Section 4500.10  General

a)         The Local Records Commission for agencies comprising counties of more than 3,000,000 inhabitants shall be known as the Local Records Commission of Cook County and shall consist of the president of the Cook County Board, the mayor of the City of Chicago, the Cook County State's Attorney, the Cook County Comptroller, the State archivist and the State historian.  The president of the county board shall be the chairman of the Local Records Commission of Cook County (Commission).  A member of the Commission may designate a substitute.

b)         The Commission shall meet at 11:00 a.m. on the second Tuesday of month.  If the second Tuesday falls on a holiday, the Commission shall meet on the second Wednesday.

c)         All meetings of the Commission shall be open to the public and will be held in Room 820, Cook County Building, 118 North Clark Street, Chicago, Illinois unless otherwise stated in the publicly posted notice of the meeting.

d)         The Commission shall determine what public records have no administrative, legal, research or historical value and should be destroyed or otherwise disposed of and shall authorize destruction or other disposal thereof.  The State archivist may deposit them in the State library or State historical museum or with a historical society, museum or library. (Ill. Rev. Stat., 1985, ch. 116, pars. 43.110 and 43.107)

e)         Except as otherwise provided by law, no public record shall be disposed of by any officer or agency unless written approval of the Local Records Commission is first obtained.  (Ill. Rev. Stat., 1985, ch. 116, par. 43.107)

f)         The Commission reserves the right to review, modify, or revoke approved records disposal schedules after due notice to the agency has been given and an open meeting on the subject has been held.

g)         In case of a violation of the Local Records Act (Ill. Rev. Stat. 1985, ch. 116, pars. 43.101 et. seq.) or of this Part discovered by the Commission, the Attorney General and the Cook County State's Attorney will be notified.

h)         Nonrecord materials may be destroyed at any time by the agency in possession of such materials without the prior approval of the Commission.  (Ill. Rev. Stat. 1985, ch. 116, par. 43.108.)  Whenever there is doubt whether certain items are nonrecord materials, the agency should consider them to be records.