Section 500.70  Intake

a)         Upon receiving a referral, regional intake entities shall ensure that evaluation, eligibility determination, assessments in all five developmental domains as set forth in Section 500.75(a)(3), and development of the initial Individualized Family Service Plan are completed with the family within 45 calendar days.  The 45 day intake period can be extended by documented family request.  Service coordination, evaluation/assessment, eligibility determination and Individualized Family Service Plan development, review and updating and procedural safeguards shall be provided at no cost to families.

b)         Regional intake entities shall provide service coordination for each family.

c)         The service coordinator shall request appointment of a surrogate parent upon referral and prior to evaluation of a child who would not otherwise have parental representation, as set forth in Section 500.160.

d)         The service coordinator shall provide the family with orientation to the Illinois Early Intervention Services System, shall inform the child's parents of their rights and shall give 10 days written prior notice whenever the Department or service providers propose or refuse to initiate or change the identification, evaluation, or placement of the child or the provision of early intervention services.

e)         Upon receipt of informed consent from the child's parent, the service coordinator shall proceed with initial intake activities that shall include:

1)         Establishment of the child's permanent and electronic record with the regional intake entity;

2)         Completion of Department required intake forms;

3)         Request of existing records regarding the child's need for services; and

4)         Review of existing records to identify whether additional information is needed to determine if the child meets federal and State established eligibility criteria.

f)          The parent shall also be provided with notice regarding the uses and disclosures of HIPAA protected health information that will be collected and maintained for service delivery, and the rights provided by HIPAA with respect to that information, as set forth in 45 CFR 164.520.

(Source:  Amended at 27 Ill. Reg. 13438, effective July 24, 2003)