TITLE 77: PUBLIC HEALTH
CHAPTER X: DEPARTMENT OF HUMAN SERVICES
SUBCHAPTER i: MATERNAL AND CHILD HEALTH
PART 672 WIC VENDOR MANAGEMENT CODE
SECTION 672.415 FOOD INSTRUMENT PROCESSING


 

Section 672.415  Food Instrument Processing

 

The Vendor shall submit Food Instruments for payment for the provision of WIC supplemental foods in the following manner:  

 

a)         The Vendor shall ask the WIC Participant for the WIC Participant Identification Card and verify that the Participant name on the Food Instrument is the same as on the WIC Participant Identification Card.  If the Participant sends a Proxy to obtain the foods, the Proxy's signature shall be on the WIC Participant Identification Card, but shall not be on the Food Instrument. The Vendor shall be allowed to request from the Proxy or Participant an additional form of identification with the Proxy's or Participant's name on it.  If the Proxy or Participant does not have another form of identification, the Vendor shall have grounds to refuse the Proxy's or Participant's request to obtain the foods.

 

b)         The Vendor shall not accept a Food Instrument that is signed before the Vendor fills in the actual amount of sale.

 

c)         The Food Instrument shall be accepted only within the time limits specified on the Food Instrument.

 

d)         The Vendor shall ensure that the food items that the Participant or Proxy chooses to obtain, from the food items listed on the Food Instrument, are authorized WIC Foods and are the food items stated on the Food Instrument.

 

e)         The Vendor shall write the actual total shelf price or less on the Food Instrument.  The Food Instrument shall be signed by the WIC Participant or the approved Proxy.  Both of these actions shall take place  at the Vendor Site unless the transaction is a Participant Requested Delivery. The Vendor shall not obtain the Participant/Proxy signature, until after the actual amount of sale is put on the Food Instrument.

 

f)         The Vendor shall verify the signature on the WIC Participant Identification Card against the signature on the Food Instrument as either the name of a Participant or a Proxy.

 

g)         The Vendor shall stamp the assigned four (4) digit Vendor Number on the Food Instrument in the space indicated.

 

h)         The Vendor shall deposit the Food Instrument in a local financial institution or the Department's contract bank within sixty (60) calendar days from the "First Day To Use" printed on the Food Instrument.

 

i)          Any Food Instrument improperly completed by the Vendor shall be rejected.

 

(Source:  Amended at 18 Ill. Reg. 2450, effective February 1, 1994)