Section 200.80  Documentation, Application, Payment and Denial

a)         Application and Documentation.  The rules governing the acceptance of applications are as follows:

1)         To receive consideration for a grant, applicants must request and submit an application provided by the Illinois Department of Military Affairs.

2)         All necessary documentation, as stated in Section 200.20, 200.30 or 200.40, must be included with the application, unless otherwise provided under DEERS, REDD or other systems, and the applicant shall authorize access to any systems or records as may be necessary to grant the request for purposes of verification.

3)         Supporting documents can be submitted via facsimile, but the original signed application must be submitted before any grant payments can be authorized.

4)         Incomplete applications will be retained by the program manager.  The program manager will send a letter identifying the missing requirements within 30 days after receipt of application.

5)         The Department of Military Affairs, upon receipt of a complete original application, will process the application within 30 days, subject to availability of funds as indicated in subsections (b)(2) and (b)(3).

b)         Payments.

1)         Payment will be made to the applicant who has met all eligibility requirements under Section 200.20, 200.30 or 200.40.  Payments will not be made to creditors and payments will be subject to applicable deductions.

2)         The timeliness of payment will be determined by the amount of funds available at the time of application. 

3)         If adequate funds are not available, the application will be held in a queue until funds are available.

4)         Applications for casualty based grants shall take precedence over all others. 

c)         Denials.

1)         Grant applications from those not meeting eligibility requirements will be denied.

2)         A letter explaining the denial will be sent to the applicant within 30 days after receipt of the application.

(Source:  Amended at 31 Ill. Reg. 15834, effective January 1, 2008)