Section 1200.20  Filing and Service of Documents

a)         All charges, petitions, mediation requests and other initial documents relating to any proceeding before the State Panel of the Illinois Labor Relations Board shall be filed in the Board's Springfield office, which shall be designated as the State Panel's principal office.  All subsequent documents shall be filed in either the Board's Springfield or Chicago office, as directed by the Board.  All documents relating to any proceeding before the Local Panel of the Illinois Labor Relations Board shall be filed with the Board's office in Chicago which shall be designated as the Local Panel's principal office.  Two copies of each document shall be filed.  The Board shall post, and from time to time revise as appropriate, a list containing the street and mailing addresses for filing by actual delivery of papers and the telephone numbers for filing by electronic telefacsimile transmission (fax).

b)         Whenever this Part or 80 Ill. Adm. Code 1210, 1220 or 1230 requires that a document be on a form developed by the Board, the document may be prepared on a form obtained from the Board or on a facsimile.  Minor deviations in the form of a document shall not be grounds for objecting to the document.  Minor deviations are those concerning form rather than substance that do not prejudice the other parties to a proceeding.

c)         Documents may be filed by any of the following methods:

1)         By actual delivery of documents to the Board;

2)         By first class, registered or certified United States mail or by commercial parcel delivery company; or

3)         By fax, subject to the following limitations:

A)        Parties shall transmit one copy of the documents, accompanied by a cover sheet or form identifying the party filing  the documents, the total number of pages in the fax transmission, and the name, address, telephone number and fax number of the person sending the fax;

B)        The original documents filed by fax shall be mailed or delivered to the appropriate Board office on the same day the fax is transmitted, together with a fax confirmation receipt;

C)        The appropriate case numbers shall be indicated on the front page of each document filed by fax, unless the document is being filed to initiate proceedings before the Board;

D)        If receipt of a fax transmission commences after the close of the Board's business hours, the documents will be deemed filed on the next business day; and

E)         A fax shall not be used to submit authorization cards for purposes of a showing of interest within the meaning of 80 Ill. Adm. Code 1210.80.

d)         All petitions, intervening claims and amendments to those documents shall be served on the appropriate parties by the Board by certified mail.

e)         All unfair labor practice charges and all documents, except those listed in subsection (d), shall be served by the party filing the document on all other parties to the proceedings.  Evidence submitted to the Board in the course of an investigation shall not be subject to this requirement.  When a party is represented in a proceeding before the Board, service shall be on the party's representative.  When a party is not represented, service shall be on the party.  The document shall not be considered properly served unless accompanied by proof of service.  Proof of service shall consist of a written statement, signed by the party effecting service, detailing the name of the party served and the date and manner of service.

f)          In all matters, a document shall be considered filed with the Board on the date that it is postmarked, tendered to a delivery service or received by personal delivery in the office of the appropriate Panel before the close of the Board's business hours.  Service made by fax shall be regarded as completed upon production by the fax machine of confirmation of transmission, together with the same-day mailing of a copy of the papers, postage pre-paid and properly addressed, to the person being served. 

(Source:  Amended at 27 Ill. Reg. 7365, effective May 01, 2003)