Section 2005.60  Use of Building for Non-Demonstration Activity or Fund Raising Events

a)         Organizations that apply to sell baked goods, cards, or other items with a price not to exceed $50.00 in the buildings specified in Section 2005.10 of this Part shall submit a Special Events form to the Department of Physical Services, Special Events Division at least 48 hours in advance of the desired start of their sale.  The application shall state the name of the organization, the date requested for the sale or activity, the location requested, and any alternative dates and locations.

1)         Only one activity at a time will be approved by the Director for each location.

2)         The only locations allowed for such sales are the northwest lobby of the Howlett Building, the area on the south side of the Stratton Building Cafeteria, and the designated first floor hallway area at the Department of Driver Services Building at 2701 South Dirksen Parkway.

3)         Sales may occur during the public business hours.

4)         The Director will only approve applications to sell submitted by not-for-profit organizations, who must submit a copy of the organization's tax exempt number form.  No organization without a tax exempt number will be allowed to sell in the areas designated.

b)         No commercial activity, such as selling real estate, automobiles, or insurance, is allowed in the buildings specified in Section 2005.10 of this Part.

c)         No alcohol or alcoholic beverages are allowed to be sold, consumed, delivered, or used in the buildings specified in Section 2005.10 of this Part, except as permitted by Section 6-15 of the Liquor Control Act of 1934 [235 ILCS 5/6-15].

d)         All organizations that are permitted to use the Capitol Complex buildings or the buildings specified in Section 2005.10 of this Part shall indemnify the State and the Secretary of State from any injury or damage caused by their members' or participants' negligence or willful misconduct. The members who cause the damage or injury are primarily responsible. Such organization shall also restore the used areas to their pre-use appearance and condition, less reasonable wear and tear, and the Director shall be the final decision-maker on the clean-up of the used area.  This subsection applies to those organizations listed in subsection (a) of this Section and any other organization receiving permission from the Director to use the specified buildings for meetings or parties.

e)         All Special Events forms requesting use of the buildings specified in Section 2005.10 of this Part or the Capitol Complex will be submitted to the Department of Physical Services, Special Events Division at least 48 hours in advance of the proposed starting time of the activity.

f)          Nothing in this Section shall give the Director authority over the use of the Chambers, meeting rooms, or committee rooms of the General Assembly. The use of each room shall be decided according to legislative rules.

g)         Decorations cannot be applied by tape, glue or any type of adhesive material to any part of the building, unless special arrangements have been made and approved by the Special Events Coordinator.  No candles, confetti or balloons are allowed.  No smoke/fog machines are permitted.  Any other special effects equipment must have prior approval of the Special Events Division.

h)         Permitted uses of the Capitol Complex may be canceled without prior notice by the Director of the Department of Police, if security concerns warrant such an action.

(Source:  Amended at 26 Ill. Reg. 9948, effective June 24, 2002)