Section 5040.270  Requests for Acquisition of Vehicles

All requests to purchase, lease or acquire surplus (including inter-agency transfer)  vehicles other than motor pool rental or rental while employee is on travel status must be submitted in writing over the signature of the head of the requesting agency and approved by DCMS, Manager of the Division of Vehicles.

a)         Agency requests shall be submitted on the forms supplied by DCMS for this purpose.  If necessary, DCMS may request additional information.

b)         All acquisitions requests, whether replacements or additions to fleet, must be justified.  The need for the vehicle and the type requested must be documented.

c)         Requests shall be evaluated using the following non-exhaustive criteria:

1)         Expected usage.  New and leased general purpose passenger vehicles are to be used a minimum of 1,500 miles per month, but lesser usage may be approved upon explanation from the Agency Head of operational needs resulting in lesser usage. Surplus should be used if the 1500  miles per month criteria cannot be met.

2)         Availability of other vehicles already in agency control.

3)         Compliance with fuel economy standards.

d)         Agencies that have specific surplus (including inter-agency transfer) vehicles identified for acquisition shall so inform the Division of Vehicles with the initial request.  The Division of Property Control will not release nor approve an inter-agency transfer without authorization from the Division of Vehicles.

(Source:  Amended at 9 Ill. Reg. 13720, effective August 21, 1985)