TITLE 89: SOCIAL SERVICES
CHAPTER II: DEPARTMENT ON AGING
PART 240 COMMUNITY CARE PROGRAM
SECTION 240.1505 ADMINISTRATIVE REQUIREMENTS FOR CERTIFICATION


 

Section 240.1505 Administrative Requirements for Certification

 

a) In order to qualify for certification as a provider of CCP services, a provider agency must, to the satisfaction of the Department, meet the following administrative requirements:

 

1) Serve an entire CCP geographic area.

 

A) Other than in Cook County, the geographic area will be the county.

 

B) In Cook County outside the City of Chicago, the geographic area will be the township.

 

C) Within the City of Chicago, the geographic area will be the following subareas, defined by Zip Code:

 

i) 60645, 60626, 60659, 60660, 60640

 

ii) 60625, 60631, 60630, 60646, 60656

 

iii) 60666, 60634, 60641, 60707, 60639, 60635

 

iv) 60613, 60614, 60618, 60647, 60657

 

v) 60601, 60602, 60603, 60604, 60605, 60661, 60606, 60607, 60610, 60611, 60622

 

vi) 60637, 60616, 60615, 60649, 60653

 

vii) 60629, 60632, 60623, 60609, 60638

 

viii) 60628, 60617, 60619, 60633, 60627, 60827

 

ix) 60620, 60652, 60636, 60643, 60621, 60655

 

x) 60608, 60612, 60624, 60644, 60651.

 

2) The Department reserves the right to adjust this geographic area requirement to assure that:

 

A) no geographic area remains unserved.

 

B) the following entities are not excluded from participation as service providers in the CCP:

 

i) entities serving limited- or non-English-speaking clients;

 

ii) providers that are, or are controlled by, a unit of local government and cannot operate outside the jurisdiction of that local government; and

 

iii) regional benevolent, charitable, social or religious organizations that have as their charter providing services to a specific population or geographic area smaller than a county, township or CCP subarea.

 

C) transportation to/from adult day service facilities can be completed in a reasonable period of time.

 

3) Submit a request for certification providing the information described in this Section and Sections 240.1600 and 240.1605, in the form and manner prescribed by the Department, including all required supporting compliance material or other information documenting its administrative and operational ability, and institute all necessary action based on the outcome of the Department's review.

 

4) Document the legal structure under which it is organized to do business as set forth in Section 240.1607(h).

 

5) Provide a list of the directors, officers or owners, as applicable to the legal structure of the provider agency.

 

6) Verify experience in providing service comparable to the CCP, as defined in Sections 240.210, 240.230 and 240.235, for which certification is requested, and that is consistent with the requirements set forth in this Part.

 

A) Required Experience

 

i) For prospective emergency home response service provider agencies: A minimum of 5 years experience in business operations providing emergency home response service.

 

ii) For prospective adult day service provider agencies: A minimum of 2 years experience in business operations providing adult day service.

 

iii) For prospective in-home service providers: A minimum of 3 years experience in business operations providing in-home service, one of which must be in Illinois.

 

B) The Department reserves the right to:

 

i) adjust the experience requirements specified in subsection (a)(5)(A) if the provider agency submits proof of current accreditation or certification by an appropriate national organization for the service for which Department certification is being requested.

 

For in-home services, the following national accreditation organizations are acceptable:

 

Accreditation Commission for Health Care (2005, no later amendments or editions included), 4700 Falls of Neuse Rd., Suite 280, Raleigh NC 27609;

 

Community Health Accreditation Program (2004, no later amendments or editions included), 1300 19th St., Suite 150, Washington DC 20036;

 

The Joint Commission (2009, no later amendments or editions included), One Renaissance Blvd., Oakbrook Terrace IL 60181.

 

For adult day services, accreditation from the Commission on Accreditation of Rehabilitation Facilities (CARF) (2009, no later amendments or editions included), CARF-CCAC, 1730 Rhode Island Ave. NW, Suite 209, Washington DC 20036 is acceptable.

 

Consideration of other accreditation organizations may be requested in writing with supporting documentation regarding the particular competency requirements for another designation. If approved by the Department, additional accreditation organizations will be added to this subsection (a)(6)(B)(i).

 

ii) adjust the experience requirement (e.g., substituting management team experience for agency experience) when it is in the best interests of the CCP. The Department will continue to assure that any adjustment of the experience requirement will occur only when the health, safety and welfare of CCP clients and the quality of services provided will not be adversely affected.

 

7) Disclosure of information regarding past business practices of the provider agency and its affiliates, including the managers, directors or owners, relevant to the service applied for, involving, but not limited to, the following circumstances:

 

A) denial, suspension, revocation or termination for cause of a license or Provider Agreement, or any other enforcement action, such as civil court or criminal action;

 

B) termination of a Provider Agreement or surrender of a license before expiration or allowing a contract or a license to expire in lieu of enforcement action;

 

C) any federal or state Medicaid or Medicare sanctions or penalties relating to the operation of the agency, including, but not limited to, Medicaid abuse or fraud;

 

D) any federal or state civil or criminal felony convictions;

 

E) operation of an agency that has been decertified in any state under Medicare or Medicaid; or

 

F) citations for client abuse, neglect, injury, financial exploitation or inadequate care in any state.

 

8) Document its written policies and procedures in compliance with the applicable administrative standards imposed on provider agencies under the CCP, as set forth in Section 240.1510.

 

9) Document its ability to comply with all applicable responsibilities imposed on provider agencies under the CCP, as set forth in Section 240.1520, including proof of required insurance coverages.

 

10) Submit audited financial reports from the last complete business fiscal year.

 

11) Submit proof that it is fiscally sound, as that term is defined in Section 240.160, by verifying assets (e.g., audited financial statements with accompanying notes, bank statements, investment statements, and letters of credit from financial institutions) sufficient to cover 90 days of CCP operating expenses, as defined by the agency business plan.

 

12) Provide assurance that its business operations comply with the service, staffing and training requirements imposed on provider agencies under this Part.

 

13) Provide a minimum of 5 references or letters of recommendation from such entities as persons who have been served by the provider, nonprofit or business organizations or governmental bodies that have observed the operations and/or services of the provider, employees of the provider, an Area Agency on Aging, etc., attesting to the provider agency's qualifications relevant to providing CCP services. The references shall be from a diverse group of knowledgeable entities.

 

14) Comply with all applicable federal, State and local laws, regulations, rules, service standards and policies or procedures pertaining to the provider agency in its business operations and to the services provided under the CCP.

 

b) If a provider agency is not able or is unwilling to meet the administrative requirements in subsection (a), the Department shall deny its request for certification.

 

c) The Department reserves the right to accept documentation of Illinois Department of Public Health (DPH) home service licensure for applicable administrative requirements. (See 77 Ill. Adm. Code 245.Subpart B.)

 

(Source: Amended at 34 Ill. Reg. 3448, effective March 8, 2010)