), (3),
3(4), and (5) of subsection (a) of this Section shall be
4entitled to recover reasonable attorney's fees and costs from
5the association.
6    (c) (Blank).
7    (d) (Blank).
8    (e) Except as otherwise provided in subsection (g) of this
9Section, any member of an association shall have the right to
10inspect, examine, and make copies of the records described in
11subdivisions (6), (7), (8), and (9) of subsection (a) of this
12Section, in person or by agent, at any reasonable time or times
13but only for a proper purpose, at the association's principal
14office. In order to exercise this right, a member must submit a
15written request, to the association's board of managers or its
16authorized agent, stating with particularity the records
17sought to be examined and a proper purpose for the request.
18Subject to the provisions of subsection (g) of this Section,
19failure of an association's board of managers to make available
20all records so requested within 30 business days of receipt of
21the member's written request shall be deemed a denial;
22provided, however, that the board of managers of an association
23that has adopted a secret ballot election process as provided
24in Section 18 of this Act shall not be deemed to have denied a
25member's request for records described in subdivision (8) of
26subsection (a) of this Section if voting ballots, without

 

 

HB2627- 4 -LRB100 08655 HEP 18790 b

1identifying unit numbers, are made available to the requesting
2member within 30 days of receipt of the member's written
3request.
4    In an action to compel examination of records described in
5subdivisions (6), (7), (8), and (9) of subsection (a) of this
6Section, the burden of proof is upon the member to establish
7that the member's request is based on a proper purpose. Any
8member who prevails in an enforcement action to compel
9examination of records described in subdivisions (6), (7), (8),
10and (9) of subsection (a) of this Section shall be entitled to
11recover reasonable attorney's fees and costs from the
12association only if the court finds that the board of directors
13acted in bad faith in denying the member's request.
14    (f) The actual cost to the association of retrieving and
15making requested records available for inspection and
16examination under this Section shall be charged by the
17association to the requesting member. If a member requests
18copies of records requested under this Section, the actual
19costs to the association of reproducing the records shall also
20be charged by the association to the requesting member.
21    (g) Notwithstanding the provisions of subsection (e) of
22this Section, unless otherwise directed by court order, an
23association need not make the following records available for
24inspection, examination, or copying by its members:
25        (1) documents relating to appointment, employment,
26    discipline, or dismissal of association employees;

 

 

HB2627- 5 -LRB100 08655 HEP 18790 b

1        (2) documents relating to actions pending against or on
2    behalf of the association or its board of managers in a
3    court or administrative tribunal;
4        (3) documents relating to actions threatened against,
5    or likely to be asserted on behalf of, the association or
6    its board of managers in a court or administrative
7    tribunal;
8        (4) documents relating to common expenses or other
9    charges owed by a member other than the requesting member;
10    and
11        (5) documents provided to an association in connection
12    with the lease, sale, or other transfer of a unit by a
13    member other than the requesting member.
14    (h) The provisions of this Section are applicable to all
15condominium instruments recorded under this Act. Any portion of
16a condominium instrument that contains provisions contrary to
17these provisions shall be void as against public policy and
18ineffective. Any condominium instrument that fails to contain
19the provisions required by this Section shall be deemed to
20incorporate the provisions by operation of law.
21(Source: P.A. 90-496, eff. 8-18-97; 90-655, eff. 7-30-98.)