TITLE 89: SOCIAL SERVICES
CHAPTER III: DEPARTMENT OF CHILDREN AND FAMILY SERVICES
SUBCHAPTER d: LICENSING ADMINISTRATION
PART 385 BACKGROUND CHECKS
SECTION 385.30 APPLICABILITY OF THIS PART


 

Section 385.30  Applicability of This Part

 

a)         Applicability

All licensed child care facilities shall submit completed, signed authorizations for background checks for all persons subject to background checks as defined in Section 385.20.

 

b)         License Renewals

A child care facility license shall not be renewed until the results of the background check (CANTS/SACWIS, Illinois Sex Offender Registry, and criminal history) have been received for the operator of the child care facility.  However, if complete, signed authorizations have been submitted and fingerprints obtained for all persons subject to background checks, as defined in Section 385.20, and a check of the CANTS/SACWIS and Illinois Sex Offender Registry is completed, renewal of the license shall not be delayed pending receipt of the results of the criminal background check for other persons subject to background checks.

 

c)         Scope of Background Checks

 

1)         All persons subject to background checks pursuant to this Part shall be processed through the CANTS/SACWIS, the Illinois Sex Offender Registry and LEADS.  Fingerprints of all persons age 18 and over shall be submitted to the Illinois State Police via the fingerprint vendor stipulated by the Department for a criminal history check.

 

2)         In addition, foreign nationals who have not resided in Illinois for all of the preceding 3 years shall submit to their prospective employer (if seeking employment) or licensing representative (if seeking a license to operate a child care facility) a copy of their valid passport and current visa.  A copy of the valid passport and current visa shall be attached to the authorization for background check submitted to:

 

Department of Children and Family Services

Central Office of Licensing

406 E. Monroe Street, Station #60

Springfield, Illinois 62701

 

All facsimile transmissions shall be sent to the Employment FAX Line at (217)785-6368.

 

3)         In addition, each owner of a for-profit corporation, as a condition of license renewal, must certify under penalty of perjury that he or she is current or not more than 30 days delinquent in complying with a child support order.  Failure to so certify may result in a denial of the license application, refusal to renew the license, or revocation of the license.  [5 ILCS 100/10-65(c)]

 

4)         Fingerprints for the following persons age 18 and over shall be submitted to the Federal Bureau of Investigation (FBI) for a search of its records for evidence of prior criminal activity:

 

A)        all applicants for foster family home licensure and members of the household;

 

B)        all relative caregivers and members of the household prior to a final placement decision in a relative home [20 ILCS 505/5(v-1)];

 

C)        persons who have a record of criminal activity that may impact their suitability for licensure/employment by their own acknowledgment or according to the records of the Illinois State Police;

 

D)        persons who have resided outside the State of Illinois for any part of the preceding three years; and

 

E)        a non-licensed service provider who has access to children as defined in Section 385.20 and all members of the provider's household age 13 and over;

 

5)         For prospective foster or adoptive parents or other adult living in the home who resided in another state in the preceding 5 years, the Department shall request a check of that other state's child abuse and neglect registry and the National Sex Offender Registry.  [20 ILCS 505/5(v-2)]

 

d)         A Condition of Employment

 

1)         As a condition of employment in a licensed child care facility in a position that allows access to children, all persons subject to background checks, as defined in Section 385.20, shall complete and sign authorizations for background checks and submit to fingerprinting, if required.  This applies to all current and conditional employees subject to background checks, as defined in Section 385.20, and to any individual used as replacement or supplemental staff in the direct care and supervision of children.

 

2)         Complete, signed authorizations for background checks must be submitted to:

 

Department of Children and Family Services

Central Office of Licensing

406 E. Monroe Street, Station #60

Springfield, Illinois 62701

 

All such authorizations must be postmarked within two business days after the person's employment or use in a role as replacement or supplemental staff.  All facsimile transmissions shall be sent to the Employment Fax Line at (217) 785-6368.

 

e)         Child Care Facilities that Operate Within a Family Home

If the child care facility operates in a family home, adult members of the household age 18 and older shall be fingerprinted to be screened for prior criminal convictions and current pending criminal charges in accordance with the requirements of this Part.  All household members age 13 and over shall be screened for a history of child abuse or neglect and for inclusion in the Illinois Sex Offender Registry.  These background checks are required even if members of the household usually are not present in the home during the hours the child care facility is in operation.

