Section 928.42  Circuit Court Clerk Reporting Requirements

a)         Beginning January 1, 2006, each clerk of the circuit court shall report to the Secretary or Director for every case filed in the Circuit alleging medical malpractice, the following information in an electronic format, in order for the Secretary or Director to verify the accuracy and completeness of reports required by Section 155.19 of the Code.  Each filing will be for a unique docket number.  If more than one defendant/plaintiff is associated with the same docket number, separate reports shall be filed for each named defendant and/or plaintiff.  The information required for each lawsuit filed is listed below with a description and required format of each element:

1)         Court Docket Number – Docket number (maximum = 40 characters);

2)         Named Defendant – Defendant named in the lawsuit (Last Name Suffix, First Name MI. Professional Designation; maximum = 64 characters);

3)         Named Plaintiff – Plaintiff named in the lawsuit (Last Name Suffix, First Name MI.; maximum = 59 characters);

4)         Award Date – Date of award (MM/DD/YYYY);

5)         County – County of circuit court (maximum = 35 characters);

6)         Amount Awarded by Circuit Court – Amount awarded by the circuit court (whole dollar amounts only);

7)         Economic Damages Awarded – Amount of economic damages awarded by the circuit court (whole dollar amounts only);

8)         Non-economic Damages Awarded – Amount of non-economic damages awarded by the circuit court (whole dollar amounts only);

9)         Court Verdict – Use the following code that best indicates the circuit court results: (1) Directed Verdict for Plaintiff; (2) Directed Verdict for Defendant; (3) Judgment Notwithstanding Verdict for Plaintiff (judgment for defendant); (4) Judgment Notwithstanding Verdict for Defendant (judgment for plaintiff); (5) Judgment for Plaintiff; (6) Judgment for Defendant; (7) Decision for Plaintiff on Appeal; (8) Decision for Defendant on Appeal, (9) Voluntary Dismissals; (10) Involuntary Dismissals; (11) All Other Actions.

10)         Disposition of Post-Trial Motions – Describe any post-trial motions (maximum = 25 characters);

11)         Name of Contact Person at the Clerk of Circuit – Name of contact person responsible for preparing this information (maximum = 59 characters);

12)         Telephone Number of Contact Person – Contact person telephone number (maximum = 20 characters); and

13)         Email Address of Contact Person – Contact person email address (maximum = 40 characters).

b)       The information submitted pursuant to subsection (a) of this Section shall be reported via the Division website, or on 3.5" diskettes or CDs.  All fields for a given record, including fields that contain no data, shall have a tab or comma with a "full quote" text qualifier separator.  Do not use quotes to qualify text.  Each diskette or CD must be labeled "Casualty Actuarial Section – Circuit Court Information" The label must also include the following:

1)           Name of Circuit Court – County;

2)           Submission Date;

3)           Dates Covered by the Filing;

4)           Number of Diskettes/CDs in this Submission with the Diskette/CD Number; and

5)           Number of Records in this Submission.

c)       The disks should be enclosed in rigid protective packaging that will prevent bending and other destructive exposures that might be experienced in normal mail handling.

d)       Information shall be submitted to the Secretary or Director on a quarterly basis, due 90 days after the end of the quarter. Information submitted shall contain the elements listed in this Section for all new cases filed during the quarter, as well as for any new or additional information added to a previously reported case.

(Source:  Added at 30 Ill. Reg. 19288, effective December 4, 2006)