Section 1175.325  Recordkeeping – Hours Earned

a)         A complete and accurate record of hours of attendance for each student must be recorded and maintained by the school.

b)         If a time clock is used, each student shall punch his/her own time card. No student, teacher or any other person shall punch the time card of another student.  If a time clock is not used, there shall be another verifiable method used by the school to record student hours.  The records shall be in a form that allows the student to receive a written report of hours earned.  This written report of hours earned shall be provided to the student on a monthly basis and shall be placed on a cumulative record by the school.

c)         Credit for hours earned away from school premises shall be awarded only if students are supervised by a licensed instructor.  Credit hours for outside study may include workshops, educational programs, films and demonstrations.

d)         Hours earned away from the school premises shall be recorded on school time forms.  These forms shall include:  the school seal, name of student, event or program attended, date attended, signature of student, signature of supervising licensed instructor.

e)         Instructors shall review the hours earned by each student monthly. Each month the instructor shall issue a signed monthly report to the student showing the actual number of hours earned by the student.

f)          Time cards may be destroyed upon the student's permanent exit from the school and after all hours earned are recorded on the official transcript.

g)         An hour shall be considered 50-60 minutes of instruction.

h)         A licensed instructor shall supervise all classroom and practical instruction.  No credit shall be given for unsupervised study.

(Source:  Amended at 30 Ill. Reg. 9503, effective May 10, 2006)