Section 299.640  Preparation of Incident Reports

a)         Every employee has the duty to observe the conduct of residents.  When staff persons  detect or observe a rule violation, they will order the resident to stop or redirect the resident to appropriate behavior.  Residents are required to comply with staff orders.

b)         If an employee observes a resident engaging in a rule violation, major or minor, discovers evidence of its commission, or receives information from a reliable witness of a rule violation, he or she shall prepare an incident report.

c)         The incident report must be fully completed.  The reporting employee shall provide the following information to the extent known or available:

1)         The name and identification number of the resident;

2)         The place, time and date of the rule violation;

3)         The rule violation that the resident is alleged to have committed;

4)         A written statement of the conduct observed;

5)         The names of residents, employees and visitors who were witnesses;

6)         Whether the resident admits to the rule violation; and

7)         The signature of the reporting employee.