Section 4400.40  Procedures for the Physical Destruction or Other Disposition of Records Proposed for Disposal

a)         Subject to statutory provisions, agencies may dispose of, records authorized for destruction by the Commission. All records, regardless of physical format or characteristics must be disposed of using the same procedures as followed for the disposition of original hard copy documents.

b)         Thirty days prior to planned disposal or destruction of records so authorized by the Commission, the head of any agency doing so will submit a State Records Disposal Certificate to the Chairman of the State Records Commission, and proceed with such disposal only after a copy of that certificate has been reviewed and signed by the Chairman and returned to the head of the agency.  The original copy of this disposal certificate will be kept in the files of the State Records Commission and the duplicate copy signed and returned by the Chairman shall be retained by the disposing agency for its files.

(Source:  Amended at 10 Ill. Reg. 1965, effective January 8, 1986)