Section 4500.40  Procedures for the Physical Destruction or Other Disposition of Records Proposed for Disposal

a)         Subject to statutory provisions, agencies may dispose of records authorized for disposal by the Commission.

b)         At least 60 days before disposing of records, an agency head shall fill out in duplicate a Records Disposal Certificate which shall show the date on which the records are to be disposed of, and the number of the application approved by the Local Records Commission of Cook County authorizing the records disposal.  This form shall be signed by the officer having jurisdiction over the records.  The original copy of the Records Disposal Certificate shall be kept in the files of the Local Records Commission of Cook County, and the duplicate copy shall be retained by the local government agency for its files.