Section 4203.40  General Submission Guidelines

a)         Guidelines for Data Submission and Collection

            There will be only one filing date each year.  Data must be submitted no later than November 30 of each year.  The submission will be mailed to the Illinois Department of Financial and Professional Regulation-Division of Insurance, Cost Containment Section, 320 W. Washington, Springfield, Illinois 62767-0001.  Insurers are responsible for developing or obtaining any software required to convert and/or translate their internal file structures and formats to those prescribed by this Part.

b)         Penalties

            Failure to comply with any of these specifications may subject the insurer to those penalties described in Section 1204(E) of the Illinois Insurance Code [215 ILCS 5/1204(E)].

c)         Leading Zeros

            Since fields are not fixed-length, leading zeros and spaces should be omitted.

d)         Negative Numbers

            Negative numbers will be submitted as a dash before the number (without a space between the negative and number).  For example a negative one hundred dollar premium would be coded -100.

e)         Data Reported by Illinois and Multi-State

            All required data will be reported in the aggregate for:

1)         Illinois only, and

2)         multi-state including Illinois.

            AGENCY NOTE:  To meet the calendar year premium-only requirement, insurers are to report their personal lines (i.e., homeowner, PPA liability, PPA physical damage and residential fire) data as Illinois-only by zip code and their non-personal lines data as Illinois-only.  No multi-state records are necessary for reporting data under the calendar year premium-only method of compilation.  Further, data that are already reported using the calendar year method do not need to be reported using the calendar year premium-only method.  (For example, PPA physical damage.)  For Illinois-only data that does not fall within the range of Illinois zip codes (60001 through 62999), the code 99999 will be used.

f)          Required Data Elements

            Data shall be reported for the following nine insurance elements:

1)         Number of written exposures,

2)         Amount of direct written premiums,

3)         Amount of direct earned premiums,

4)         Amount of paid losses,

5)         Amount of outstanding losses,

6)         Amount of paid allocated loss adjustment expenses,

7)         Amount of outstanding allocated loss adjustment expenses,

8)         Number of paid claims,

9)         Number of outstanding claims.

            AGENCY NOTE: For the calendar year premium-only method of compiling annual experience, only the number of written exposures, amount of direct written premiums, and amount of direct earned premiums are to be reported.

g)         Required Lines or Coverages of Insurance

            The Division requires that data be submitted for classes within the following 10 lines or coverage types of insurance.

1)         Other Liability,

2)         Medical Malpractice,

3)         Commercial Automobile Liability (excludes no-fault),

4)         Private Passenger Automobile Liability (excludes no-fault),

5)         Homeowners Multiple Peril,

6)         Business Owners Packages,

7)         Private Passenger Auto Physical Damage,

8)         Earthquake,

9)         Excess Insurance,

10)         Residential Fire.

h)         Reported By Zip Code

            In addition to records for multi-state data, Illinois-only personal lines data (homeowners, private passenger auto, and residential fire) will be reported by zip code by line by class.  There will be one record for each zip code for each class in the homeowner, private passenger auto liability, private passenger physical damage, and residential fire lines.  If an insurer reports a class on a calendar year basis by zip code, the insurer should not also report data by zip code on a calendar year premium-only basis.  (For example, PPA physical damage.)

i)          Reported By Form Type

            There will be a separate record for each line, class, or type of coverage for each form type used in writing a policy.  Note that an insurer may use any one or more of the form types within the same line or class of insurance.  When multiple form types are used the insurer must generate a record for each of those form types.

(Source:  Amended at 31 Ill. Reg. 2287, effective January 22, 2007)