 

f)         Programs Operated Under the Auspices of Child Welfare or Day Care Agencies

The background check requirements of this Part apply to:

 

1)         employees of a child welfare agency who are involved in the placement in, licensure of, or supervision of foster family or adoptive homes, relative homes, group homes, child care institutions, youth emergency shelters, or independent living arrangements;

 

2)         employees of a child welfare agency or day care agency who are involved in the licensure or supervision of licensed day care homes; and

 

3)         persons used as replacement or supplemental staff identified in subsection (f)(1) or (2).

 

g)         Service Providers

As a condition of a contract or agreement, or as otherwise required under 89 Ill. Adm. Code 357 (Purchase of Service), the Department may require a person who provides services that allow unsupervised access to children, including non-licensed service providers, to authorize a background check under this Part.

 

h)         Issuance of Permits

A permit may be issued when:

 

1)         the facility operator has cleared a complete background check (criminal history, CANTS/SACWIS, and Illinois Sex Offender Registry);

 

2)         if a for-profit corporation or other for-profit legal entity, the owner has certified that he or she is current or not more than 30 days delinquent in complying with a child support order;

 

3)         all other persons subject to background checks have been fingerprinted (if required), as verified by a fingerprint receipt, and have obtained their CANTS/SACWIS, and Illinois Sex Offender Registry clearances; and

 

4)         the facility is in compliance with all other applicable licensing requirements for issuance of a permit.

 

i)          Work Study Students

No criminal history check is required unless work study students are used as replacement or supplemental staff, as defined in Section 385.20.  However, CANTS/SACWIS and Illinois Sex Offender Registry checks must be completed for all work study students.

 

j)          Volunteers

No background check (CANTS/SACWIS, Illinois Sex Offender Registry, criminal history) is required unless volunteers are used as replacement or supplemental staff, as defined in Section 385.20.

 

k)         Parental Involvement

Parental involvement in a child care facility program does not require a background check unless the parent is used as replacement or supplemental staff, as defined in Section 385.20.  Nothing in this Part is intended to prohibit a parent from being left alone unsupervised with only his or her own children.

 

l)          Responsibility for Cooperation

Child care facilities shall be responsible for ensuring that persons subject to criminal background checks make themselves available for fingerprinting when scheduled by the Department or its authorized representatives.  Failure of a person subject to criminal background checks to appear for scheduled fingerprinting may result in the denial of a license application or refusal to renew or revocation of an existing license unless the child care facility can demonstrate that it took reasonable measures to insure cooperation with the fingerprinting process.  Adequate cause for failure to appear for fingerprinting includes, but is not limited to:

 

1)         death in the family of the person;

 

2)         serious illness of the person or illness in the person's immediate family; or

 

3)         weather or transportation emergencies.

 

m)        Limitations on Criminal Offenders

Persons age 18 and over who have been convicted of committing or attempting to commit the offenses in Section 385.60(a) or (b) (when applicable) and when the Department becomes aware of persons age 13 and over who have been tried as an adult and convicted for the crimes identified in Section 385.60(a) or (b) shall not:

 

1)         receive a license from the Department to operate a child care facility or have such a license renewed;

 

2)         be employed by a child care facility licensed by the Department in a position which allows access to children;

 

3)         be a member of the household in a family home in which a child care facility operates; or

 

4)         obtain a contract or agreement from the Department to provide services which allow access to children if the requirement for such background checks is a condition of the contract or agreement.

 

n)         Limitations on Perpetrators of Child Abuse/Neglect

Persons who have been indicated as the perpetrator of any of the child abuse/neglect allegations identified in Section 385.50(a) are presumed to be unfit for service that allows access to children.  These indicated perpetrators are limited in the same manner as the criminal offenders in subsection (m) unless the Director or designee has waived in writing the presumption of unsuitability.  Such waivers may be requested in writing in accordance with Section 385.50(b).

 

o)         No Charge for Background Checks

There is no charge to license applicants or licensed child care facilities for the background checks which are required by this Part.

 

(Source:  Amended at 39 Ill. Reg. 5384, effective March 25, 2015)