TITLE 44: GOVERNMENT CONTRACTS, GRANTMAKING, PROCUREMENT AND PROPERTY MANAGEMENT
SUBTITLE D: PROPERTY MANAGEMENT
CHAPTER I: DEPARTMENT OF CENTRAL MANAGEMENT SERVICES
PART 5010 MARKING, INVENTORY, TRANSFER AND DISPOSAL OF STATE-OWNED PERSONAL PROPERTY
SECTION 5010.690 TRADE-IN PROCEDURE


 

Section 5010.690  Trade-In Procedure

 

a)         All agencies wishing to trade-in transferable equipment must notify Property Control Division of their intentions in writing.

 

b)         The written notification must contain:

 

1)         A full description of the equipment to be traded in, including the date purchased, the inventory number, and serial number, if applicable;

 

2)         a full description of the new equipment the agency is seeking to obtain;

 

3)         the name of the person or business accepting the trade-in;

 

4)         the cost of the new item; and

 

5)         the value allowed on the trade-in.

 

c)         Property Control Division shall then approve or disapprove the request.  Approval will be granted when the requested trade in is economically advantageous to the State.

 

d)         If the trade-in is approved, the agency making the trade-in shall submit a completed Property Change Report Form to the Property Control Division, noting a transaction code 34.

 

e)         To allow for year end processing, an extra 30 day time period for reporting trade-in transactions shall be granted by the Property Control Division.